Coordinator of Program and Resource Registration

Job description

Manage logistics for GYSTC STEM Programs and Resources.


  • Manage calendar of programs and resources. Communicates closely with Program Director, Regional Coordinators and Marketing team.
  • Assists with management of the registration system adding/deleting/modifying program offerings and ensuring accuracy on the website.
  • Assists with event data entry, sending reminder emails, responding to participant inquiries, making registration changes, and providing updates to participant.
  • Assist with maintaining physical and computerized records of participants.
  • Assist with post-event acknowledgement.
  • Oversees ordering supplies for kits and other program offering materials.
  • Manage, coordinate and process all orders.
  • Verify all incoming shipments are accurate by comparing the invoice to order and ensuring all goods are in acceptable condition.
  • Responsible for organizing, sorting, transferring (shipping) goods from one location to another and keeping an accurate inventory of all goods and materials.
  • Prepare, assemble, and mail kits for workshops and classes.
  • Ensure proper packaging techniques and shipment methods are used.
  • Create accurate invoices for reimbursement of expenses to customers.


  • Associate degree and two years’ experience; or the equivalent combination of education and experience.


  • Able to deal with multiple projects at one time
  • Good time management
  • Excellent interpersonal skills, initiative, teamwork, problem solving, independent judgment, technology, organization, communication, and presentation
  • Proficient with computer applications and programs (i.e. Microsoft Office suite)
  • Strong attention to detail and strong organizational and follow up skills
  • Strong customer service skills and phone etiquette




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Job No: Coordinator of Program and Resource Registration
Posted: 9/16/2020
Application Due: 11/15/2020
Work Type:
Salary: 32,000.00