JOB PURPOSE:
Manage logistics for GYSTC STEM Programs and Resources.

KEY RESPONSIBILITIES:

• Manage calendar of programs and resources. Communicates closely with Program Director, Regional Coordinators and Marketing team.
• Assists with management of the registration system adding/deleting/modifying program offerings and ensuring accuracy on the website.
• Assists with event data entry, sending reminder emails, responding to participant inquiries, making registration changes, and providing updates to participant.
• Assist with maintaining physical and computerized records of participants.
• Assist with post-event acknowledgement.
• Oversees ordering supplies for kits and other program offering materials.
• Manage, coordinate and process all orders.
• Verify all incoming shipments are accurate by comparing the invoice to order and ensuring all goods are in acceptable condition.
• Responsible for organizing, sorting, transferring (shipping) goods from one location to another and keeping an accurate inventory of all goods and materials.
• Prepare, assemble, and mail kits for workshops and classes.
• Ensure proper packaging techniques and shipment methods are used.
• Create accurate invoices for reimbursement of expenses to customers.

EDUCATION:

• Associate degree and two years’ experience; or the equivalent combination of education and experience.

KNOWLEDGE, SKILLS, ABILITIES:

• Able to deal with multiple projects at one time
• Good time management
• Excellent interpersonal skills, initiative, teamwork, problem solving, independent judgment, technology, organization, communication, and presentation
• Proficient with computer applications and programs (i.e. Microsoft Office suite)
• Strong attention to detail and strong organizational and follow up skills
• Strong customer service skills and phone etiquette