Research Coordinator II

Main Campus (Gainesville, FL)
Sep 16, 2020
Institution Type
Four-Year Institution
Research Coordinator II

Job no: 514625
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Research/Scientific/Grants
Department:19050000 - EG-ELECTRICAL / COMPUTER ENG

Classification Title:

Research Coordinator II

Job Description:

In concert with the Director, Associate Director and Public Relations Chair, the coordinator helps define and creates content for Marketing and Communications, disseminates and promotes research projects, publications, achievements and collaboration opportunities. The responsibilities include but are not limited to: creating content for strategic social media posting and campaign, such as LinkedIn, Twitter, Facebook, Instagram and other leading social networking sites; coordinating, editing and distributing quarterly newsletters; assisting with monthly news collection, editing and distribution; assisting the CIS (Corporate Identity System) creation for the institute; managing website content updates and improvement; updating and improving online and printed outreach materials by generating program manuals and instructional materials; creating advertising and marketing materials for all programs; administering listservs for communications with the faculty and student members, newsletter audience, conference participants and for various programs, working groups or events as needed.

Administers and plans functions for various events, such as meetings, webinars, workshops, annual loT conferences which may include other collaborating agencies or sponsors in the US and abroad. The responsibilities include working with the Director and event chairs to define themes and invite speakers for workshop series; identifying sites for the upcoming meetings and assisting with meeting logistics, including specifications for lodging, meeting space or virtual hosting platform (such as Zoom, Cisco Webex), registrations, transportation, food and beverages, etc. The coordinator is involved with the planning timeline; negotiating with vendors; and reviewing contracts and facilitating approvals of contracts for the upcoming international meetings. Develops and adheres to meeting budgets; monitors expenditures; assists with billing issues; initiates purchases using a P-card; and maintains accurate financial records. The coordinator serves as the liaison for the Nelms Institute and coordinates meetings for the Nelms Institute leadership and core faculty group with representatives of funding agencies and other sponsors.

Executive Administrative Support is expected of the incumbent. The coordinator tracks and assists with the Director and Associate Director’s projects’ post-award progress, updates records, prepares reports and meets compliance requirement. Manages the Director’s calendar and office hours, updates all meeting documents as necessary and disseminates updated documents to participants and project sponsors in a timely manner. The coordinator assists the Director in identifying and interpreting UF administrative and fiscal policies, to ensure capital expenditures approval, purchase, delivery, safety compliance and documentation are completed timely.

Actively serves as the Membership and Community Engagement liaison, managing email communications with the faculty and students in concert with the Director and Associate Director’s strategy planning and implementation.

Performs other related duties as required or deemed appropriate to the success of the Nelms Institute, to ensure that the institute operations run smoothly and effectively.

Expected Salary:

$48,000-$52,000 commensurate with qualifications and experience

Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:
  • Four years of experience in coordination of large research institute with multiple programs
  • Proven ability to work and collaborate with a diverse range of people and functions
  • Experience in coordination of meetings and events
  • Strong interpersonal and organizational skills
  • Strong written and oral communication skills
  • Strong computer/software skills
  • Ability to think independently and make responsible decisions in a professional and courteous manner
  • Ability to effectively manage multiple administrative tasks
  • Ability to prioritize and coordinate work assignments
  • Knowledge of university policies and procedures
Special Instructions to Applicants:

This is a time-limited position.

In order to be considered for this position, applicant must upload a cover letter and resume with the application.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 14 Sep 2020 Eastern Daylight Time
Applications close: 28 Sep 2020 Eastern Daylight Time

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