Sponsored Programs Administrator II

Main Campus (Gainesville, FL)
Sep 16, 2020
Institution Type
Four-Year Institution
Sponsored Programs Administrator II

Job no: 514403
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Research/Scientific/Grants
Department:11060000 - RE-SPONSORED PROGRAMS

Classification Title:

Sponsored Programs Administrator II

Job Description:

Prepare and distribute UF’s official internal award package that conveys essential information to the award’s Principal Investigator (PI), Department administrative staff, and Contracts and Grants Accounting (C&G) and allows the award to be established in the UF accounting system and the project activities to commence. Follow DSP criteria to ensure that each package is completed consistently and meets standards that are designed to assist adherence to (1) UF Policies and Procedures, (2) the terms and conditions of the award, and (3) any other referenced federal or non-federal regulations. Such regulations include Effort Commitments, Conflict of Interest, Export Controls, Cost Principles, human use, animal use and lab safety.

Facilitate changes to and management of awards including such requests as carryover of unobligated balances, billing requirements, re-budgeting requirements and fiscal limitations, to ensure the award is set up with the structure most effective to support compliance with those conditions. Apply institutional guidance regarding awards with non-fiscal compliance requirements such as Export Control, Conflicts of Interest, Human Subjects Use and Animal Use. Respond to inquiries regarding allowability and procedural requirements for award management and closeout. Maintain accurate and complete files and records for each award or project.

Act as a liaison between the University and sponsors to resolve problems or issues that develop during course of project; interact closely with PI and their associates to provide technical assistance and guidance to departmental staff and investigators on sponsor policies and requirements. Review post-award issues (such as no cost time extensions, carryforward of funds, and rebudgeting between cost categories, effort commitments), determining whether they can be approved at the campus level or whether they require sponsor approval, and take appropriate action based on this determination to either approve the request or seek approval from the sponsor.

Support campus development of proposals in a matter compliant with Federal, State, University and Sponsor regulations. Submit proposals on behalf of the University. Interpret proposal guidelines to comply with University policy, agency requirements, and federal and state laws; evaluate compliance concerns such as cost accounting standards, cost sharing, human use, animal use and safety. Apply the necessary principles and best practices to submit compliant and competitive proposals, including review of Funding Opportunity Announcements and development of budgets. Ensure that institutional policies, such as the F&A Policy, Cost Sharing Policy, PI Status Policy and others, are followed. Support campus use of institutional routing tools in accordance with University policy and procedures.

Maintain knowledge of sponsor electronic systems in order to ensure timely and compliant submission of proposals. Reviews and analyzes proposed budget for compliance with guidelines; checks budget details for accurate reflection of line items and proper indirect cost rates. Maintain accurate and complete files and records for each proposal.

Act as a liaison between Principal Investigator (PI), campus administrators, agency officials, as well as federal, state, and local offices to resolve problems or issues that develop during course of project; interacts closely with PI and their associates to provide technical assistance during the development process of proposals; and provides guidance to departmental staff, investigators, and research administrators on agency policy and requirements.

Review and negotiate sponsored programs awards, agreements, and amendments. Interpret and apply University mission related fundamental principles as they apply to the ability to accept various provisions such as the right to publish, data ownership, sovereign immunity, etc. Interpret and apply state and University policy and regulations. Interpret and apply federal and sponsor policy and regulations to determine acceptable conditions of awards including such areas as: Effort Commitments, Conflict of Interest, Export Controls, Cost Principles, human use, animal use and lab safety. Maintain accurate and complete files and records for each award or agreement.

Maintain positive and productive business relationships within the University of Florida organization and with its Sponsors. Be an active participant in the shared responsibility for ensuring responsible stewardship for funds provided by external sponsors. Maintain a high level of professional knowledge through self-study, research, participation in professional development, attend webinars and conferences, where opportunity presents itself, and enroll in training when available and pertinent to research administration.

Perform other duties as assigned and relate to DSR’s activities.

Expected Salary:

Commensurate with Education and Experience

Minimum Requirements:

Bachelor’s degree in an appropriate area and two years of experience in sponsored program administration; or an equivalent combination of education and experience.

Preferred Qualifications:

Facility to learn electronic research administration software preferred.
At least three years of sponsored research administration experience that demonstrates a working knowledge of federal policies governing the administration of grants, contracts, and cooperative agreements at educational institutions, including the Federal OMB Circulars A-21, A-110, and A-133, Federal Acquisition Regulations, Code of Federal Regulations, NIH Grants Policy Statement, NSF Proposal and Award Policies and Procedures, and State regulations applicable to the University of Florida.
In addition, skills required include: the ability to provide excellent customer service; excellent verbal and written communication skills; ability to work independently and with others; ability to search out federal, sponsor and university policy and guidance and apply critical thinking skills to make effective decisions; negotiation skills; ability to maintain positive and effective working relationships; effectiveness in use of electronic business applications with other systems; experience in the Microsoft Office suite; experience in PeopleSoft grants; experience at the University of Florida; and being a strong problem solver, seeking win-win answers.

Special Instructions to Applicants:

In order to be considered, applicants must provide a cover letter, resume, and a list of professional references.

A criminal background check is required.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

Health Assessment Required:No

Advertised: 10 Sep 2020 Eastern Daylight Time
Applications close: 24 Sep 2020 Eastern Daylight Time

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