Executive Assistant III

Job description

Executive Assistant III

Job ID: 220709
Location: Statesboro, Georgia
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Summary
Manage day-to-day administrative operations of a functional area, supporting a University Executive. Act as primary point of contact for internal and external constituencies on all matters pertaining to office. Provide team support in management of office. Assist with financial affairs including budget preparation and monitoring of expenditures for unit. Manage daily communication and timely information flow for expediency and efficiency of Division or Department.


  • Perform related duties as assigned to support the mission of the University
  • Serve as primary point of contact and independently respond to inquiries and concerns from callers and visitors on behalf of Campus Executive
  • Advise Campus Executive on issues and concerns requiring executive action
  • Prepare reports by conducting research and developing content for Executive presentations
  • Create, edit and distribute written and digital correspondence
  • Record and distribute meeting minutes
  • Assist with budget management
  • Monitor and reconcile accounts and process billing
  • Manage multiple projects with competing priority simultaneously
  • Research, gather and maintain information/statistics for institutional data reporting
  • Liaise with campus and external communities in role of primary point of contact for Campus Executive Office
  • Independently respond to inquiries and concerns from callers and visitors on behalf of Executive
  • Represent campus and Campus Executive Office in daily routine matters
  • Hire, supervise and assist in the direction of work activity of student employees
  • Manage leader's time and prioritize and schedule appointments
  • Independently determine importance of requested meetings and coordinate calendar to accommodate needs of Administrator
  • Prepare detailed briefing materials for Administrator by providing pertinent facts, data, and other background information for meetings, reports, inquiries, agendas, and presentations
  • Prepare, record, and reconcile administrative, personnel, travel, grant, and conference-related expenses
  • Draft, review and properly code all correspondence for filing
  • Process travel requests and manage registration and logistical arrangements
  • Coordinate operations and planning activities

Required Qualifications
Educational Requirements
  • Bachelor's degree

Other Required Qualifications
  • Proven success in project management experience

Required Experience
  • Three years of progressive experience demonstrating a high level of administrative and analytic support

Preferred Qualifications
Preferred Experience
  • Experience in higher education environment

Proposed Salary

Knowledge, Skills, & Abilities
  • Consistently exhibit engaging customer service
  • Navigate web access and email with or without reasonable accommodation
  • Proven proficiency with computers including Microsoft Office, Google, and/or applications as required for specific position
  • Ability to work well in a diverse environment
  • Proven ability to take initiative to support the Administrator and team
  • Ability to build and maintain relationships with external and internal constituents with ease and decorum
  • Ability to cultivate and maintain strong relationships with leadership, faculty, staff and external stakeholders/constituencies
  • Ability to work independently
  • Ability to resolve routine and complex matters

  • Understanding of University policy and administrative processes and procedures and mission and goals
  • Knowledge of professional etiquette and protocol
  • Adhere to University policies and procedures to meet Institutional goals and support University's mission for student success

  • Demonstrate commitment to inclusiveness by working well with diverse populations
  • Demonstrate appropriate organizational skills as required for specific position
  • Excellent verbal and written communication skills
  • Demonstrated organizational and human relation skills
  • Experience working effectively at the Executive or C-Suite level
  • Proven experience in exercising independent judgment and discretion in managing confidential information
  • Proven experience in making independent decisions with confidence
  • Experience in managing multiple projects simultaneously and meet deadlines
  • Plan and prioritize assignments
  • Confidence in maintaining decorum in professional meetings
  • Demonstrated expression of ethics
  • Proven experience in exercising independent judgment and discretion in managing confidential information
  • Professional experience establishing and maintaining communication with other departments and community
  • Experience in planning and prioritizing assignments in relation to existing expectations

Apply Before Date
October 6, 2020

About Us
Join Our Team at Georgia Southern!

Georgia Southern is a dynamic university with three vibrant campuses in Hinesville, Savannah and Statesboro serving the communities in Southeast Georgia. As a Carnegie Doctoral/R2 institution, our world-class scholars instruct about 26,000 students in associate's, bachelor's, master's and doctoral level degree programs. Whether you are seeking the charm of a small town, the traditions of a historical/urban destination near the beach or supporting our military service members and their families, Georgia Southern offers its faculty and staff the best of all worlds!

Beyond an ideal location, there is a place for you to work in an exciting environment abounding with opportunities for personal and professional growth. We are steeped in tradition and devoted to academic distinction in teaching, scholarship and service. In 2018 Forbes Magazine listed Georgia Southern, along with 10 other Georgia companies or institutions, as one of America's Best Midsize Employers. Georgia Southern University is passionate about serving our region while preparing our students to be lifelong scholars, leaders, and responsible stewards of their communities and the world.

Contact Information
For more information or questions about a job posting, please contact the Department of Human Resources by phone at (912) 478-6947 or by email at [email protected].

For technical support, please call the Shared Services Center at (877) 251-2644 or [email protected].

Conditions of Employment
Offers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Southern University, as determined by Georgia Southern University in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity
Georgia Southern University provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the Americans with Disabilities Act to participate in the search process should notify Human Resources: (912) 478-6947.

Other Information
  • Must be able to perform duties and responsibilities with or without reasonable accommodation.
  • Work generally performed in office environment
  • Workweek may occasionally extend beyond 40-hours, including nights and weekends
  • Occasional travel may be required
  • May be required confined to workstation for long periods throughout day

Background Check
Standard and Education

Department Information
3900400101 VP Student Affairs

Other Information
Believing that diversity, equity, and inclusion contribute to excellence in the workplace and to the quality of the University's academic environment, Georgia Southern University is committed to recruiting and retaining diverse faculty and staff to support, promote, and serve a diverse student body and promote Inclusive Excellence. Candidates from historically underrepresented groups, whose work furthers the institution's Inclusive Excellence goals, and who bring to campus varied life experiences, perspectives and backgrounds are especially encouraged to apply.

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=39000&JobOpeningId=220709&PostingSeq=1

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Job No:
Posted: 9/16/2020
Application Due: 9/28/2020
Work Type: