IN HOUSE ONLY - Accounting Analyst
DefinitionTHIS POSITION IS FOR INTERNAL FULL TIME AND PART TIME PERMANENT CCCD CANDIDATES ONLY.
EXTERNAL CANDIDATES AND TEMPORARY CCCD EMPLOYEES ARE NOT ELIGIBLE TO APPLY.
IF YOU ARE NOT A CURRENT EMPLOYEE WITH CCCD, PLEASE DO NOT APPLY AT THIS TIME.
Provides accurate and timely budget and financial reports that can be used for current and future financial and program decisions. Advises program administrators on budget issues. Participates in budget development processes for funding sources and/or clearing accounts.
Distinguishing Career Features
The Accounting Analyst is a technical position in the accounting career path requiring in- depth knowledge of generally accepted accounting principles, budget development and financial reporting processes. The Accounting Analyst serves as a technical resource for all sources of funding to expense items including position control. Advancement to this position requires demonstration of competency in budget development, performing complex analytical research and reporting, monitoring revenue and expenditures, and preparation of special reports. Advancement to Accounting Analyst Senior is based on need and the ability to analyze costs and trends, both indirect and direct, and other overhead items and to perform special assignments requiring making projections. The Accounting Analyst Senior also may coordinate position control systems and practices.
Essential Duties and Responsibilities
Specific duties may vary among department, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:
- Participates in the budget development process for all funding sources.
- Provides technical assistance to support research and preparation of department and program budgets.
- Participates in preparing periodic financial reports, including variance analysis, for administrators of all funds and programs.
- Monitors approved position controls and staffing levels. Notifies administrators of exceptions and suggests allocations that comply with stipulations of restricted funds.
- Prepares and initiates line item transfers. Reviews expense and other requisitions for compliance with applicable standards, rules and regulations, and approved budgets, analyzing variances and resolves variances with appropriate managers. Monitors expenditures of funds carried over from prior fiscal periods.
- Participates with input of budget data. Complies with established procedures for all funding sources. Analyzes budget reports to ensure expenditures do not exceed appropriations.
- Interprets, administers, and complies with the policies, rules and regulations established by the Board of Trustees and the District’s Fiscal Affairs department.
- Works with departments, programs, and sites to process financial transactions with established parameters.
- Provides technical support to departments accessing computerized accounting systems and databases that contain financial and statistical information. May assist departments in cost-benefit analysis of project, program, and related proposals.
- Interprets, administers, and complies with federal, state and local policies, rules and regulations. Prepares elements of federal, state and local financial reports relating to the assigned area of responsibility.
- Provides assistance to other accounting staff on an as-needed basis to balance fluctuations in workflow.
- Prepares reports of revenue and expense performance, account balances, cash balances, and other accounts that contribute to a complete description of the activity and performance of an organization unit.
- Prepares performance reports such as estimating revenues and expenses for current and anticipated administrative commitments, computing cost-of-service by allocating labor, materials and services to accounts and comparing financial data to actual project outcomes.
- Prepares work-in-progress reports for projects depicting account activity, year-to-date balances and variances. Works with functional leaders to prepare narrative explanations of account activity.
- Researches and prepares short and long range financial, fiscal, and budget forecasts for projects, programs, and operations. Integrates data from a variety of sources, both internal and external.
- Compiles, categorizes, and organizes data to support accounting department and fiscal affairs needs.
- Conducts studies of financial, operating, economic, and statistical data to support administrative decision-making processes. Devises methods for collecting and processing data, utilizing knowledge of available sources of data.
- Constructs ‘what if’ models that simulate outcomes based on changing variables. Uses computer-aided spreadsheets, databases, and programs.
- Develops ‘pro forma’ financial statements to support decisions on programs, grants, and special funds. Researches and extracts data from records of financial transactions in fund, project, or general ledger accounting systems.
- Develops and maintains management information and control processes to assist department and program leaders understand financial position with respect to business plans, goals, and objectives.
- Researches and resolves student account discrepancies and/or payment application errors. Researches, processes, communicates and posts student refund returns.
- Reconciles Capital Accounts to Fixed Asset Database and Inventory.
- Reconciles position budgets with HR Recruitments/attrition reports and maintains campus Vacancy reports.
- May prepare accounting reports documenting adjustments to account balances, detailing the transaction trail for audit purposes.
- May review accounting systems for controls, account classifications, and reports.
- May review accounting items such as fixed asset balances, inventory, expenditures, cash, accounts payable and accounts receivable.
- May direct the work of others in a lower classification.
- Performs other related duties as assigned that support the objective of the position.
- Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.
Knowledge and Skills
- The position requires in-depth technical knowledge of the principles and procedures of accounting, with additional expertise in budget preparation and control.
- Requires in-depth knowledge of generally accepted accounting principles and programs and of laws, codes, and regulations applying to assigned financial operations.
- Requires a working knowledge of audit documentation requirements.
- Requires working knowledge of the workings of automated accounting systems and relational databases, sufficient to train others, and to troubleshoot errors and exceptions.
- Requires basic knowledge of position control.
- Requires a basic knowledge of the practices and techniques in accumulating and allocating accounting information.
- Requires working knowledge of the financial management, control, and reporting processes associated with restricted funds.
- Requires well-developed math skills to perform complex accounting and statistical computations.
- Requires sufficient language skills to prepare reports suitable for internal and external publications.
- Requires well-developed human relations skills to explain detailed information to small groups and work with staff in advisory capacity.
- Requires the ability to perform the essential responsibilities and functions of the position.
- Requires the ability to train and provide oversight to employees performing accounting transactions.
- Requires ability to prepare complex analyses and write reports which adequately communicate problems and solutions.
- Requires ability to organize and prioritize work in order to meet rigid schedules and budget timelines.
- Requires the ability to provide one-on-one and small group discussion, and otherwise work with administrative staff and peers.
- Requires ability to initiate and conduct technical research, complete complex arithmetic, algebraic and statistical computations, solve highly technical problems associated with financial transactions.
- The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
- Essential functions will vary by position.
- As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
Education and ExperienceThe position typically requires a bachelor’s degree in accounting or business or equivalent plus five years of relevant and progressively responsible experience in governmental accounting and budgeting that includes monitoring of restricted funds. Or, any combination of education and experience which would provide the required equivalent qualifications for the position. Licenses and Certificates
Requires a valid driver license.
Working ConditionsWork is performed mostly indoors and some outdoors where minimal safety considerations exist.Conditions of EmploymentThis is a regular, full-time, 12-month per year, classified position. (Salary Range EE-121) The normal hours of work will be Monday through Friday 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and occasional weekends, as necessary to meet the needs of the department. The effective date of employment will be arranged with the supervisor.
- Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
- The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
- The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
- Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:
- A complete online employment application.
- A current resume (attached as a separate document - PDF recommended).
- A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
- Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume.").
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.
Information for TDD users is available by calling (714) 438-4755.
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.
To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.
Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.