Evening Coordinator Associate II

Job description

Posting Details

Posting NumberS05194PWorking TitleEvening Coordinator Associate IIDepartmentLibraries General OperationsAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (http://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The UGA Libraries is located on the University of Georgia’s main campus in Athens, Georgia. Its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Richard B. Russell Special Collections Libraries, Health Science Carnegie Library, and Repository, which receive more than three million visits per year and provide a vast array of electronic and print resources. They offer extensive hours, including 24/7 operation at the Miller Learning Center. The UGA Libraries offer distinctive, nationally significant special collections, including the Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archive and Peabody Awards Collection. Information about the UGA Libraries: http://www.libs.uga.edu/ Information about Athens: http://www.libs.uga.edu/athens/.

College/Unit/Department websitewww.libs.uga.eduPosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Sun 1-10pm
Mon-Thurs 3pm-midnight

Advertised SalaryMinimum $28,017Posting Date09/09/2020Open until filledYesClosing DateProposed Starting Date09/23/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleLibrary Technical Paraprofessional/ProfessionalFLSANon-ExemptJob FamilyLibraryFTE1.0Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Bachelors degree AND two years related progressively responsible library experience; OR six years’ library, archives, information center or related work experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

Position Summary

The Evening Coordinator is responsible to the Assistant Head of Access Services for hiring, training, supervising, and evaluating the Assistant Evening Coordinator and up to 10+ student assistants who work in the Circulation/Reserves unit; for writing and keeping up-to-date training manuals; and for handling non-routine problems and specialized services in the absence of the unit supervisors during the library’s evening and weekend hours.

Employees at this level exercise a high degree of authority, independence and initiative in setting priorities, decision-making and creative problem-solving that has careful interpretation and frequent use of discretionary judgment. Work is measured by observation of goal-directed results achieved and is subject to occasional supervisory review.

Knowledge, Skills, Abilities and/or Competencies

Demonstrated ability to supervise, including training personnel for the performance of routine duties and to plan and organize the work of others.
Ability to establish and maintain effective working relationships;
Proven ability to deal tactfully and courteously with library patrons;
Effective oral and written communication skills;
Ability to perform clerical tasks accurately with close attention to detail;
Ability to handle cash receipts, checks and credit cards;
Ability to organize and prioritize work activities;
Knowledge of modern office practices, procedures and equipment;
Knowledge of word processing and web publishing software (i.e., Microsoft Word and Adobe Acrobat, etc.).

Physical Demands

Typical for an office environment.

Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Coordinates all activities at the Circulation desk during the library’s evening and weekend hours and in the absence of the unit supervisors by providing direct supervision to all students and staff working at the Circulation desk and by handling all non-routine problems.

Percentage of time25Duties/Responsibilities

Develops and maintains a competent, productive, and satisfied staff of 1 full-time employee and up to 10+ student assistants by managing their hiring, training, scheduling, supervising, evaluating, counseling, coaching, and terminating.

Percentage of time20Duties/Responsibilities

Provides assistance with specialized services, including the Libraries’ resource sharing program, GIL Express by issuing various types of borrowers’ cards, placing and lifting flags, providing correct and courteous interpretations of and solutions to patron problems concerning policies, procedures and routines relating to the Circulation desk, instructing UGA patrons in the use of GIL Express, and by communicating with other USG libraries concerning problems that arise with GIL Express.

Percentage of time20Duties/Responsibilities

Manages the Main Library’s study carrels by monitoring and maintaining the inventory of keys and patron assignments, preparing routine correspondence, and conducting regular carrel inspections and reporting any issues to the Assistant Department Head.

Percentage of time10Duties/Responsibilities

Prepares salaried and student payroll records by updating, verifying, and approving staff and student timesheets and leave requests in the OneUSG Connect online system.

Percentage of time5Duties/Responsibilities

Determines student work priorities and makes daily assignments based on the specific needs of the Access Services Department by conferring with unit supervisors and by assessing the immediate needs of the department.

Percentage of time5Duties/Responsibilities

Assists the Public Services/Reserves Coordinator with the management of course reserves by processing and maintaining reserve lists as needed.

Recommends changes in current services or the addition of new services by evaluating departmental operations and services to library patrons.

Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

Maintains flexibility and awareness of changes and needs in the Access Services Department and organization by assuming similar duties and responsibilities as assigned.

Percentage of time5Duties/Responsibilities

Oversees the fulfillment of ILL Referral requests for materials from the Main Library by supervising the receiving, processing, and delivery of print materials and the digitization and electronic delivery of requested materials.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




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      Job No:
      Posted: 9/15/2020
      Application Due: 9/26/2020
      Work Type: