Administrative Specialist I

Job description

Posting Details

Posting NumberS05196PWorking TitleAdministrative Specialist IDepartmentVet Med Research and Graduate AffairsAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.

The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment. We have an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in our Principles of Community (

College/Unit/Department TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8:00 am to 5:00 pm
Monday – Friday

Advertised Salary$32,000 - $36,000Posting Date09/10/2020Open until filledYesClosing DateProposed Starting Date11/01/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleOffice/Clerical LeadFLSANon-ExemptJob FamilyFTE1.00Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The position will serve as the Office/Clerical Lead and primary point of contact for units within the College of Veterinary Medicine Dean’s and Associate Dean’s for Research and Faculty and Graduate Affairs Offices. Operational duties will include greeting visitors to the suite; management of the front desk services, telephone lines, mail, website and calendar maintenance; handling travel arrangements and reimbursements for the Assistant Deans; providing back up support to the Suite’s other assistants; and providing other office support within the two offices as needed, e.g., Faculty Affairs, VMES publication, scheduling courses in Banner, and assisting with post-awards and faculty advancement, diversity, equity, and inclusion activities. Because this position works with a variety of stakeholders and manages multiple projects, an exceptional degree of professionalism and confidentiality is expected.

Knowledge, Skills, Abilities and/or Competencies

Work both independently and as a member of a team.
• Effective professional communication skills, both oral and written
• Customer service oriented, demonstrating initiative to assist others
• Discretion and ability to maintain confidentiality
• Organized and detail oriented in implementing practices and procedures
• Demonstrated ability to use Microsoft Office programs
• Demonstrated ability to learn new platforms and improve skill sets

Physical Demands

Work is performed in a standard office environment and involves sitting and standing for extended periods of time, walking, bending, reaching, and lifting of objects up to 35 pounds.

Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Dean, Faculty and Graduate Affairs Support Duties and Responsibilities
• Provide support of activities related to the Dean and Associate Dean for Research and Faculty and Graduate Affairs by working within a team of staff associated with both offices. Duties and responsibilities will include participation in preparation of materials related to Faculty Affairs (e.g., program support for faculty advancement, diversity, equity, and inclusion).

Percentage of time40Duties/Responsibilities

VMES publication development and assisting with post-award activities.

Percentage of time25Duties/Responsibilities

•Graduate Affairs scheduling courses in Banner, assisting with GVSP program.

Percentage of time25Duties/Responsibilities

Front Office/Clerical Lead Duties and Responsibilities
Primary point of contact for units within the Offices of the College of Veterinary Medicine Dean and Associate for Research and Faculty and Graduate Affairs. Duties and responsibilities will include management of the front desk services, telephone lines, mail, and website.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    3. List of References with Contact Information
    Optional Documents




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      Job No:
      Posted: 9/15/2020
      Application Due: 12/14/2020
      Work Type: