Job description

Posting Details

Posting NumberS05192PWorking TitleADMINISTRATIVE SPECIALIST IIDepartmentFranklin College Linguistics DepartmentAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Franklin College of Arts and Sciences is the oldest, largest and most academically diverse college at the University of Georgia. In many ways, it is at the heart of UGA, the nation’s first state-chartered institution of higher education.

The first classes were taught in 1801 in a forest clearing on what is now the University’s historic North Campus. In 1806, the first permanent brick building was constructed on campus and named Franklin College in honor of Benjamin Franklin. The building, which was later renamed Old College, is the oldest structure in Athens and houses the administrative offices of the Franklin College of Arts and Sciences as well as classroom space.

Franklin College and University of Georgia were often used interchangeably to describe the fledgling institution until 1859, when the College of Law became the second college on a campus that now boasts 16 schools and colleges.

College/Unit/Department website TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday – Friday, 8:00 am to 5:00 pm

Advertised Salary$34,000 - $39,000Posting Date09/03/2020Open until filledYesClosing DateProposed Starting Date09/17/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleOffice/Clerical LeadFLSANon-ExemptJob FamilyAdministrativeFTE1.00Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The Administrative Specialist II serves as the sole administrative support for internal and external constituencies of the Department of Linguistics. Serving as the assistant to the Department Head, Undergraduate Coordinator, Graduate Coordinator and TA Coordinator, the primary functions of this position are to provide general administrative support for the day-to-day operations; coordinate with Franklin Dean’s Office on financial transactions and budgetary matters and process completion of new hires and appointments/reappointments; schedule courses and enter registration overrides in Banner; manage course instructor evaluations; process graduate student applications and communicate with prospective/admitted students; clear registration holds for graduate students; and process forms and assist students with Graduate School policies and procedures.

Knowledge, Skills, Abilities and/or Competencies

Work independently without supervision; self-motivated. Excellent verbal and written communication skills; Interact with others in a professional, personable, and courteous manner; excellent attention to detail; organization and time-management skills and ability to take initiative and meet deadlines. Proficient computer skills are needed, including knowledge of Microsoft Office. Handle confidential information in a professional and responsible manner, in accordance with FERPA or other relevant guidelines.

Physical Demands

Office position; no heavy-lifting. Sit at a computer for long periods of time.

Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Serve as the sole administrative contact for the department: Answer the phone and assist students, faculty, and visitors; Liaise with Franklin College Dean’s Office (Business Office, Human Resources and Faculty Affairs) on financial transactions and budgetary matters, and to ensure process completion for new hires and appointments/reappointments. Serve as applicant manager for new faculty searches. Serve as backup to Dean’s Office as needed; Schedule rooms and assign keys; Order and maintain supplies; Place textbook orders for multi-section courses and assist faculty with other textbook orders as needed; Maintain inventory records; Process incoming and outgoing mail; Maintain e-mail lists; Update the unit website and social media accounts; Assist in the planning and advertising of events

Percentage of time35Duties/Responsibilities

Assistant to the Graduate Coordinator: Process graduate applications in GradStatus and make application materials accessible to the Graduate Admissions Committee; Communicate with prospective and admitted students; Clear registration holds for graduate students; Process forms and assist students with Graduate School policies and procedures; Maintain graduate student records, in compliance with FERPA and any other relevant policies; Assist the Graduate Coordinator in other tasks as needed

Percentage of time30Duties/Responsibilities

Course sectioning officer: Assist the Head in the creation of course schedules; Load courses and cross-listings in Banner; Request classrooms; Monitor enrollments; Ensure compliance with Registrar’s Office policies and deadlines; Enter registration overrides as required; Manage course instructor evaluations

Percentage of time15Duties/Responsibilities

Assistant to the Undergraduate Coordinator and TA Coordinator: Coordinate with the staff Advisor and assist undergraduate students as needed; Assist with assessment of undergraduate majors; Assist with TA assignments, scheduling of meetings, and day-to-day needs of teaching assistants; Assist in the development and implementation of policies for TAs

Percentage of time10Duties/Responsibilities

Assistant to the Department Head: Schedule meetings; Organize departmental events; Assist standing or ad hoc committees appointed by the Head; Assist with the preparation of promotion and tenure dossiers, or with other tasks as needed

Percentage of time5Duties/Responsibilities

Departmental development: maintain GAIL and UGA Foundation contacts and alumni information; acknowledge receipt of funds and thank donors; coordinate fundraising efforts; produce annual newsletter

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




      Diversity Profile: University



      View more

      Learn more on Inside Higher Ed's College Page for University

      Arrow pointing right
      Job No:
      Posted: 9/15/2020
      Application Due: 10/2/2020
      Work Type: