Administrative Secretary

Job description


Salary: See Position Description
Job_Type: Full Time
Job_Number: 02266
Closing: 09/18/20
Location: Main Campus
Division: AAS

General Summary

Provide secretarial services and administrative assistance to Dean, Executive Director, or equivalent-level administrator.

Principal Duties and Responsibilities

Perform routine administrative details, compose interpretive correspondence, and coordinate office activities.

Provide supervision and coordination of duties and work flow of office staff.

Obtain and provide factual information requiring a knowledge of the policies and procedures of both the assigned and related work areas, and maintain unit accounting records and procedures.

Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures as related to assigned work area.

Answer inquiries or complaints from faculty, staff, students, or guests.

Collect and tabulate data for reports, records, or manuscripts.

Abstract information from books, journals, reports, or other resource documents.

Prepare periodic reports of account expenditures.

Maintain unit or project grant and salary budget accounts, and journal and ledger systems, including posting and reconciling statements.

Check and evaluate the performance of assigned personnel; and make authoritative recommendations with respect to performance evaluations, promotions, and other status changes.

Maintain and approve unit current account expenditures.

Interview, recommend hiring, and train secretarial/clerical personnel.

Review and revise brochures, announcements, or other informational items concerning Department programs.

Prepare periodic reports of account expenditures.

Prepare time and room schedules, course announcements, and/or instructional materials.

If applicable to area of assignment, adhere to any and all NCAA, Mid-American Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.

Perform related departmental duties, as required.

Qualifications

Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary.

Four years of reasonable secretarial experience is necessary in order to prepare account reports, compose interpretive correspondence, and coordinate office activities.

Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary. Knowledge of specific software applications utilized in the area of assignment may be desirable.

A specific typing speed may be required depending on department needs and it should be noted at time of posting.

One year of experience, which provides knowledge of University policies, procedures, and regulations, is desirable.

Supplemental Information

ECLS: CS
GRADE: 06

Minimum hourly rate: $21.04

Eastern Michigan University offers a competitive salary and comprehensive benefits package including health, dental and vision insurance; a TIAA-CREF retirement plan with employer contributions; an outstanding vacation and time off policy; a tuition waiver program and much more.

Click here to view highlights of the University's total rewards program.

For specific information by employment classification, click here to review the Benefits in Brief information.

* 01

Do you have the ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education?

  • Yes
  • No


* 02

Do you have four years of reasonable secretarial experience in order to prepare account reports, compose interpretive correspondence, and coordinate office activities?
  • Yes
  • No


* 03

Do you have basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions?
  • Yes
  • No


* Required Question

PI123534169

 

 

 

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Job No:
Posted: 9/11/2020
Application Due: 9/20/2020
Work Type:
Salary: