Executive Assistant to the Vice President for Student Affairs
Shenandoah University’s Division of Student Affairs is accepting applications for an Executive Assistant to the Vice President for Student Affairs. This is a full-time benefited position located on our main campus in Winchester, Virginia.
As Executive Assistant to the Vice President for Student Affairs, this position provides executive-level and at times confidential administrative support to the Vice President for Student Affairs at Shenandoah University. The Executive Assistant ensures that the office runs efficiently and effectively in supporting students, faculty, staff, and the general public, in a professional, friendly, effective and timely way, in support of the mission of the university.
- Facilitates the efficient utilization of the vice president’s time through development and coordination of a complex calendar of appointments, meetings, social engagements, and university and community functions with individuals and groups.Liaison with all levels of administration, faculty, staff, and students to coordinate and resolve problems and issues related to administrative matters of an internal or external nature.Safeguards the confidentiality of university administration by exercising discretion in communicating information to faculty, students, staff, and the various publics served by the university and in handling administrative records, files, and similar confidential items.Serve on committees as required.Assists the vice president in oversight functions by reviewing and monitoring documents prepared by other offices for the vice president’s signature.Assist with creating reports and presentations using Excel, PowerPoint, Word and web-based tools.Provide administrative support to the Board of Trustees Student Affairs Committee. Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.Management of the budgets under control of the vice president’s Office by maintaining budget records, reconciling and verifying vouchers and receipts for accuracy, approving expenditures, and completing budget transfers.Work with department leaders that report to the Vice President for Student Affairs to ensure communications, including the website, are updated for the division. Work with the division leaders to submit Student Catalog updates.Coordinate and schedule division meetings and gatherings
The successful applicant must have:
- a bachelor’s degree is preferred,5 years or more of executive level administrative assistant experience,ability to work with a diverse student population,fiscal management skills,strong organizational skills, ability to multi-task and meet deadlines required for reporting and submitting paperwork,an understanding of and an appreciation for university policies and procedures,excellent communication and conflict resolution skills,ability to foster connections and work in collaboration with university partners,technology competence with proficiency in WordPress, Ellucian, Word, Excel and PowerPoint, andmotivation, high energy and creative problem solver skills
How to Apply:
The complete application will include a cover letter, resume and contact information for three professional references. The review of applications will begin immediately and continue until a qualified candidate is selected.
Shenandoah University is committed to enriching its educational experience and culture through the diversity of its faculty, administration, and staff. All candidates are strongly encouraged to include a statement in their cover letters addressing ways in which they may be able to contribute to that commitment.
To apply for this position, click HERE.
**Note: A pre-employment background check and drug screen will be required as a condition of hire. If the job requires driving for University business, a satisfactory driving record will be required as well.
Shenandoah University prohibits discrimination against and harassment of any employee or any applicant for employment because of race, color, national or ethnic origin, age, religion, disability, sex, sexual orientation, gender identity and expression, pregnancy, childbirth or related medical conditions, marital status, veteran status or any other characteristic protected under applicable federal or state law.
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