Legal Assistant (4722C) Berkeley Law, 10231

Location
San Francisco
Posted
Sep 10, 2020
Institution Type
Four-Year Institution


Legal Assistant (4722C) Berkeley Law, 10231 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: September 23, 2020

Departmental Overview

UC Berkeley's School of Law is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. The law school is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national and global import. Currently ranked among the top law schools in the country, the School of Law has ambitious development goals as it looks to continue producing leaders in law, government, and society.

Responsibilities

The Faculty Support Unit (FSU) administrative expert provides comprehensive support to Law School faculty for teaching, research, and pro bono activities. The incumbent provides administrative assistance to multiple law professors; To support Law School Faculty, the incumbent performs a broad range of administrative responsibilities which include: legal word processing; editing, research; special events coordination; course material compilation and preparation; financial and budget administration; exam administration and proctoring; and training and development. The incumbent will establish methods for analyzing, prioritizing, organizing, and completing detailed, complex administrative tasks; conduct research and provide analyses and solutions to recurring or unusual administrative problems; and apply extensive knowledge of University administrative policies and procedures in addition to principles and practices of the legal field.
  • Course Material Compilation and Preparation
    • Research, locate, organize, and prepare legal teaching materials for faculty.
    • Determine quantity and coordinate production of class readers and/or other class materials with outside vendor as necessary.
    • Proactively track and monitor readers and other class materials and resolve any production delays.
    • Distribute materials as required.
  • Fiscal and Budget Administration
    • Track and monitor one or more funds and/or complex contracts and grants utilizing multiple funding sources, as required.
    • On behalf of faculty, may arrange travel and compile information and receipts for reimbursements - including travel, meals, special orders, etc. - in accordance with Law School and campus policies and procedures.
    • Coordinate with Business Office staff to complete complex and/or high volume purchasing activities using University and/or departmental protocol.
    • Research and respond to needs for supplies and specialized equipment. Select vendors and/or substitute vendors and determine acceptable pricing as required.
  • Legal/Factual Research and Summary Projects
    • Perform directed legal research, either in Law Library or using on-line legal research services (LexisNexis, Westlaw or other), for faculty teaching, research, and publication.
    • Perform literature, title, and author search and cite checking.
    • Ensure conformity with Uniform System of Citation as applicable. Prepare summary factual information as required using Excel or related software.
  • Word Processing, Editing, and Document Creation
    • Input and edit complex legal research documents, bibliographies, outlines, class materials, correspondence, and exams from handwritten, dictated, typed, or recorded sources. Prepare documents in accordance with the author, Law School, or publisher's format.
    • Create indexes, table of contents, spreadsheets, and PowerPoint presentations as requested by faculty.
    • Prepare judicial clerkship letters in accordance with Law School policies and procedures.
    • Prepare complex mail merges to produce form letters, envelopes and mailing labels.
    • Ensure that final documents are spell-checked and proofread for grammar, punctuation, sentence structure, and formatting. Archive and delete documents per campus policy. Inform supervisor of problems requiring assistance.
  • Exam Administration and Proctoring
    • Prepare exam materials and maintain confidentiality of content. Proctor exams in accordance with Law School policies. Assist assigned faculty in entering student grades online in adherence to FERPA laws.
  • Special Event Coordination
    • Plan events as required; communicate with speakers regarding event logistics and/or exhibitors when applicable; collaborate with staff, Building Services and Media Services staff as necessary; arrange catering services; coordinate with graphic artist and printer to develop conference materials; market the conference; facilitate payment and/or reimbursement of hotel and/or vendors; prepare thank-you letters for speakers, and assorted follow-up tasks.
    • Draft correspondence and schedule appointments, as required.
    • Act as liaison between students and professors, as necessary.
    • Schedule meetings, reserve rooms, and prepare and distribute materials for meetings.
  • Training and Development
    • Attend FSU meetings to stay informed and provide high level customer service and information to faculty. Proficiently use Microsoft Word, Excel, PowerPoint, Adobe Acrobat, the Google productivity suite, and campus specific software to complete work and maintain proficiency with software version updates. Enroll, attend, and participate in employee development and staff training workshops, conferences, courses, forums, etc., to gain new knowledge, skills, and understanding as well as to broaden own technical expertise.
    • Assist in recruitment, hiring, and training of new employees. Support other members of FSU and unassigned faculty as necessary.
  • Controls over the Position
    • Incumbent has the authority to act on day-to-day operational decisions with minimum supervision and oversight. Work is carried out with general guidelines which may not be directly applicable or may not be clear. Incumbent is called upon to solve complex operational problems; exercise originality to develop methods or procedures to resolve recurring or unusual problems; apply extensive understanding of program and activities; apply advanced knowledge and skills of University infrastructure, policies and procedures as appropriate. Responsibilities are of an ongoing nature and the incumbent is expected to consult various resources as necessary to determine appropriate actions with limited supervision. Work is reviewed on a periodic basis in consultation with the FSU Manager with feedback from assigned faculty.

Required Qualifications
  • Broad knowledge of office environments and executive administrative support needs with the ability to provide accurate executive level support in a fast-paced environment.
  • Excellent oral and written communication skills.
  • Excellent interpersonal skills for working with diverse groups of students, faculty and staff as well as legal professionals who interact with the law school.
  • Excellent computer skills and proficiency in MS Office Suite, particularly Word and Excel and database management, with the ability to quickly learn and use new software programs.
  • Excellent organizational and time management skills, including demonstrated strong attention to detail, ability to prioritize, exercise initiative, perseverance and sound judgment while effectively executing numerous projects in a high-pressure, fast-paced environment.
  • Excellent analytical skills and the ability to resolve complex problems and discrepancies creatively, using sound judgment, while staying within policies.
  • Ability to work independently as well as in a team environment and establish and maintain effective working relationships.
  • Ability to treat sensitive matters with discretion and tact, and to maintain confidentiality. Ability to successfully pass a background check and the ability to successfully complete campus FERPA training.
  • 2-5 years of experience working in a similar work environment required.

Preferred Qualifications
  • The ability to be forward thinking and anticipate problems and solutions is highly desired.
  • Knowledge and experience working with high level executives and/or practicing lawyers.
  • Experience in legal settings or knowledge of legal studies, the legal profession and research environments.

Salary & Benefits

This is a non-exempt, biweekly paid position. Hourly pay will be commensurate with experience within the Union negotiated rates up to $27.93/Step 6.0

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full time (M-F; 40 hours/week) career position.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=10231&PostingSeq=1





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