Academic Advisor, Special Programs

Job description

Position Details

Job TitleACADEMIC ADVISORPosition Number8100019Job CategoryUniversity StaffJob TypeFull-TimeFLSA StatusExemptCampusRogers Park-Lake Shore CampusDepartment NameACADEMIC ADVISING & SERVICESLocation CodeFIRST AND SECOND YEAR ADVISING (02043E)Is this split and/or fully grant funded? NoDuties and Responsibilities

The academic advisor for special programs provides advising support and services to a case load made up of general populations students, as well as students who have been conditionally admitted into the University through the Rambler Success Program.

Special programming responsibilities support the Rambler Success Program and include, but are not limited to, a pre-fall, summer program; adherence to a high-touch advising approach in the fall and spring that requires frequent communication and outreach with students and campus partners, as well as regular meetings with faculty; and developing programming throughout the academic year to support under-prepared and/or at-risk, conditionally admitted students in their first two years. Some evening or weekend work may be required to support students in these programs.

The ratio of Rambler Success students to general population students in this position’s caseload varies based on the number of students who are admitted through The Rambler Success Program each year.

Academic advising responsibilities include for both general population and Rambler Success Students:
- Assists students in developing a meaningful academic and co-curricular plan within the Jesuit tradition.
- Teaches several sections of the freshmen seminar (including Rambler Success sections).
- Presents academic workshops on various topics, such as registration, campus resources, software usage, degree requirements and learning strategies.
- Advises students via phone, e-mail, walk-in and scheduled appointments.
- Maintains accurate records using various software.
- Develops advising resources promoting student success and retention in collaboration with internal and external stakeholders.
- Communicates degree requirements, academic policies (including FERPA) to students, parents and faculty.
- Assists incoming first year and transfer students through orientation programming.
- Performs related duties as required.

Minimum Education and/or Work Experience

Master’s degree in College Student Personnel, Counseling or related field required and one to two years of related experience.


- Preference will be given to candidates who have worked in the field of higher education. The successful candidate will also have proven administrative, time management and relational skills, and have worked in a fast paced environment.
- Candidates who have worked with or taught first and second year college students who have additional challenges persisting toward graduation will be given preference.
- A commitment to academic excellence, social justice and service, values-based leadership, global awareness and diversity.
- Ability to embrace, promote and articulate the University’s Jesuit Catholic identity
- Ability to work effectively with undergraduate students in a holistic manner with an enthusiasm for providing student-centered services in the Ignatian tradition.
- Highly developed interpersonal and communication skills that enable the Academic Advisor to adequately assess students’ academic needs and guide them to the appropriate university resources.
- Ability to provide empathic, compassionate, consistent, accurate, developmental, student-focused, accessible and honest advising.
- Ability to teach first year experience courses and appropriate study strategy courses.
- Attention to detail and proficiency in keeping accurate student records.
- Demonstrated ability to work well in teams.


Master’s degree in higher education or related field and three years of full-time related work experience are required. An appropriate combination of comparable work and education experience may be considered.

Computer Skills

Proficiency with MS Office Suite, Internet and email applications.

Supervisory ResponsibilitiesNoRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? NoPhysical DemandsNoneWorking ConditionsNoneOpen Date08/26/2020Close DateSpecial Instructions to ApplicantsQuick Link for Posting Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a minimum of a Master's degree in College Student Personnel, Counseling or related field?
    • Yes
    • No
  2. * Have you completed a minimum of at least one year of related experience?
    • Yes
    • No
  3. * Why do you want to work for Loyola University Chicago?

    (Open Ended Question)

  4. * How did you hear about this employment opportunity?

    (Open Ended Question)

Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents




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    Job No:
    Posted: 9/10/2020
    Application Due: 11/9/2020
    Work Type: