The Art & Design Department of Trinity Christian College seeks a part time department coordinator. This person serves in a variety of roles, including but not limited to: managing budgets, coordinating student workers, planning events, coordinating facilities, and acting as liaison between students, faculty, and other departments on campus. The position begins at 10-15 hours per week and will expand in the spring 2021 to 20-25 hours per week if and when the circumstances surrounding COVID-19 allow.

The essential duties and responsibilities of this position include but are not limited to the following:

• Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; initiate expense vouchers for vendor/personnel payment; maintain internal excel record-keeping for monthly budgeting purposes
• Complete monthly credit card transaction history for business department
• Purchase supplies by identifying needs for faculty, studio spaces and gallery     

• Hire and manage administrative staff by recruiting, selecting, orienting, scheduling and training work study employees; establish policies, procedures, and work schedules for employees; maintain safe and secure work environment; develop personal growth opportunities for work study candidates
• Accomplish work-study results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures
• Follow up with students to assure clear lines of communication and achievement of goals     

• Maintains the departmental calendar in order to initiate regularly occurring annual, semesterly and monthly events
• Manage departmental events and gallery receptions by organizing and coordinating publicity information and meeting deadlines
• Plan, arrange, and implement necessary event details                                                                                                 i.e. department meeting, internship meeting, safety training, SARS, interim information meetings, Art Club and Student Design Organization
• Coordinate the needs of gallery and special events in the ArCC with necessary campus departments; initiate visiting artist business correspondence as necessary     

• Manage the maintenance and custodial needs of the ArCC in cooperation with Physical Plant staff
• Secure necessary quotes for contractors and vendors on an as-needed basis.
• Coordinate the regular painting needs of the Seerveld Gallery and other exhibition spaces in the ArCC
• Direct the maintenance and repair of color printer and copier equipment
• Coordinate the on-going functionality of the Print/Photo Studios though staffing of student workers, technology maintenance and meeting supply needs     

• Act as liaison between the Art Department and Admissions
• Secure the advertising/publicity necessary for the annual high school visit day
• Coordinate with the admissions department the housing and related art activities for the annual high school recruitment event ~ Art Visit Days     

• Maintain cordial relationships with departments and staff across campus
• Improve program and service quality by devising new applications; updating procedures; evaluating results; update and maintain the department “list serve” on a semester basis in order to achieve clear communication to the growing art department
• Secure transportation for off campus departmental events; get student workers properly trained as authorized vehicle drivers; initiate payment of drivers
• Recruit and hire figure models for figure drawing course; schedule models in a coordinated effort with instructor
• Meet specific faculty needs on an as needed basis

Skills and qualifications include tracking budget expenses, staffing, quality management, organization, coaching, communication processes, disciplining employees, motivating others and reporting skills.

Trinity Christian College seeks candidates that have a personal faith and commitment to Jesus Christ, and a sincere allegiance to the mission of the college.

Applicants should be prepared to upload the following during the online application process:

1. A brief cover letter
2. Professional resume
3. A written statement that describes his/her Christian faith commitment and how it is expressed through involvement with the body of Christ and participation in a local church