Academic Advising Professional I

Tucson, AZ
Sep 10, 2020
Administrative Jobs
Student Affairs, Counseling
Institution Type
Four-Year Institution
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The Neuroscience and Cognitive Science Undergraduate Program (NSCS) seeks highly qualified candidates for the position of Academic Advising Professional I. The NSCS program is a vibrant undergraduate degree program with over 500 combined majors and pre-majors. This position will be part of the NSCS academic team, working under the guidance of the program coordinator and faculty director in conjunction with the senior advisor. We are looking for someone with enthusiasm for science and discovery, who is able to understand the variety of undergraduate plan options and advise accordingly.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work‐life programs. For more information about working at the University of Arizona and relocations services, please click here.

As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit

Duties & Responsibilities

This position requires technical competency, dedication to a team approach, personal accountability, accuracy, timeliness, and excellent communication skills. Academic advisors serve as frontline contacts for undergraduate students for developmental academic advising to drive engagement and empower students to achieve their academic and career goals. Plays a vital role in maximizing undergraduate student retention. Builds formative relationships with students by interpreting information and providing clarification on procedures and academic requirements of specific programs or majors. Academic advisors approve student academic degree programs, including evaluating transfer credit and making exceptions to the program requirements under the auspices of their respective faculty. Maintains extensive industry and institutional knowledge and expertise in interpreting and improving advising practices.

  • Advises students on University, College, and Departmental policies, procedures, and academic requirements following established policies and procedures and program guidelines.
  • Assists students in course planning to meet academic requirements and/or career preparation, including the 100% engagement program.
  • Identifies or evaluates options for students who must petition for an exception to a course or program requirement. Makes approved adjustments to student’s program of study.
  • Assesses students’ stage of development (academic, career, and personal) to promote academic growth by determining suitable developmental tasks and engagement opportunities. Helps students explore pertinent internships, club involvement, volunteer work, and undergraduate research opportunities.
  • Assists students in establishing realistic and attainable academic and career goals; refers students to additional career counseling services as needed.
  • Assists students in determining educational plans, choosing courses, and exploring majors, minors, and career options.
  • Identifies educational and career options appropriate for each student and assists student with evaluating each option, including possible outcomes and their implications.
  • Monitors academic progress of pre-major students in prerequisite and gateway courses and in the full major, and develops contracts for students who are struggling; determines eligibility and satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring) and refers students to appropriate campus resources for further assistance.
  • Evaluates transfer credits from other academic institutions for equivalencies and application to degree program.
  • Consults with the senior advisor, program coordinator, and program director on more difficult or unusual cases.
  • Maintains student files, records, and database; documents all pertinent student information in Trellis; updates computerized information system regarding changes to student status, and performs data analysis.
  • Gathers and/or calculates necessary information such as GPAs or enrollment statistics; assists in the preparation of reports as requested.
  • Determines whether degree requirements have been met and processes degree audits for students planning to graduate.
  • Assists in the development, coordination, and assessment of seminars, workshops, advising events, and other activities/events.
  • Presents academic and program information at freshman orientation to groups of students and their parents and assists incoming students with their class schedule.
  • Participates in relevant undergraduate committees.
  • Represents the Neuroscience & Cognitive Science program at College and University events.
  • Assists the director and the program coordinator with curriculum and enrollment management as needed. Manages NSCS student listservs and NSCS and other University announcements to be sent over the NSCS listserv.
  • Participates in regular NSCS team meetings, college and university advisor meetings, and department staff meetings.
  • Maintains knowledge of regulations and policies that impact students’ educational option.
  • Other duties as assigned. (typically, less than 5% of time)

Knowledge, Skills, and Abilities

  • Knowledge of student development theory, outreach practices, and student success services
  • Excellent interpersonal communication, relationship building, and student service skills
  • Ability to work effectively in a team environment


Minimum Qualifications
  • Bachelor’s degree in a field related to the area of assignment
  • Up to 1 year of relevant work experience may be required.
Preferred Qualifications

• Previous experience in higher education

• Experience working with undergraduate students

FLSAExempt Full Time/Part TimeFull TimeNumber of Hours Worked per Week40 Job FTE1.0Work CalendarFiscalJob CategoryStudent ServicesBenefits EligibleYes - Full Benefits Rate of Pay$40,000-$43,000 DOE Compensation Typesalary at 1.0 full-time equivalency (FTE) Grade5 Career Stream and LevelPC1Job FamilyAcademic Advising Job FunctionStudent Services Type of criminal background check required:Name-based criminal background check (non-security sensitive) Number of Vacancies1 Target Hire Date Expected End Date Contact Information for CandidatesBecca Van Sickler, [email protected] Open Date9/2/2020Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to Applicant Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.