Academic Advising Professional I
The Neuroscience and Cognitive Science Undergraduate Program (NSCS) seeks highly qualified candidates for the position of Academic Advising Professional I. The NSCS program is a vibrant undergraduate degree program with over 500 combined majors and pre-majors. This position will be part of the NSCS academic team, working under the guidance of the program coordinator and faculty director in conjunction with the senior advisor. We are looking for someone with enthusiasm for science and discovery, who is able to understand the variety of undergraduate plan options and advise accordingly.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit hr.arizona.edu/FY-2020-2021-Furlough-Program.
Duties & Responsibilities
This position requires technical competency, dedication to a team approach, personal accountability, accuracy, timeliness, and excellent communication skills. Academic advisors serve as frontline contacts for undergraduate students for developmental academic advising to drive engagement and empower students to achieve their academic and career goals. Plays a vital role in maximizing undergraduate student retention. Builds formative relationships with students by interpreting information and providing clarification on procedures and academic requirements of specific programs or majors. Academic advisors approve student academic degree programs, including evaluating transfer credit and making exceptions to the program requirements under the auspices of their respective faculty. Maintains extensive industry and institutional knowledge and expertise in interpreting and improving advising practices.
- Advises students on University, College, and Departmental policies, procedures, and academic requirements following established policies and procedures and program guidelines.
- Assists students in course planning to meet academic requirements and/or career preparation, including the 100% engagement program.
- Identifies or evaluates options for students who must petition for an exception to a course or program requirement. Makes approved adjustments to student’s program of study.
- Assesses students’ stage of development (academic, career, and personal) to promote academic growth by determining suitable developmental tasks and engagement opportunities. Helps students explore pertinent internships, club involvement, volunteer work, and undergraduate research opportunities.
- Assists students in establishing realistic and attainable academic and career goals; refers students to additional career counseling services as needed.
- Assists students in determining educational plans, choosing courses, and exploring majors, minors, and career options.
- Identifies educational and career options appropriate for each student and assists student with evaluating each option, including possible outcomes and their implications.
- Monitors academic progress of pre-major students in prerequisite and gateway courses and in the full major, and develops contracts for students who are struggling; determines eligibility and satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring) and refers students to appropriate campus resources for further assistance.
- Evaluates transfer credits from other academic institutions for equivalencies and application to degree program.
- Consults with the senior advisor, program coordinator, and program director on more difficult or unusual cases.
- Maintains student files, records, and database; documents all pertinent student information in Trellis; updates computerized information system regarding changes to student status, and performs data analysis.
- Gathers and/or calculates necessary information such as GPAs or enrollment statistics; assists in the preparation of reports as requested.
- Determines whether degree requirements have been met and processes degree audits for students planning to graduate.
- Assists in the development, coordination, and assessment of seminars, workshops, advising events, and other activities/events.
- Presents academic and program information at freshman orientation to groups of students and their parents and assists incoming students with their class schedule.
- Participates in relevant undergraduate committees.
- Represents the Neuroscience & Cognitive Science program at College and University events.
- Assists the director and the program coordinator with curriculum and enrollment management as needed. Manages NSCS student listservs and NSCS and other University announcements to be sent over the NSCS listserv.
- Participates in regular NSCS team meetings, college and university advisor meetings, and department staff meetings.
- Maintains knowledge of regulations and policies that impact students’ educational option.
- Other duties as assigned. (typically, less than 5% of time)
Knowledge, Skills, and Abilities
- Knowledge of student development theory, outreach practices, and student success services
- Excellent interpersonal communication, relationship building, and student service skills
- Ability to work effectively in a team environment
- Bachelor’s degree in a field related to the area of assignment
- Up to 1 year of relevant work experience may be required.
• Previous experience in higher education
• Experience working with undergraduate students