Diversity Coordinator🔍School of Medicine, Stanford, California, United States📁Administration📅Sep 02, 2020 Post Date📅87209 Requisition #The overarching role of the Office for Diversity in Medical Education is to carry out the mission and vision of the Stanford School of Medicine (SoM) to prepare the next generation of medical leaders to address the health issues of our diverse society. We have been successful in expanding the diversity of the health professional work force, especially in academic medicine, while also promoting the cultural competence in medical education for all trainees. As an academic institution, we value the importance of supporting scholarly projects in the area of health inequities in our diverse society. Also, to ensure that our diverse medical trainee population succeeds in their journey through the academic medicine pipeline, we recognize the significance of honing leadership skills early in their academic careers then continuing this support through professional development during residency and fellowship training. The Office of Diversity in Medical Education works in parallel with faculty throughout Stanford University to address and study health inequities while also enhancing the participation of our network of alumni from the SoM and graduates of the Stanford training programs. The Office will work toward an inclusive culture among diverse members of the medical education community, from pre-medical students, to undergraduate medical students, and graduate medical trainees as they aspire to become faculty candidates.
The Office for Diversity in Medical Education at Stanford University School of Medicine are seeking a Program Coordinator to provide administrative support for outreach initiatives related to diversity.
- Act on behalf of the Associate Dean in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize specialized software and systems.
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
- May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
- Bachelor's degree preferred.
- Ability to work with a diverse group of students, staff, and faculty.
- Experience creating and conducting training and development initiatives.
- Experience with student activities and programming.
- Proficient in social media platforms, including Facebook, Twitter, and Instagram.
- Proficient in InDesign, Photoshop.
- Strong commitment to diversity and social justice, including intersectionality issues. Ability to stay current on issues of diversity and inclusion in an academic environment.
- Strong organizational skills, detail oriented.
- Willingness to work occasional nights and weekends.
- High school diploma and four years of administrative experience, or combination of education and relevant experience.
- Advanced computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in making decisions
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu
- Schedule: Full-time
- Job Code: 4103
- Employee Status: Regular
- Grade: F
- Requisition ID: 87209