Grant Secretary
- Employer
- Texas State University
- Location
- San Marcos
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- Administrative Jobs
- Academic Affairs, Sponsored Programs, Grants & Contracts, Institutional & Business Affairs, Clerical & Administrative Support
- Institution Type
- Four-Year Institution
Job Details
High school diploma or equivalence.
Ability to organize and prioritize tasks in accurate and timely manner Ability to coordinate a variety of work activities and work as part of a team.
Ability to manage multiple deadlines, tasks, projects and assignments with minimal supervision.
Experience with fiscal and/or budget management.
Ability to effectively communicate verbally in a courteous manner with internal and external contacts.
Ability to communicate effectively both orally and in writing.
Ability to develop and maintain accurate and comprehensive records and files.
Skilled in operating office equipment, including copiers, fax machines and multi-line telephones.
Ability to operate a personal computer with Microsoft Windows and Office software, including Outlook, Excel, Power Point, Publisher, and Word.
Preferred QualificationsBachelors degree preferred.
Two years experience in complex secretarial or administrative work in a fast paced environment.
Experience working with federally funded programs or projects, particularly those involving high school students.
Applicants who have succeeded in overcoming obstacles similar to those encountered by the Upward Bound Program population.
Bilingual candidates with Spanish proficiency.
Experience working with SAP to reconcile budgets, enter Purchase orders, requisitions, and other financial documents.
Experience with Excel worksheets to manage budgets, including formulas and complex data analysis.
Willingness to work occasional nights and weekends.
Commitment to student community of inclusiveness, diversity and social justice.
Job DescriptionReports to the Upward Bound Director. The Grant Senior Secretary is
responsible for oversight of administrative operations of two federally funded Upward Bound programs.
Performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.
May be required to work occasional nights and weekends.
Continuation of this position is contingent on satisfactory performance and project funding.
Employment with Texas State University is contingent upon the outcome of a criminal history background check.
Job DutiesRecord budget transactions Maintain a program shadow budget.
Ongoing tracking and reconciliation of the Upward Bound Program budgets to ensure compliance with university and U.S. Department of Education regulations.
Prepare and process requisitions/invoices for purchases Submit monthly budget reports.
Hire, train, schedule and supervise student employees and evaluate work performance.
Make travel arrangements and prepare travel applications and vouchers Maintain program files and review for completeness.
Maintain an electronic records management system (Blumen/Lacai database) to ensure accurate record keeping and reporting of program services.
Provide administrative and technical support to the Director in monitoring performance objectives to ensure accurate and timely completion of the Department of Education Annual Performance Report.
Process incoming and outgoing mail.
Assist Director by preparing and processing forms needed for efficient office/program operations.
Assist in coordinating, organizing, and implementing college readiness, cultural and developmental student activities.
Answer a multi-line phone, transfer and screen calls as needed; take detailed messages.
Perform other duties as assigned.
Additional Information to ApplicantsThis is a 1 year assignment, and contingent upon grant funding.
Job Open Date09/01/2020Job Close Date (posting closes at midnight)Open Until FilledYesNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYOU WILL BE REQUIRED TO ELECTRONICALLY ATTACH A RESUME AND COVER LETTER TO YOUR APPLICATION. Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
Texas State University is a member of the Texas State University System. Texas State University is an EOE.
Texas State is committed to increasing the number of women and minorities in administrative and professional positions.
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
- Resume
- Cover Letter
- DD 214/DD1300
- Veteran's Preference
Required fields are indicated with an asterisk (*).
Organization
Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building. As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.
About Texas State University
Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor. A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.
Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College). With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation. In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff. Research and creative activities have led to growing success in attracting external support. For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million. The Alkek Library has more than 3.1 million titles in its collection. Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.
Mission
Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.
Locations
Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.
The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.
Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
Texas State University is a member of The Texas State University System.
Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.
- Website
- http://www.txstate.edu/
- Telephone
- 512-245-2111
- Location
-
601 University Drive
San Marcos
Texas
78666
United States
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