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Specialist III, Admissions & Records

Job description

Job Title: Specialist III, Admissions & Records
Location: LSC-Tomball
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 33143
Commitment to Mission

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

  • One LSC

  • Student Focused

  • Own It

  • Advance Equity

  • Cultivate Community

  • Choose Learning

The Chronicle of Higher Education’s “Great Colleges to Work For” is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance.

Campus Marketing Statement

Lone Star College-Tomball

Lone Star College offers high-quality, affordable academic transfer and career training education to 99,000 students each semester. LSC is training tomorrow’s workforce today and redefining the community college experience to support student success. Stephen C. Head, Ph.D., serves as chancellor of LSC, the largest institution of higher education in the Houston area with an annual economic impact of nearly $3 billion.

LSC, which consists of seven colleges, ten centers, two university centers, Lone Star Corporate College and LSC-Online, is continuously named Great Colleges to Work For by the Chronicle of Higher Education. To learn more, visit LoneStar.edu.

Lone Star College-Tomball, located north of Houston and founded in 1988, offers a wide range of programs including the college system’s only veterinary technology program and leading health sciences programs.

Campus address is 30555 Tomball Parkway, Tomball, TX 77375.

Job Description PURPOSE AND SCOPE:

The Specialist III, Student Support specializes in dual credit and serves as a primary expert in the dual credit program and its functions for Lone Star College-Montgomery. Maintains queries and reports concerning Exceptional Admit (S09) students.


Update or change students' (biographical) information in the systemAssist deans in enrolling students in new classes or sections when a class has been cancelled and Notice of Grade Changes for instructorsProvide advanced advising for international students on various standard issues impacting them including experiencing cross-cultural, family, personal or economic crisis, which may impact academic performance.Coordinate and plan programs that support the unique needs of F-1 international students, including developing and implementing retention strategies and new student orientation program; initiate, create and teach College Success and SEVIS based workshops. Provide accurate immigration information to international students, monitor and track student immigration status, and maintain appropriate DHS files; advise students with immigration petitions and applications to include processing for new F-1 visas, work permits, reinstatement, and reduced course load authorizations, change of status, medical leave and economic hardship employment authorizationOrganize SEVIS data processing under the guidelines provided by the Department of Homeland Security (DHS) and maintain data and quality control managementRefer and schedule student for testing and enter new student information into college database systemLead the planning and implementation of student programming activities such as new student check-ins and orientations, seminars, special topic workshops, and joint programming with other campus or community entitiesMentor the orientation and training of new staff members, draft reports and letters, prepare budgets for ISO programs, represent the office at various meetings, and frame new standards and procedures for serving international students Work collaboratively with program faculty and management to support the development of strategies to enhance student retention.Maintain Queries concerning Exceptional (S09) Admit Students. Queries include student account issues, registration issues, student holds and past due balancesCreate reports for official day numbers and dual credit embedded course offerings at high schools; collaborate with Outreach in order to increase Dual Credit/Exceptional Admit enrollmentsProvide/process admissions related documents such as FERPA, Testing Ticket, Bacterial Meningitis, Parental Consent and Waiver Form, etc.; assist students with the Lone Star Website by troubleshooting issues in MyLoneStar, navigating through LoneStar.edu and MyLoneStar, and providing assistance with completing the Lone Star College Admissions ApplicationConduct appointments with homeschool families to assist with dual credit/exceptional admissions registration and processingConduct/coordinate in-detail tours of the LSC campus and advertise programs, unique classrooms, resources, and departmentsWhile conducting school visits, collaborate/assist high school staff in registering dual credit/exceptional admissions students and providing accurate information about programs and resources; interpret college exam placement scores to determine qualification into the dual credit program; run Below "C" report and inform students about their eligibility in the programResponsible for other reasonable, related duties as assigned


Eligible to be a Designated School Official per USCIS guidelinesMust have excellent written, computer, and verbal communication skillsStrong attention to detailAbility to use software productsAbility to work on multiple projectsAbility to document expenses


The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.


Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipmentInterface with internal and external contacts as needed to carry out the functions of the positionWork is performed in a climate-controlled office with minimal exposure to safety hazards


High School Diploma or GED and at least 3 year of experience, or an equivalent combination of education and experience


Lone Star College provides a hiring salary range for all posted full-time non-faculty positions. Where your salary offer would fall in that range is determined by your related experience and education. Should you receive an offer of employment from Lone Star College, the resume submitted in the application process will be utilized to calculate your salary offer. The information outlined below will provide the Office of Human Resources everything needed to determine an accurate starting salary.

Your resume should provide a complete picture of your work experience. The resume should include the following information for each position listed:

  1. Length of time (specific months and years) of employment
  2. If the position was full time or part time
  3. If the position was paid or unpaid
  4. Unofficial transcript for highest earned degree

Additionally, any certifications listed as required or preferred in the Lone Star College job description should be included in the resume submitted.

Benefits Marketing Statement

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

Special Instructions Go to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.

If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts.

You must limit your file name for any attachment to 40 characters or less.

How to Apply


We will not accept application material received via fax, email, mail, or hand delivered.

Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

More information on the E-Verify program is available at www.dhs.gov/E-Verify.

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.




Diversity Profile: University


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Job No:
Posted: 9/10/2020
Application Due: 9/29/2020
Work Type: