Periodontics Department and Academic Manager - Penn Dental Medicine

Job description

Job location: Dental School-Evans Building

Employment Type: Full-time
Posted data: 2020-09-09
Req: JR00022813
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Periodontics Department and Academic Manager - Penn Dental Medicine

Job Profile Title

Manager B

Job Description Summary

As Periodontics Department and Academic Manager, independently manage coordination of faculty onboarding and administration which includes part-time, full-time and associated statuses. Serve as Periodontics departmental liaison with faculty, staff, students, and other University of Pennsylvania office personnel as well as external clientele. Schedule meetings and events and participate in meetings as required. Prepare correspondence, reports, etc. for Department Chair and Program Director. Manage complex calendar management and scheduling of Postdoctoral Program Director and Chair. Oversee departmental financial activities including purchasing, reimbursement, memberships, monitoring expenses, processing and follow-up of payment. Prepare appropriate paperwork and scheduling for all faculty actions including appointments, reappointments, promotions, and departmental staffing searches.

Job Description

Act as administrative point of contact for nationwide Departmental Chair Search. Process H-1B & J-1 Visa Applications for international faculty and visiting scholars. Coordinate and schedule interviews with postdoctoral program applicants. Provide follow up correspondence for all postdoctoral program applicants. Manage interviews and participate in applicant selection process. Coordinate and organize orientation for incoming postdoctoral students, fellows and scholars. Manage Periodontics Externship Program. Prepare, distribute and process student and faculty evaluations on a bi-annual basis. Maintain tracking of resident didactic progress. Prepare bi-annual program progress reports and letters for residents. Prepare transfer letters, letters of good standing, and letters of completion for postdoctoral residents. Track progress of residents on academic probationary; schedule meetings between residents and probationary committee, prepare reports and schedule review meetings. Maintain academic calendar for postdoctoral program. Provide curriculum information. Schedule postdoctoral guest lectures. Schedule lunch & learns, hands-on, and specialty trainings for postgrad residents. Coordinate and manage AAP in-service and oral Board Exam. Independently plan logistics for Tri-School Symposium and Periodontics Graduation annually. Perform additional duties as assigned. Processing Concur reimbursements, assisting with travel arrangements, scheduling meetings on behalf full time faculty, maintain schedules for full time faculty. Assist Managers and administrative staff with responding to telephone, email, and walk-in inquiries, scheduling room reservations, distributing mail, assisting with event planning and with events themselves for graduation, orientation, and applicant interviews.


Bachelor's Degree with 3-5 years of related experience or equivalent combination of education and experience is required. Previous budgeting and forecasting experience. Ability to multi-task. Strong accounting skills and knowledge of Penn's financial systems a plus.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Dental Medicine

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 9/10/2020
Application Due: 12/9/2020
Work Type: