Posting Details

Posting NumberSRGV4623Working TitleGRADUATE MEDICAL EDUCATION RESIDENCY PROGRAM COORDINATORNumber of Vacancies1LocationHarlingen, TexasDepartmentSchool of Medicine / Graduate Medical EducationFTE1.0FLSAExemptScope of Job

Responsible for the day-to-day administration of the ACGME residency/fellowship training program. Assist the Program Director (PD) in developing and maintaining the educational quality of the Psychiatry training program and ensuring compliance with ACGME accreditation standards and other regulatory requirements. Function as a liaison between the PD, residents/fellows, faculty, GME Office, participating sites, and other departments. PCs should be knowledgeable about compliance and regulatory requirements at the various training sites in which their residents/fellows rotate.

Description of Duties

•Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements.
•Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
•Coordinates creation, dissemination and monitoring of annual rotation, clinic and call schedules; updates schedules periodically to maintain accuracy
•Coordinates creation, dissemination and monitoring of resident/fellow, faculty, and program evaluations.
•Coordinates accreditation activities – ACGME Site Visits.
•Manages duty hour reports and supports reporting compliance.
•Assists in supporting compliance to GME policies and procedures and related departmental policies.
•Coordinates the resident/fellow recruitment and selection process.
•Assists the PD and faculty in planning, developing, and implementing residency/fellowship program quality improvement activities.
•Enters and maintains Information in WebADS (Annual ADS Update).
•Monitors ACGME Case Logs (if applicable) for completion.
•Notifies residents to complete and monitor ACGME Resident & Faculty Surveys for completion.
•May perform AAMC GME Track / FREIDA updates.
•May set-up and/or download ERAS applications.
•Manages annual residency recruiting activities for assigned population.
•Prepares information for ranking meeting(s).
•Notifies GME office and confirms/changes quotas, enters rank order list for NRMP.
•May coordinate the planning and preparation of the annual Graduation event under the supervision of Program Director.
•Monitors compliance of GME Exit Survey completion.
•Submits list of Certificates of Completion to GME Office.
•Ensures appropriate board eligibility or certification for specialty or subspecialty as stipulated in ACGME Program Requirements.
•Coordinates the gathering of all data forms, final evaluations, procedure logs, pagers, badges and final program letter of completion for graduating residents training files.
•Forwards future address to GME Office for PeopleSoft record.
•Completes training verification processes for past graduates.
•Performs other duties as assigned.

Supervision Received

General supervision from Residency Program Director and GME Senior Residency Program Coordinator.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Bachelor’s Degree in Education, Healthcare Administration or related field from an accredited University.



Required Experience

Three (3) years of related experience.

Preferred Experience

Experience obtained in Health Care related field.


Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required.


Exceptional planning and organizational skills.

Physical CapabilitiesEmployment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date09/01/2020Grant Funded PositionYesIf Yes, Provide Grant Expiration Date08/31/2021EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the civil rights act of 1964, the title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non discrimination in it’s education programs and activities, including employment.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

*Date of Birth

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

Quick Link Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UTRGV employee?
    • Yes
    • No
  2. * Are you now, or previously, employed by The University of Texas System or any of its institutions?
    • Yes - I currently am employed by the UT System or its institutions
    • Yes - I have previously been employed by the UT System or its institutions
    • No - I have never been employed by the UT System or its institutions
  3. * Please select your highest level of completed education.
    • 6th grade education
    • 10th grade education
    • High School Diploma or GED
    • Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
    • Bachelors Degree from an accredited university
    • Masters Degree from an accredited university
    • Ph. D. or other terminal degree from an accredited university
    • None of the above
  4. * Please provide the field of study for your education:

    (Open Ended Question)

  5. * Please indicate the number of years of full time work experience you have directly related to the position in which you are applying for:
    • Less than 1 year
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years
    • 8 years
    • 9 years
    • 10 years
    • Over 10 years
  6. * Do you meet the minimum requirements for this position?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume
  2. Unofficial Transcripts
Optional Documents
  1. Cover Letter/Letter of Application
  2. Teaching Philosophy
  3. Writing / Publication Sample
  4. Curriculum Vitae
  5. Reference Letter 1
  6. Reference Letter 2
  7. Reference Letter 3
  8. Multi Media
  9. Certifications and Licenses
  10. Training Certificates
  11. Other Document
  12. List of 3 References
  13. Evidence of Teaching Effectiveness
  14. Unofficial Transcripts 2
  15. Unofficial Transcripts 3
  16. Letter of Interest
  17. Unofficial Graduate Transcripts
  18. Additional Document

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