Office Assistant II

Job description

Posting Details

Posting NumberS140844Position TitleOffice Assistant IIDepartmentFinancial Aid/Veterans OfficeDivisionStudent DevelopmentLocationClassificationClericalFLSA ClassificationNon-ExemptUnion/Non UnionNon UnionFull Time / Part Time? Part TimeSalary Range - Minimum$16.23 per hourHours per week20Temporary? NoPosting Date09/08/2020Closing Date09/17/2020Open Until FilledNoSpecial Instructions to Applicants

For full consideration, unofficial transcripts for the required degree (if applicable) must be attached and submitted at the time of application.

All offers of employment are contingent upon the following:


  • Post-offer, satisfactory results of pre-employment background check

  • Post-offer, satisfactory results of pre-employment Drug Screening for employees that are new to the College

  • Post-offer, satisfactory results of pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Application Procedures: “Apply to this Job at employment.jjc.edu”

Joliet Junior College provides equal employment opportunities to all employees and applicants for employment without regards to race, color, ancestry, national origin, gender, gender identity, marital status, sexual orientation, disability, religion, age, results of genetic testing, or service in the military. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email [email protected] or call (815) 280-6725.

Advertising Summary

Founded in 1901 as the nation’s first public community college, JJC’s dedication to student learning, community prosperity, and personal growth has influenced generations of students and community partners. Our six campuses and extension centers ensure accessibility and empower 30,000 students annually to improve their lives through the power of education.

Our commitment to our mission drives the change and innovation necessary to meet the evolving needs of our students, employees, and community. Our continued success is drawn from talented, diverse, and committed employees whose knowledge and passion for education create a thriving culture both in and out of the classroom.

JJC supports an inclusive and collaborative environment where everyone can learn, grow, and perform at their best. We invite you to apply your skills and experience in a way that supports excellence and rewards your contributions. Join our family and make JJC your first choice!

The college supports this commitment by providing full-time employees with a comprehensive benefits package for our full-time employees including:

Blue Cross Blue Shield of Illinois (employee & family)


  • Medical

  • Dental

  • Vision

Flexible Spending Account

403(b) and 457(b) option for pre-tax retirement savings
Joliet Junior College Tuition Assistance (employee & family)
Long Term Disability

Life Insurance & a comprehensive leave plan including:


  • Federal holidays

  • Vacation

  • Personal

  • Sick
Link to Human Resources website

http://www.jjc.edu/about-jjc/college-leadership/administration/human-resources

Job Details

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Application Procedures: “Apply to this Job at employment.jjc.edu”

  • Satisfactory results of a background check

  • Post-offer, pre-employment Drug Screening for employees that are new to the College

  • Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires
  • Position Summary

    POSITION SUMMARY
    This position serves as the initial contact for students and parents providing general interpretation, advising and resolution of problems with their financial aid eligibility. Position will be cross trained and may work within the Financial Aid Office and/or Veterans Resource Center, based upon the needs of the office

    ESSENTIAL JOB DUTIES ANDKEY RESPONSIBILITIES
    1.Provide information to students, parents, and staff concerning all aspects of financial aid/veterans via telephone, e-mail, fax and in person.
    2.Schedule appointments for financial aid/Veterans staff.
    3.Determine what documentation is required from the student, verify student files are complete, and insure that all documents are tracked into Ellucian Colleague.
    4.Scan all documents that are submitted to the Financial Aid/Veterans Office into the ImageNow Software.
    5.Monitor and maintain inventory of all FA/Veterans forms
    6.Perform other related duties as assigned.

    Minimum Qualifications

    MINIMUM QUALIFICATIONS
    1.High School diploma or equivalent.
    2.Two (2) years of general office experience.
    3.Effective verbal and written communication skills, and ability and willingness to work cooperatively with a diverse population.
    4.Basic computer skills with working knowledge of Microsoft Office Word, Excel, and Outlook.
    5.Excellent customer service skills.
    6.Ability to function as an effective team member and support and adapt to change.
    7.Must not have any student loan in default.

    Preferred Qualifications

    PREFERRED QUALIFICATIONS
    1.Experience working in a higher education setting.
    2.Experience working in a Financial Aid Office.
    3.Knowledge of Colleague application.
    4.Ability to speak Spanish fluently.

    Physical Demands

    PHYSICAL DEMANDS
    1.Normal office physical demands.

    Working Conditions

    WORKING CONDITIONS
    1.Duties are performed indoors in the usual office environment.

    Compliance Announcement

    ANNUAL CLERY SAFETY REPORT (ASR) NOTICE FIRE SAFETY REPORT (FSA) and MISSING PERSON POLICY (MPP) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING


    Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report (FSR) and the Missing Person Policy (MPP) for students residing in “on campus” student housing is available at the JJC Police Department website : https://jjc.edu/about-jjc/police-and-safety


    If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.


    This information is required by law and is made available by the Joliet Junior College Police Department.

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. Do you have a High School diploma or equivalent?
      • Yes
      • No
    2. Do you have at least two (2) years of general office experience?
      • Yes
      • No
    3. Do you have effective verbal and written communication skills, and ability and willingness to work cooperatively with a diverse population?
      • Yes
      • No
    4. Do you have basic computer skills with working knowledge of Microsoft Office Word, Excel, and Outlook?
      • Yes
      • No
    5. Do you have excellent customer service skills?
      • Yes
      • No
    6. Do you have the ability to function as an effective team member and support and adapt to change?
      • Yes
      • No
    7. Do you have a student loan in default?
      • Yes
      • No
    8. Do you have experience working in a higher education setting?
      • Yes
      • No
    9. Do you have experience working in a Financial Aid Office?
      • Yes
      • No
    10. Do you have knowledge of the Colleague application?
      • Yes
      • No
    11. Do you have the ability to speak Spanish fluently?
      • Yes
      • No
    Applicant DocumentsRequired Documents
    1. Resume
    2. Cover Letter
    3. Unofficial Transcripts
    Optional Documents
    1. Other Document

     

     

     

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    Job No:
    Posted: 9/9/2020
    Application Due: 9/18/2020
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