Program Coordinator for Fraternity and Sorority Advising and Community Development

Job description

Job Category:

Support Staff

Position Title:

Program Coordinator for Fraternity and Sorority Advising and Community Development

Full Time/Part Time:

Full Time


Dean of the College


Center for Leadership & Student Involvement

Department Statement:

Colgate University, among the top liberal arts colleges in the country, seeks an energetic, motivated, Program Coordinator for Fraternity and Sorority Advising and Community Development, to serve as a trusted resource for students on campus.
It is an exciting time for the University as Colgate enters its third century. President Brian W. Casey is leading the campus through a comprehensive Third-Century Plan to raise the institution’s profile as a distinctive and strong undergraduate liberal arts institution to even-higher levels of achievement.
Having celebrated its Bicentennial in the academic year 2018–2019 and forging into its third century, Colgate has distinguished itself as one of the finest residential universities and has sought a special purpose among institutions of higher learning.
Fraternity and Sorority Advising at Colgate seeks to enhance the student experience, mold thoughtful and engaged adults, and provide lifelong affinity to the institution and connection with classmates.
Our goals include intellectual development; citizenship, leadership, and service; diversity, access, and inclusion; personal growth, health, and wellness; accountability; and lifelong connections.


Advising and Leadership Development

Advise and support the recognized five fraternities, three sororities, and other student organizations as needed.

Work with the councils and chapter presidents to develop, market, and facilitate educational programs for council officers, chapter leadership, and general members. This may include leadership transitions, new officer training, and speakers that address topics considered priorities by council leadership and Office of Fraternity and Sorority Advising staff.

Provide mentorship and coaching to support student skill development in areas including goalsetting, budget management, cultural competency, problem-solving, and managing interpersonal relationships.

Coordinate annual FSL Awards. Identify areas of award recognition, train students on the application process, coordinate judging and award distribution.

Maintain a comprehensive calendar of fraternity and sorority events and meetings throughout the year.

Maintain accurate records of chapter officers, members, and advisors; as well as records of scholarship, community service, social events, and other pertinent statistics.

Develop, in cooperation with governing councils, the implementation and coordination of an annual accreditation program for recognized chapters.

Collaborate with Director of Fraternity and Sorority Advising to build leadership experiences and curriculum for organizations and community as a whole.

Program and Event Management

Provide event management and support for council and organization events including philanthropy events, social events, and community events.

Develop and sustain positive working relationships with advisors, alumni, campus partners and other stakeholders through regular communication.

Support the Center for Leadership and Student Involvement and Dean of the College division by participating in annual large-scale programs such as Orientation, Homecoming Weekend, Spring Party Weekend, Graduation, and Reunion Weekend.

Consult with faculty, staff, alumni, parents, and national councils on issues related to fraternities and sororities.

Collaborate with other campus departments by serving on university committees and/or by partnering on co-curricular programs that support community-building, wellness, and student success.

May serve as primary event staff person and oversees coordination of all logistics with Facility Services, Campus Safety, etc.

Develops familiarity and understanding of physical designs of each fraternity and sorority house where programs are executed.

Marketing and Branding

Create and maintain the marketing and branding plan for the Office of Fraternity and Sorority Advising to promote the fraternity and sorority life experience.

Create and maintain the Fraternity and Sorority Advising web page, social media accounts, and year-round positive PR campaigns.

Facilitate brand integration to ensure marketing materials are in line with institutional priorities and maintained consistently throughout the organization.

Assessment and Finance

Support the councils to identify organization priorities and aid in the management of their budgets and finances.
Institute strategic measures to ensure financial responsibility is accomplished among the organizations.

Coordinate assessments to measure the effectiveness of initiatives and programs.
Support collection of data and develop and implement program assessment plan to evaluate fraternity and sorority advising student learning outcomes and student satisfaction.

Additional Responsibilities

Process financial payments and reports for all assigned areas of fiduciary responsibility.
Prepare reports and provide research as assigned.

Participate in department-wide planning of programs and initiatives and collaborate with others to ensure high quality events and services to students.

Support the work of Fraternity and Sorority Advising through committees, task forces, and special assignments.

Work in concert with other staff to ensure a high level of quality service to students, staff, and guests.

Write reports, provide research and complete projects as assigned by the Director.

Other duties as assigned.

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.


Student Group Advising


Demonstrated expertise in student affairs and ability to influence students in making good decisions and working with groups and individuals. Demonstrated ability to develop and work within student leadership structure. Demonstrated expertise in designing and implementing student leadership opportunities for student leaders. Skills to train both students and staff in effective practices.


Event Management


Demonstrated ability to plan, manage, coordinate or oversee events requiring a high level of coordination and collaboration. Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors. Demonstrated ability to effectively produce and manage RSVP lists and special requests of participants. Demonstrated ability to communicate all aspects of planning events. Demonstrated ability to quickly, efficiently and inexpensively alter plans.


Program Management


Demonstrated expertise in program design, implementation, and assessment consistent with broader organizational guidelines and within the context of a small, private, residential, rural liberal arts college. Expertise with data and systems sufficient to identify key data tracking needs, identify quantitative trends and develop data-driven solutions. Connects intended program priorities, outcomes, and goals to divisional and institutional priorities, outcomes and goals.




Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the collection/maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.


Fraternity and Sorority Advising


Demonstrated understanding of national guidelines and effective practices with fraternity and sorority advising. Demonstrated knowledge with current and emerging issues related Greek Advising sufficient to engage and communicate with community members. Understanding of NIC rules and risk management policies.


Student Leadership Development


Demonstrated knowledge of leadership development within the context of a small, private, residential, rural liberal arts college. Demonstrated ability to train students to become ethical, articulate, and effective leaders through communication, budget management, delegation, and coordination of event and group logistics. Demonstrated expertise in student advising and ability to influence students in making good decisions and working with groups and individuals. Demonstrated ability to develop and work within student leadership structure. Demonstrated expertise in designing and implementing student leadership opportunities for student leaders. Skills to train both students and staff in effective practices.




Demonstrated statements of intended learning outcomes about what students should know, understand and be able to do with this knowledge. Demonstrated knowledge of selecting measures to assess if intended outcomes are being achieved. Demonstrated ability to create experiences to help them achieve the learning outcomes. Demonstrated ability to use the results to improve the student experience.


Diversity, Equity and Inclusion


Demonstrated commitment to proactively engage, understand and draw on a variety of perspectives. Demonstrated ability to assess and design university processes to be reflective and representative of all students. Demonstrated ability to create environments that are welcoming and accessible. Demonstrate knowledge of inequalities and ability to make institutional changes to address these concerns.


Personal Accountability for Results


Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.


Effective Communication


Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.


Problem Solving and Decision Making


Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.


Change Management


Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.


Leadership and Teamwork


Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.


Creativity and Innovation


Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.


Diversity and Inclusion


Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.




Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.

Professional Experience/ Qualifications:

Experience in advising undergraduate students;

Experience working with culturally, ethnically, socio-economically diverse populations required;

Demonstrated knowledge of issues and challenges facing undergraduate students in general and members of fraternities and sororities in particular including housing concerns, student conduct, diversity and inclusion, alcohol education, sexual assault prevention, and harm reduction/risk management;

Demonstrated success in developing managing programs and services that promote student success and support;

Demonstrated understanding and success in applying principles of fiscal responsibility and ethical behavior in the workplace, including a commitment to confidentiality;

Demonstrated skills in project management, including data gathering and analysis, presentation skills, strategic project planning and project implementation;

Team-oriented with excellent interpersonal and intercultural skills, and ability to effectively communicate;

Demonstrated ability to work collaboratively with all levels of staff, campus faculty, alumni, and other stakeholders in support of the fraternity and sorority community;

Experience managing and promoting events, initiatives, and programs through social media outlets and other online platforms.

Preferred Qualifications:

Affiliation in a Fraternity or Sorority preferred;

At least one year of experience working with fraternities and sororities from various councils preferred.


Bachelor’s degree required, Master’s degree preferred and/or a combination of a Bachelor’s degree and professional experience will be accepted.

Physical Requirements:

Ability to work evenings and weekends to support events and programming.

Ability to travel and/or drive with student organizations attending events and conferences

A current, valid driver’s license, in accordance with the University’s Driver Safety and Motor Vehicle Use Policy, may be required for certain work opportunities.

Requisition Number:




Job Open Date:


Open Until Filled:


EEO Statement:

It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act:

The Campus Safety Department will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at [email protected]. You may also access the report from the Campus Safety web page at:




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Job No:
Posted: 9/9/2020
Application Due: 12/15/2020
Work Type: Full Time