Administrative Assistant

Job description

Job Title:       Administrative Assistant, Career Center                     

Reports To:    Director of the Career Center

Status:            Non-Exempt, Hourly  


Primary Duties and Responsibilities

Greet and assist all persons who enter or call the Career Center.Perform general office duties.Maintain all Career Center bulletin boards with current information. Update student records in job database.Provide information on part-time jobs for current students by recording job opportunities from local employers and recruiters.Compile statistics for Career Center annual report.Update Career Center marketing on Instagram, Facebook, posters, etc.Assist with annual Teacher Recruitment Fair and Graduate School Fair.Generate employer and student evaluations after each term.Maintain the contact lists for the employment and recruitment fairs.  Process fair registrations and deposit payments in Finance Office.  Follow up with employers regarding unpaid registrations. Generate work orders for fairs, set up logistics and suggest floor plan layouts.Assist with special events hosted by the Career Center as needed, including making room reservations, generating work orders, ordering food and setting up refreshments for meetings and events.Organize the files and maintain the p: driveMaintain office supplies and equipment.Delegate office support duties to, and supervise, work/study students; process students’ timesheets through ADP.Other duties, as assigned. 


High School/Equiv.  Some College preferred.Proficiency in MS Office Suite, Purple Briefcase, Jenzabar, Astra, email and Internet navigation tools, etc.) preferred.Must be able to maintain a pleasant demeanor when dealing with students, staff and employers.Familiarity with social media.Computer skills to manage Career Center software. 




Diversity Profile: University



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Job No:
Posted: 9/9/2020
Application Due: 9/18/2020
Work Type: