Grants Coordinator

Job description

Position Description

The Grants Coordinator is a key part of the Grants, Research & College Effectiveness Team, providing grant writing and grant award management services. The position requires strong collaboration and communication with internal and external partners to match College needs with funding opportunities, to portray NTC in an accurate and compelling way, and to ensure grant awards are in compliance with regulatory, funding agency, and NTC policy requirements. Responsibilities include identifying opportunities, developing and submitting proposals, and implementing and monitoring awards and reporting progress.

This position is a full-time (40 hours/week, 52 week) position and is accountable to the Dean of Grants, Research & College Effectiveness. As a member of Leadership, this person will portray a broad perspective, which supports the college mission, vision, and goals while fostering and creating an environment, which strives to project, and meet customer needs. A Leader will support a shared leadership culture, through participation in and facilitation of teams. This person is accountable for developing and implementing the means to accomplish the College's goals.

Duties & Responsibilities

    Identify prospective federal, state, and other public and private grant opportunities.Maintain College grant concept process to gain appropriate approval to pursue and submit proposals and applications.Write high-quality grant proposals; coordinate grant application team, collaborating with internal and external partners; lead development of project narrative, budget, objectives, activities, and evaluation; and ensure final application meets NTC high quality expectations.Coordinate award announcement; co-facilitate grant project kick-off meetings; assist with budget set up; and work with internal partners to ensure full and timely implementation.Conduct monitoring meetings; ensure compliance of all budget spending, marketing, and activities; request revisions; provide progress updates; develop and submit required reports.Serve as liaison between NTC, granting agencies, and internal and external partners; develop and maintain positive and proactive relationships partners. Provide support for faculty, staff and administrators in grant preparation, budgets, grant management, and reporting. Develop and maintain databases and systems for recording and tracking grant proposals, awards, and related statistical information; create and distribute standard and special reports, summaries, and analyses.Represent the College in external and internal community meetings.Support federal and state audits of government-funded grants and contract agreements.Maintain currency of knowledge of grant funding policies, regulations, and procedures.Other duties as assigned.


    Bachelor’s degree in communications, business, or project management or related field. Exceptional technical writing skills.Excellent oral communication skills, ability to facilitate group discussions, and ability to foster collaborations.Experience in data gathering and analysis, working with databases, spreadsheets, and word processing. Ability to successfully execute multiple, simultaneous projects on time with quality results.Ability to thrive in fast-paced environment and work collaboratively with others.Intellectual curiosity and ability to learn quickly, ask thoughtful questions, and synthesize information.
  • Preferred:
  • Three years of professional experience in grant writing and grant management with a successful award record. An understanding of regulatory, technical and financial requirements for grants.Familiarity with Wisconsin Technical College grants.Experience/expertise in performance-based management theory, compression planning, root cause analysis, fishbone diagrams, affinity diagrams, etc.
Physical Demands

Working Activity:
6 to 8 hours: Grasping, performing repetitive movements, sitting, working indoors
4 to 5 hours: None
1 to 3 hours: Bending
Less than 1 hour: Balancing, climbing, crawling, driving, kneeling, pulling, pushing, reaching, standing, twisting, walking, working at heights, working in temperature extremes, working outdoors

Lifting and Carrying:
Less than 10 pounds: 1-10 repetition (s) per hour
10 to 20 pounds: Less than 1 repetition per hour
20-50 pounds: Less than 1 repetition per hour
50-100 pounds: Less than 1 repetition per hour
More than 100 pounds with help: Less than 1 repetition per hour

Additional Physical Requirements:
Vision: Adequate with aid to read instructions, labels, documents, computer screens, and differentiate between colors.
Hearing: Adequate with aid to understand oral requests, telephone conversation, and PA systems.

Required Employee Program Safety Training:
Emergency procedures and ergonomics (office/workplace).




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Job No:
Posted: 9/9/2020
Application Due: 9/27/2020
Work Type: