Program Coordinator II

Job description



HR EMPLOYMENT/CAREERS
Posting Close Date: 11:59 PM on 09/29/2020

Starting Salary: $5,434.73 (per month) plus benefits; Salary Grade: C1-52

Full Salary Range: $5,434.73 - $7,302.33 (per month)

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

Foothill - De Anza Community College District Mission Statement:

The mission of the Foothill-De Anza Community College District is student success. We are driven by an equity agenda and guided by core values of excellence, inclusion, and sustainability. Every member of our district contributes to a dynamic learning environment that fosters student engagement, equal opportunity, and innovation in meeting the various educational and career goals of our diverse students. We are committed to providing an accessible, quality undergraduate education dedicated to developing a broadly educated and socially responsible community that supports an equitable and just future for California.

Foothill College Mission Statement:
Believing a well-educated population is essential to sustaining and enhancing a democratic society, Foothill College offers programs and services that empower students to achieve their goals as members of the workforce, as future students, and as global citizens. We work to obtain equity in achievement of student outcomes for all California student populations, and are guided by our core values of honesty, integrity, trust, openness, transparency, forgiveness, and sustainability. Foothill College offers associate degrees and certificates in multiple disciplines, and a baccalaureate degree in dental hygiene.

JOB SUMMARY

The Office of Finance & Administrative Services is responsible for Budget and Personnel, College Operations, Emergency Preparedness, Bond Measures, Sustainability, and several programs. Reporting to the Vice President of Finance & Administrative Services, this position oversees and coordinates the day-to-day operation of the Finance and Administrative Services office and assigned programs, including the Foothill Promise, federal CARES Act, Institutional Effectiveness Partnership Initiative (IEPI), and Early College Promise. Additionally, the position develops, coordinates, and administers related institution-wide procedures/policies, and serves as liaison between program personnel, administrators, faculty, staff, and students; The position works with divisions deans and program directors in creating mutual agreements and in the joint oversight and coordination of programs, as applicable. The position reviews and monitors budgets, including assisting with the preparation of information and documents for budget development, tracking budget expenditures, reconciling reports, and preparing budget summary reports; interprets both state and district regulations, policies and procedures; assists in final preparation of budget request reports; prescreens MOUs, ICAs, Grant proposals, purchase requisitions, Direct Pay Requests, HR/Personnel paperwork and all other documents prior to Vice President and/or Vice President review; responsible for information on webpages under the purview of the Office of Finance and Administrative Services, such as applicable to Shared Governance Councils/Committees, emergency preparedness, staff directory, and budget information. The position provides a broad range of confidential, professional, and complex program support and office coordination for the Vice President and Associate Vice President.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:

Depending upon assignment, duties may include, but are not limited to, the following:

  • Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding an assigned program; implement program policies and directives according to District, federal or State guidelines.
  • Provide work direction and guidance to others assigned to the program; assign work to other classified personnel, students, volunteers and others; provide input to performance evaluations.
  • Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.
  • Assure program expenditures are within allocated budgets; monitor budgets; propose budget changes and participate in project budget applications as necessary.
  • Establish appropriate linkages to special populations or community groups served; promote program through participation in advocacy groups, associations and other local, regional or national organizations.
  • Provide regular reports to management and federal/State agencies as requested; participate on program reviews; assure program compliance with federal or State program guidelines.
  • Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.
  • Develop, coordinate, promote and oversee a broad range of programs.
  • Develop workshop materials, promotional materials and other program documentation.
  • Operate a computer and other office equipment as assigned.
  • Design, develop and present workshops for students and with varied learning styles and cultural backgrounds.
  • Assist in curriculum planning and development; provide input to faculty and staff regarding program offerings.
  • Serve as program administrator in the absence of program supervisors.
  • Perform related duties as assigned.

  • EMPLOYMENT STANDARDS:

    Knowledge of:
  • Planning and coordinating the day-to-day activities of assigned program.
  • Policies, objectives and goals of assigned program.
  • Development and presentation of programs and workshops.
  • Applicable laws, codes, regulations, policies and procedures related to assigned program.
  • Budget monitoring and control.
  • Oral and written communication skills.
  • Principles of training and providing work direction to others.
  • Interpersonal skills using tact, patience and courtesy.
  • Operation of a computer and assigned software.

  • Ability to:
  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Provide overall direction and guidance to the day-to-day operations, problem solving and decision-making regarding an assigned program.
  • Implement program policies and guidelines.
  • Provide for program reporting and accountability.
  • Prepare comprehensive program reports and reviews.
  • Provide work direction and guidance to other program personnel.
  • Monitor program budgets.
  • Interpret, apply and explain rules, regulations, policies and procedures.
  • Establish and maintain cooperative and effective working relationships with others.
  • Operate a computer and assigned office equipment.
  • Analyze situations accurately and adopt an effective course of action.
  • Meet schedules and time lines.
  • Work independently with little direction.
  • Plan and organize work.
  • Remain current regarding trends in assigned field.

  • MINIMUM QUALIFICATIONS:
  • Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  • Any combination equivalent to a Bachelor's degree in a related field AND two (2) years related work experience.

  • WORKING CONDITIONS:

    Environment:
  • Office environment.

  • Physical Abilities:
  • Hearing and speaking to exchange information in person and on the telephone and make presentations.
  • Dexterity of hands and fingers to operate computer keyboard.
  • Vision to read various materials.
  • Standing for extended periods of time.
  • Reaching overhead, above the shoulders and horizontally.
  • Bending at the waist, kneeling or crouching.
  • Lifting, carrying, pushing or pulling objects up to 20 lbs.

  • APPLICATION PACKET:
  • A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  • A cover letter addressing your qualifications for the position.
  • A current resume of all work experience, formal education and training.

  • If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

    Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date.

    CONDITIONS OF EMPLOYMENT:

    Position: Full-Time, Permanent, 12-months per year

    Starting date: As soon as possible upon completion of the search process.

    Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

    Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

    For more information about our application process contact:

    Employment Services

    Foothill-De Anza Community College District

    12345 El Monte Road

    Los Altos Hills, California 94022

    Email: [email protected]

    http://hr.fhda.edu/



    To apply, visit https://fhda.csod.com/ux/ats/careersite/4/home/requisition/107?c=fhda





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    Job No:
    Posted: 9/9/2020
    Application Due: 11/8/2020
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