Job description

Posting Details

Vacancy TypeSHRAIs Internal Transfer OnlyNoTime Limited?NoTime-Limited Appointment LengthTitleParalegalBand LevelAdvancedWorking TitleParalegalSalary Range$33,078 - $73,806Anticipated Hiring Range$50,000 - $60,000Salary Grade Equivalency71Position Number00044786Work ScheduleMonday-Friday; 8:00 am-5:00 pmDoes the regular and recurring schedule of this position result in the employee working more than ½ of their hours between 4 pm and 8 am? (Meal periods do not count).NoFull Time Equivalent (FTE)1.0Department270101 - Office of General CounselDepartmentOffice of General CounselJob City & StateRaleigh, North CarolinaPrimary Function of Organizational Unit

The NC State Office of General Counsel (OGC) provides, manages and coordinates all legal services for the university in a collegial, responsive and professional manner. OGC provides legal and risk management advice on a wide variety of matters to the Board of Trustees, the Chancellor, senior officers, other university administrators, and faculty and staff who are acting on behalf of the university. These matters include, but are not limited to, employment, student affairs, athletics, public records, real property, sponsored programs, intellectual property, transactional matters and civil rights. This is an extremely fast-paced, demanding environment that requires technical skills, sensitivity to the important political dimensions and a high degree of confidentiality, intelligence and good judgment.

Essential Job Duties

Reflecting the wide variety of functions performed by the Office of General Counsel and the dynamic nature of the university environment, the duties of this position involve both traditional paralegal activities and non-traditional, creative and technical activities. The successful candidate will be able to perform both types of activities at a high level.

Consistent with the standards articulated by the American Bar Association and the requirements of the North Carolina State Bar concerning paralegals, this position will perform traditional paralegal duties including, but not limited to:

  • Coordinating litigation efforts and activities (discovery, depositions, legal briefs, etc.) with the office of the North Carolina Attorney General
  • Proofreading, drafting, and finalizing various correspondence, legal documents, and reports
  • Assisting with mass document production that involves analyzing, cataloging, and copying correspondence, policies, and other exhibit items
  • Handling bankruptcy and collection matters
  • Researching legal issues; and performing computer assisted legal research
  • Assisting in-house counsel with compilation of materials and response to administrative complaints filed with government agencies (e.g., EEOC, OCR, OAH-CRD, DOL)
  • Conducting routine and specific legal and factual information research and data compilation, as directed by attorneys
  • Performing preliminary document review of contracts and settlement agreements
  • Researching public records online and via communication with state and local officials
  • Maintaining the confidentiality of office records and communication
  • Assisting with transactions, including preparing and maintaining documents and files
  • Assisting the University Records Officer with compiling and preparing responses to public records requests

Equally important, this position will perform non-traditional, creative, and technical activities in support of the outreach activities of the Office of General Counsel. These duties may include, but are not limited to:

  • Preparing presentations, slideshows, newsletters, and other educational materials in connection with seminars and training sessions;
  • Designing, creating, and editing websites and other online resources, portals, and tools for use and reference by the campus community; and a variety of other projects as assigned.

The paralegal position reports to the Vice Chancellor and General Counsel.

Other Work/Responsibilities

Other responsibilities include, but are not limited to the following:

  • Proof, draft, and finalize various correspondence, legal documents, and reports.
  • Assist with mass document production that involves analyzing, cataloging, and copying correspondence, policies, and other exhibit items.
  • Provide support to the University Compliance Steering Committee, Compliance Officials Working Group and Professional Sports Counseling Panel.
  • Perform other duties as assigned by the supervisor.
Minimum Experience/Education

Completion of an accredited paralegal program; or an equivalent combination of training and experience.

Departmental Required Skills
  • Experience or strong interest in graphic design.
  • Must be able to work efficiently in a high-pressure and deadline environment.
  • Knowledge of presentation software programs such as Prezi.
  • Experience using document management systems, such as Worldox.
  • Knowledge of United States Bankruptcy procedures for Chapters 7, 11, and 13.
  • Knowledge or experience using the Wake County Electronic Filing System.
  • Proficiency with PACER (or similar software).
  • Strong knowledge of Federal, State and Local Rules of Court, the Federal and State Rules of Civil Procedure, the North Carolina General Statutes and North Carolina Administrative Code.
Preferred Experience, Skills, Training/Education
  • Ability to read, interpret and consistently apply laws, policies, procedures and guidelines.
  • Excellent computer knowledge and intermediate skill level with Microsoft Office Suite and Adobe Acrobat Professional.
  • Exceptionally well organized, resourceful, detail oriented and pay extremely close attention to detail.
  • Excellent interpersonal skills, in person and over the telephone.
  • Excellent written and verbal communication skills.
  • Professional work habits and office demeanor.
  • Must exhibit excellent work habits.
  • Demonstrated critical thinking, proficiency in problem-solving, sound judgment, and decision making skills.
  • Graduation from an accredited school of paralegal training and professional paralegal experience, preferably with a law firm or an equivalent combination of education and experience is strongly preferred.
  • Notary preferred.
Required License or Certification

Paralegal certification from the North Carolina State Bar, NALA, or NFPA; or equivalent license or degree.

Completion of an accredited paralegal program.

Special Instructions

In addition to your application please submit a resume, cover letter, and the contact information for at least three professional references.

Please make sure that the work history listed on your application is identical to the work history listed on your resume.

This posting has been re-opened to accept new applications. Previous applications remain under consideration. If you have already applied to this position, you do not need to re-apply.

Job Open Date05/27/2020Must Be Open Until---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)09/14/2020Is this position partially or fully funded on ARRA stimulus monies?NoProposed Hire DateAlternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • HERC
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Please select the response below that best describes your experience/education for the Paralegal position.
    • Completion of an accredited paralegal program
    • Equivalent combination of education and experience to equal completion of an accredited paralegal program
    • None of the above
Application Materials RequiredRequired Documents
  1. Resume
  2. Cover Letter
  3. Contact Information for References
Optional Documents




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    Job No:
    Posted: 9/9/2020
    Application Due: 12/8/2020
    Work Type: