DescriptionThis position exists to provide administrative, financial, and human resources (HR) support to the Office of Equity, Diversity & Inclusion (EDI), the Excel Centers, and the Global Intercultural Research Center (GLINT). This position also contributes to the development and support of a range of program initiatives related to equity, diversity and inclusion. This position coordinates procurement, tracks daily expenses and receipts, prepares reports, and works closely with a variety of departments to execute financial maintenance related to transactions and activities. It also provides human resources support in the form of hiring, payroll, and student employment activities. Additionally, this position supports the EDI Office with scheduling, logistics, and all other clerical duties.

Job Duties:

• Acts as a liaison for the Department of Equity, Diversity & Inclusion. Responds to requests for information made by phone, email, or in person.
• Provides primary support to the Associate Vice Chancellor of Equity, Diversity & Inclusion and the department in whole such as clerical duties, logistics and note taking at department meetings. Manages departmental Microsoft Outlook calendars. Determines urgency of incoming requests and coordinates timely completion.
• Organizes and maintains information needed and used by the Associate Vice Chancellor of Equity, Diversity & Inclusion. Processes and allocates departmental procurement card expenses monthly.
• Processes and maintains a file of official function paperwork. Performs monthly financial reconciliation for all areas of responsibility (EDI, Excel Centers, GLINT). Compares current annual budgets with year-to-date expenditures and calculates an estimate of year-end office operating expenditure levels.
• Monitors and adjusts numerous accounts to remain within overall budget limitations and to prevent deficit.
• Utilizes PeopleSoft Finance, CU Marketplace, and CONCUR to complete the following: pay invoices; research and resolve billing problems; prepare POs, SPOs, and expense vouchers; make travel arrangements; and prepare cash receipts.
• Arranges travel and conference registration for Associate Vice Chancellor of Equity, Diversity & Inclusion and GLINT director.
• Processes all personnel forms related to hiring, maintenance and termination of Department professional and student staff for all areas of responsibility.
• Organizes and develops scholarship programs in the Office of Equity, Diversity & Inclusion.
• Participating member of the Equity, Diversity & Inclusion steering committee.
• Contributes to the research, development, review and implementation of programs and initiatives related to equity, diversity and inclusion.
• Orders office supplies, furniture and computer/laptops for departments.
• Provides staff assistance and coordination for all EDI programming, events, and initiatives.
• Supports GLINT with a variety of tasks including, but not limited to, budget updates, purchasing of supplies, hiring of student assistants, processing of pay and honoraria, and processing of seed grant awards.

This list is not all inclusive of the duties of this position.

Job Competencies:

• Willingness to learn
• Maintains confidentiality
• Maintains the highest ethical standards
• Communicates and works with diverse individuals in a professional setting
• Possesses knowledge of subject matters related to equity, diversity, and inclusion, specifically in relation to an intersectional approach to social and environmental justice.
• Communicates effectively in both verbal & written forms
• Excellent analytical and time management skills
• Edits and writes clear, precise, and grammatically correct documents
• Works independently while exercising appropriate judgment in seeking assistance and guidance
• Works effectively under pressure
• Manages multiple deadlines and sometimes competing priorities
• Creates and manages documents, databases, and spreadsheets in Word, Access, and Excel
• Establishes and maintains effective and collaborative working relationships
• Communicates effectively with all members of the university community, including students
• Knowledge of compliance with various federal, state, and university rules and regulations

This position has been determined to be eligible for overtime (non-exempt) under the Fair Labor Standards Act (FLSA).

Salary Range:  Generally starting between $39,789/yr.- $49,000/yr.

Currently, the majority of the work for this position will be in a remote capacity; however, once UCCS resumes regular operations, this position requires that the majority of work will be performed in-person and on-campus.

Tentative Search Timeline:

• The potential dates for interviews with the search committee will be the week of September 28^th, 2020.
• The potential dates for interviews with the supervisor and appointing authority will be the week of October 12, 2020.
• The potential employee start date is November 2, 2020.

The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado will consider all qualified applicants without regard to race, color, creed, religion, sex, national origin, age, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs, or any other characteristic protected by law.

To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

QualificationsMinimum Requirements:

• Bachelor's degree PLUS two(2) or more years progressively responsible, full-time work experience  

OR 

• Associates degree PLUS four (4) or more years progressively responsible, full-time work experience.
• Two (2) or more years demonstrated experience and proficiency with multiple software systems (e.g., finance systems, HR systems, compliance or research systems; Microsoft Office Suite).

Preferred Requirements:

• Three (3) or more years of experience in event planning.
• Two (2) or more years of experience working at an institution of higher education.
• Two (2)or more years of experience working with PeopleSoft, Concur, HCM and CU Marketplace.

 

Job Category: Business Services
Primary Location: Colorado Springs
Schedule: Full-time
Posting Date: Sep 2, 2020
Unposting Date: Ongoing