Catering Coordinator/Event Supervisor

Job description

Requisition Information

Posted with Limited AccessNoLimited Access Period Ending DateTitleCatering Coordinator/Event SupervisorPosting NumberS01455Full-Time/Part-TimeFull-timeTypical Hours Per Week40Regular, Temporary or TermRegularIf temporary or term, enter anticipated end dateBenefits Eligible?YesHourly/SalariedHourlyGradeOP3Hiring Minimum$16.00DepartmentDining ServicesLocationMiddlebury, VT CampusHire contingent upon successful completion of the following post-offer screeningCriminal Background CheckPosition Summary

Coordinates and manages incoming catering orders. Tracks and implements updates as requested. Communicates with and supports customers while upholding our policies and procedures outlined in Catertrax and on our web page. Communicates with Catering delivery and Catering Chef and food production team to keep expectations current.
Schedules, supervises and prepares staff for all catered events.

Flexibility with both schedule and duties is essential.
Specific Responsibilities – to be allocated between two positions by Catering Manager

Essential Functions

Offer is contingent upon successful completion of a criminal background check.

• Become proficient in CaterTrax (our online ordering system).
• Uses 25 Live Pro (scheduling system) to support timely and accurate scheduling of deliveries and staffing
• Responsible for front-of-house presentation and supports drivers/stewards with accurate preparation for events
• Hires, schedules and trains front of house (wait, bar and bussing) staff as necessary with support of catering manager
• Maintains training and performance records for On-call staff and provides feedback and discipline as necessary.
• Maintains PCI and DLC compliance records for on call staff
• Maintains Middlebury College Driver’s License and participates in the maintenance and inspection of all catering vehicles

• Responsible for complete front-of-house operations at catered event to ensure that procedures are being followed and standards of sanitation, service and presentation are maintained.
• Communicates with Catering manager to finalize and implement event details and expectations in order to deliver high level food quality and service.
• Coordinates and manages timing of service and event flow with back of the house and guests
• Responsible for communicating changes to management and production staff
• Communicates with Catertrax support for program updates
• Submits and follows through on all liquor license requests
• Maintains accurate historical records for payment counts, usage, correspondence and other valuable data
• Supports catering team FOH and BOH and laundry and bakeshop with communication
• Promotes positive public relations and communication
• Orders supplies and equipment and follows up with repairs or maintenance as needed
• Provides productive feedback to inspire improvement and growth within the department.

General Responsibilities

Performs other duties as assigned to assist the department in obtaining and maintaining its mission.
Flexibility with both schedule and duties is essential.


Associate’s degree in food service or equivalent experience in food services or catering. Leadership experience is critical.

Knowledge, Skills and Abilities

Computer and office equipment proficiency required.
Knowledge of MS Word, Office, Oracle HCM, Excel,web site management skills, Catertrax and 25 Live pro preferred.
Must gain and maintain VT DLC (Department of Liquor Control) certification, Middlebury College drivers license (van, gator and box truck), and PCI compliance.


Collectively 3-5 years prior experience in food services or catering and administrative experience required

Physical Demands

Must be able to lift repeatedly 20 – 40 pounds, loading and unloading truck, pushing, pulling, lifting and climbing may be required. Full days of administrative and planning duties will be required

Close DateOpen Until FilledNoSpecial Instructions to Applicants

Offer is contingent upon successful completion of a criminal background check.
Flexibility with schedule and job description within the position is essential when working within our dining and catering department at this time.

Recommendation Letter RequirementsSupplemental Questions for Posting

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Middlebury website
    • LinkedIn
    • Employee Referral
    • Newspaper advertisement
    • Indeed
    • Vermont JobLink
    • Inside Higher Ed
    • HigherEdJobs
    • Facebook
    • Google Ads
    • Craigslist
    • Seven Days
    • Other
  2. * If you learned of this employment opportunity from a source other than what is mentioned above, please list it here.

    (Open Ended Question)

Applicant DocumentRequired Documents
  1. Cover Letter
  2. Resume/C V
Optional Documents
  1. Certification
  2. Reference Letter 1
  3. Additional Document 1




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Job No:
Posted: 9/9/2020
Application Due: 9/19/2020
Work Type: