Database and Administrative Support, Field Program (7397U) 10645

Database and Administrative Support, Field Program (7397U) 10645 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: September 18, 2020

Departmental Overview

As students develop their applied mastery in one of over 350 carefully selected field placements, Berkeley Social Welfare field education consultants provide them with individualized assessment, support and coaching throughout their academic journey.

MSW students have the opportunity to apply classroom learning by engaging in supervised practice in an agency setting. We offer students two distinct, field placements. In addition, through both placements, we provide continuous educational support from the same field faculty member(s) and cohort-based field seminar section. By offering variety and consistency, we are able to both broaden and deepen our students' learning experiences.

As students develop their applied mastery in one of over 350 carefully selected field placements, Berkeley Social Welfare field education consultants provide them with individualized assessment, support and coaching throughout their academic journey.


Applies professional concepts to perform analysis of data and systems pertaining to moderately complex projects, policies and/or processes and functions.

Within the Sonia database:
  • Identifies and executes best practices for the creation, revision and distribution of forms to appropriate stakeholders while ensuring accurate and functional links within forms
  • Maintains accuracy and linkages of student and agency information.
  • Ensures proper database permissions and access for field instructors, field faculty, students, and field director and security roles and data storage aligns with UC data protection requirements
  • Provides regular, ongoing technical support and training for database issues that student and/or school representatives encounter. Resolves procedural and technical issues in the context of department policies and procedures with a customer-service mindset.
  • Identifies, proposes, and executes business process improvement projects taking in business practice and technical considerations.

Within Overall Program:
  • Develops systems that leverage existing tools to improve program processes (e.g, coordination of student health clearance requirements by partner agencies, accurately tracking affiliation agreements, communication with agencies and with Business Contracts )

Gathers and assembles analytical and factual data on assigned problems and issues to prepare reports and/or analyses summarizing information on the assigned issues and commenting on other significance for internal department constituents.
  • Works with Director to plan a budget that will meet programmatic needs within human and financial resource constraints
  • Ensures proper management of program budget, including tracking spending on trainings, food, and travel, and alerts Director and Dean's Office to deviations
  • Prepares student placement, agency contact, student competency, and other reports for field faculty, program director, and other administrators. Identifies trends and forecasts needs and further analysis needed based on reports

Prepares, edits and modifies documents including research reports, manuscripts, presentations, proposals, and programmatic guidelines.
  • Manages Field Education's affiliation agreements with multiple agencies: tracks agreement expiration dates as well as communication with agency contacts and UC Berkeley's Business Contracts Office staff; identifies and elevates risks to Director of Field Education and Dean's Office
  • Negotiates affiliation agreements with partner agencies that clearly outline the degree of liability for UCB and the agency, in a manner consistent with UC Berkeley's risk management objectives

Provides a variety of administrative duties in support of a function, program and/or organizational unit.
  • Interacts with members both internal and external to their unit to achieve smooth operation of the Field Education program
  • Works with Dean's Office Staff to organize all logistical aspects of field-related events (e.g. Field Instructor Training, Advanced Field Instruction and Clinical Supervision Training, and Skills Workshops). This includes securing appropriate venue, food, and documentation of participant information for continuing education units.
  • Serves as the first point of email, phone, and /or in person contact for students, faculty, staff, and the public regarding the Field Education Program and associated instructional grants.
  • Coordinates student selection/application processes for program's instructional grants (i.e. Integrated Behavioral Health, Substance Abuse Disorder)
  • Coordinates the renewal process for the School of Social Welfare's general and professional liability insurance policies

Participates in administrative policy and program planning and development for progress toward the goals and sustainability of the Field Education Program.

Other duties as assigned.

Required Qualifications
  • Working knowledge of or ability to quickly learn common campus-specific and other computer application programs.
  • Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
  • Solid ability to prioritize and multi-task with demanding timeframes.
  • Ability to use discretion and maintain all confidentiality.
  • Ability to use sound judgment in responding to issues and concerns.
  • Working skills to analyze information and synthesize large amounts of data with strong attention to detail.
  • Thorough knowledge of or ability to quickly learn University and departmental rules and regulations, processes.
  • Must demonstrate proficiency with Google Suite (email, calendar, docs, sheets, forms, etc.) and Microsoft Office Suite, especially Word and Excel
  • Thorough knowledge of basic database management systems and standards.
  • Must demonstrate interpersonal skills, problem solving skills, service orientation, active listening, effective verbal and written communication skills and organizational skills.
  • Must demonstrate ability to identify measures of system/process performance and the actions to improve performance through application/process configuration and programming techniques.
  • Bachelor's degree in related area and/or equivalent experience/training

Salary & Benefits

This is an hourly paid position, commensurate with experience within the range of $24.14 - $32.56.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a full-time, one year contract position.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

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