Administrative Assistant

Job description

Posting Details

Posting NumberG/R09245PWorking TitleAdministrative AssistantDepartmentUHC Medical ServicesAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websiteEmployment TypeEmployeeAdditional Schedule InformationAdvertised Salary14.39 HourAnticipated Start Date09/21/2020Posting Date09/02/2020Closing DateOpen Until FilledYesSpecial Instructions to ApplicantsLocation of VacancyAthens Area EOO Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).


Please approximate the percentage of time spent on each task (out of 100%) during a typical work week. List these tasks in order of importance, with the most critical task coming first. Do not list more than 6 entries – do not go below 5% time per assigned duty.


COVID-19 Testing Administration: Collects documents patient insurance and demographic information. Helps manage patient flow and scheduling (if applicable) of COVID-19 testing. Reports any issues to the Nurse Practitioner COVID-19 Testing Project Lead. Transport test samples to Lab. Responsible for assembly of test kits.

Percentage of time90Duties/Responsibilities

Contact Tracing: Performs contact tracing of close contacts of laboratory confirmed or probably COVID-19 patients.

Percentage of time10Position Details

Classification TitleTemporary Office/ClericalFLSANon-ExemptUGA Job CodeJob FamilyFTE.475Minimum QualificationsPosition Summary

The Administrative Assistant provides administrative support for COVID-19 testing administered to eligible UGA community members (e.g., students, employees and dependents). The Administrative Assistant works closely with the Nurse Practitioner COVID-19 Testing Project Lead, the on-site COVID-19 testing team, laboratory staff, and patients who are being screened and tested for COVID-19. Responsibilities include collection of insurance and demographic information and some contract tracing.

Relevant/Preferred Education, Experience, Licensure, Certification in Position

Understanding of age specific, developmental and cultural health needs. Competence in clinical administration to include documentation, critical thinking, communication, and privacy/confidentiality. Skill to document demographic and insurance information. Ability to coordinate some contract tracing following GA Department of Public Health guidelines.

Knowledge, Skills, Abilities and/or Competencies

Computer skills to include Microsoft Outlook, Word, and Windows. Basic Keyboarding skills, Experience with electronic practice management and health records.

Physical Demands

Active throughout the 8-hour workday including walking, standing, sitting, reaching, typing, bending, talking, listening, pushing, pulling, lifting up to 20 pounds, and driving. Work outside to perform COVID-19 testing.

Is this a Position of Trust?YesDoes this position have operation, access, or control of financial resources? NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoIs driving a requirement of this position?Does this position have direct interaction or care of children under the age of 18 or direct patient care?YesDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesPosting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
    Optional Documents
    1. Resume/CV
    2. Cover Letter




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    Job No:
    Posted: 9/8/2020
    Application Due: 9/30/2020
    Work Type: