Grants Accounting Specialist

Job description

Overview and Responsibilities

The Grants Accounting Specialist performs complex accounting duties, prepares financial reports, develops and/or manages complex budgets, and develops and documents controls for accounting systems to ensure accurate financial reporting and accounting for all grants. This position reports to the Director of Finance and Budgeting.



  • Prepare and file accurate and timely grant claims with proper agencies.
  • Assist grant managers with budget preparation, analysis, and planning.
  • Redistribute payroll and fringe transactions to reflect proper portion on grants.
  • Obtain staff assignments to grants and notify Human Resources of load changes.
  • Meet with grant managers to ensure grant compliance/training.
  • Prepare monthly grant expenditure reports for grant managers.
  • Verify proper accounting of grant expenditures including requisitions, print services, and bookstore purchases.
  • Set up and maintain account structure, budgets, and expenditure reports for awarded grants.
  • Work with grant writers on budgets for new grant applications.
  • Prepare state and federal audit schedules and reconcile federal and state revenues and receivables.
  • Responsible for compiling audit documentation for grant manager approvals.
  • Draws down funds from the Federal Government to cover financial aid expenditures.
  • Prepare and post end-of-month journal entries.
  • Prepare various work papers for annual audit analysis.
  • Provide backup support to other Grants Accounting Specialist.

Required Knowledge, Skills and Abilities:

  • Knowledge of general accounting procedures and principles.
  • Working knowledge of state and federal rules impacting grant accounting and administration.
  • Attention to detail and analytical skills for daily reconciliations and problem solving.
  • Ability to interpret complex grant requirements and to communicate with grant managers, grant personnel, and auditors to explain and instruct about grant compliance.
  • Ability to work independently and as a member of a team.
  • Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
  • Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
  • Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
  • Ability to value diversity by recognizing personal biases, adapting to culturally diverse situations, and demonstrating a commitment to equity, inclusion, and respectful interactions with persons of diverse ethnic, cultural, social-economic, or educational backgrounds.
  • Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Microsoft Office Outlook, Word, and Excel


  • Bachelor’s degree from an accredited college or university in Accounting or related field.
  • Minimum of four years of occupational experience involving the creation and maintenance of accurate and detailed accounting records.
  • Experience in grant accounting or a similarly complex accounting discipline.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.As an equal opportunity/access employer and educator, CVTC is committed to creating and sustaining a diverse and inclusive environment.  All qualified candidates are encouraged to apply.

Benefits Summary
  • Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA) and wellness incentive
  • Dental insurance for employee, spouse, and dependents
  • Life and long-term disability insurance
  • Wisconsin Retirement System (WRS)
  • 403(b) tax deferred annuity program
  • 457(b) deferred compensation plan
  • Section 125 flexible spending accounts
  • Paid vacation, personal, and sick time
  • Paid holidays
  • Employee Assistance Program (EAP)
  • Tuition reimbursement (eligibility requirements apply)
  • Professional development

Generally, with the exception of tuition reimbursement, benefits eligibility begins on the first date of employment (i.e., there is no waiting period).



CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Director of Human Resources, 620 W. Clairemont Avenue, Eau Claire, WI 54701, 715-833-6334, WI Relay: 711




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Job No:
Posted: 9/8/2020
Application Due: 9/22/2020
Work Type: