Secretary II, Academic Affairs

Job description

Job Title: Secretary II, Academic Affairs
Location: North Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 1000240
Job Details

Job Family

STAFF- Support Non-Exempt (SNE)

Grade

9

Salary

$14.79- $18.49

Department

Academic Affairs

Reports To

Dean of Faculty

Closing Date

Open Until Filled

FLSA Status

Non-Exempt

First Review Date

Second Review Date

July 7, 2020

September 8, 2020


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Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost.


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  • Compiles and processes information for analysis as requested
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Answers telephone, screens callers, relays messages, and greets visitors
  • Maintains calendar, correspondence, and supplies
  • Opens, sorts, and screens mail and prepares outgoing mail
  • Maintains time and attendance records as assigned
  • Prepares or acts as back-up preparer for on-line payroll as needed
  • Establishes and maintains filing system for the designated area
  • Prepares correspondence, proposals, and reports
  • Interviews, assigns, trains and supervises student assistants assigned to the Department
  • Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
  • Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
  • Handles highly confidential information
  • Performs other duties as assigned

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  • Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
  • Ability to type 40 wpm
  • All degrees must be from a regionally accreditted institution.
  • Knowledge of College policies and procedures
  • Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
  • Knowledge of office practices and procedures
  • Ability to pass an MDC Assessment Exam
  • Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
  • Ability to write routine reports and correspondence
  • Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
  • Ability to speak effectively before groups of customers or employees of organizations
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work a flexible schedule that may include evening and weekend assignments

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Job No:
Posted: 9/8/2020
Application Due: 12/7/2020
Work Type:
Salary: