Health Services Research Program Coordinator

Job description

Health Services Research Program Coordinator

Stanford University

Job Number:

Do you enjoy working as part of a team in a fast-paced environment? Are you seeking to develop within an organization? If so, then Stanford University School of Medicine has an exciting, challenging and rewarding job opportunity!

The Emergency Care Health Services Research Data Coordinating Center (HSR-DCC) is a research laboratory that studies the utilization and delivery of health care involving emergency departments. The HSR-DCC primarily conducts multi-centered research and has an affiliation with an external non-profit research partner, the Emergency Department Operations Study Group.

The Department of Emergency Medicine has an immediate opening for an Program Coordinator/Administrator Associate 2. We are looking for a team-oriented, organized, good communicator to provide scientific administrative support for a research group/lab within the Department of Emergency Medicine. The person in this role will facilitate communication among member of our multi-site study teams and help coordinate the logistics of our research projects. This role will resemble that of an administrative assistant but will require an understanding of each project. All training will be provided on the job, making this a great role for someone looking to learn new skills as an important team member of a growing research group. The most critical involvement in this work will be to ensure planned work is completed in a timely fashion. There will be close interaction and frequent communication with the HSR-DCC's principal investigator.

Please visit the following site for more information on the Department of Emergency Medicine:

Duties include, but not limited to:

  • Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
  • Maintain office supplies and equipment; obtain vendor quotations, as needed.
  • Manage HSR-DCC REDCap Databases.
  • Manage Study Data Integrity and Data Cleaning Processes.

  • * - Other duties may also be assigned

    • Experience in an Academic/Medical Setting.
    • Prior Stanford experience.


    • High school diploma and three years of administrative experience, or combination of education and relevant experience.

  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
  • *- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,
  • Additional Information
    • Schedule: Full-time
    • Job Code: 4102
    • Employee Status: Regular
    • Grade: E
    • Requisition ID: 87082


    Location: School of Medicine, Stanford, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Copyright ©2017 Inc. All rights reserved.

    Posted by the FREE value-added recruitment advertising agency





    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 9/3/2020
    Application Due: 9/18/2020
    Work Type: