Director of Human Resources and Academic Affairs

Job description

Director of Human Resources and Academic Affairs

Stanford University

Job Number:

Job Title: Human Resources Manager 3

Working Title: Director of Human Resources and Academic Affairs

VPUE Unit: Vice Provost's Office

Job Code: 4707

Job Grade: M

FTE: 100%

Status: Exempt, Continuing

Heralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford.

VPUE seeks a Director of Human Resources and Academic Affairs to serve as a strategic human resources advisor and to oversee the full range of human resources and academic affairs management for VPUE. The Director leads a team of two human resources staff and has full responsibility for all related policies, programs, and processes in support of its administrative employees (domestic and global), academic teaching staff, and temporary/casual and student employees working in VPUE programs. For VPUE's global staff in eight countries, the Director works closely with University HR's Global Human Resources Director to shape and develop Stanford's global HR policies, procedures, and practices.

The Director must have thorough knowledge of all human resources policies and guidelines applicable to administrative staff, overseas staff, academic staff and student staff. At all times, the Director promotes and supports an environment of diversity and inclusion and works with a high level of independence, exercising a high degree of initiative, influence, and judgment.

Reporting to the Senior Associate Vice Provost for Finance and Administration, the Director is part of the Office of the Vice Provost and works collaboratively with all units in VPUE - Academic Advising, Bing Overseas Studies Program, the Program in Writing and Rhetoric, Stanford Introductory Studies, and the Vice Provost's Office. The Director and HR team also support the Center for Teaching and Learning and the Haas Center for Public Service. The Director is a member of the campus HR community and works closely with campus partners in University HR. Additionally, the Director is a member of the Faculty Affairs officers group responsible for interpreting, developing, and shaping university-wide academic staff guidelines and policies.

Your responsibilities will include:

  • Strategic Advisor. Collaborate with the organization's management and senior leadership in defining initiatives by having an excellent understanding of the organization's objectives, issues, needs, and key success factors. Develop organization-specific policies and practices; actively participate in setting the human resources strategy for planning processes and actively promote best practices.
  • Academic Affairs. Provide expert guidance on all aspects of academic staff employment and ensure high quality employment activities. Interpret university and VPUE policy and guide processes for all academic affairs situations; develop and implement best practices. Ensure compliance with university policies.
  • Team Management. Manage the performance of direct reports. Set team objectives, priorities, and resources to align with department objectives.
  • Change Management. Design and lead strategies for facilitating organizational and behavioral change. Perform needs assessment and process improvement; make recommendations on organizational design and development issues; establish metrics and monitor trends.
  • Performance Management. Design performance appraisal process for organization. Provide relevant training and guidance to managers and employees; identify and analyze trends, and initiate and/or direct appropriate interventions; independently handle and/or manage redesign and reassignment efforts. Work with management to identify, direct, and/or deliver the training and development planning for individuals and groups; lead organizational and team effectiveness assessment.
  • Staffing and Talent Management. Direct talent management program (recruitment and staffing plans and retention) and provide effective recruitment methods for assigned areas. Structure complex offers; support or lead high level and complex searches; advise on affirmative action objectives.
  • Compensation and Classification. Manage VPUE's salary-setting program; develop guidelines for program implementation. Advise managers on assignment of employees to appropriate classification levels; design incentive and bonus programs.
  • Employee Relations. Investigate complex employee relations issues and initiate appropriate resolution; recommend and facilitate effective solutions in alignment with applicable policies and laws; assess risk to the organization and identify compliance issues. Identify and analyze trends; make recommendations for changes/improvements. Coach and advise staff on organizational, employee, and labor relations issues.
  • Leaves and Accommodations. Oversee processes for workers' compensation, disability, leave, work place accommodation requests, and health and safety issues; inform managers as needed. Act as a resource to others in organization, and oversee the accurate documentation and retention of recordkeeping.
  • Approvals and Analysis. Oversee and approve human resources transactions submitted for processing. Prepare reports, and analyze data available through local and centralized database resources.
  • Collaboration. Participate in and/or lead human resources-wide and university human resources projects/initiatives, as needed.

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position you will have:
  • Bachelor's degree and eight years relevant experience, or a combination of education and relevant experience.
  • Demonstrated experience as a consultant and advisor to senior management in all human resources areas, including: employee relations, employment and labor law, compensation, staffing and employment, training and development, performance coaching and management, and organizational development.
  • Exceptional interpersonal skills and understanding of group dynamics. Successful track record of establishing credibility and trust with a diverse client group, including senior leaders.
  • Demonstrated leadership skills and management courage.
  • Strong analytical, critical thinking, creative problem solving, judgment, negotiating, influencing, and strategic decision making skills.
  • Ability to maintain confidentiality, tact, and diplomacy.
  • Demonstrated ability to advise on and implement organizational change. Demonstrated end-to-end experience in the development and execution of organization-wide initiatives.
  • Excellent facilitation and oral and written communication skills; ability to prepare clear and concise reports and deliver formal presentations or training to senior management and other audiences.
  • Strong supervision/management and staff development experience.
  • Demonstrated proficiency with business applications, such as Microsoft Office suite and human resource information systems.

*-Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

About the Office of the Vice Provost for Undergraduate Education (VPUE)

For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one's research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy. Our culture and unique perks empower you with:
  • Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
  • A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
  • A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
  • Discovery and fun. Stroll through historic sculptures, trails, and museums.
  • Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

To Apply:

  • Click on Job Search
  • Enter 87100 in the Keyword Search field

Additional Information
  • Schedule: Full-time
  • Job Code: 4707
  • Employee Status: Regular
  • Grade: M
  • Requisition ID: 87100


Location: Vice Provost for Undergrad Education, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 9/2/2020
Application Due: 10/19/2020
Work Type: