Research Administrator 2

Stanford University

Job Number: 87111

Research Administrator 2


School of Engineering, Department of Bioengineering


About Stanford University
Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.



Supporting that mission is a staff of more than 10,000 that is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability to promote healthy and fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.



Department of Bioengineering
The mission of Stanford's Department of Bioengineering is to create a fusion of engineering and the life sciences that promote scientific discovery and the development of new biomedical technologies and therapies through research and education.



The Department of Bioengineering is jointly supported by the Schools of Medicine and Engineering. It includes, in a single department, research and teaching programs that embrace biology as a new engineering paradigm and apply engineering principles to medical problems and biological systems.



The Research Finance Analyst 2 will provide a full range of administrative and financial tasks associated with managing pre-award proposal submissions and post-award research dollars - sponsored grants and non-sponsored sources (such as foundation grants, industrial contracts) - for a portfolio of Bioengineering faculty. This position affords the opportunity to work closely with faculty and their lab staff to ensure funds are spent appropriately while simultaneously advancing the work of this exciting department.



Bioengineering website: https://bioengineering.stanford.edu/



Job Purpose



Work under guidance to manage post award activities for sponsored projects, such as federal grants, foundation grants, and simple industrial contracts and non-sponsored projects.



Core Duties*

Assist Principal Investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, review documents for completeness and compliance.

Oversee post-award spending on a portfolio of faculty's research funds, including sponsored and non-sponsored funding sources.

Create and maintain forecast sheets to help faculty members understand spending on their awards. Download and monitor reports supporting project status.

Initiate expenditures; monitor post award spending and commitment activity. Review and certify monthly expenditure statements and facilitate quarterly review by principal investigators.

Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.

Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.

Develop and communicate reports supporting project status, complete monthly forecast reports, scenarios, and decision aides.

Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy. Participate in contract closeout process and audit inquiries; submit final reports and certificates.

Participate in and contribute to process improvements. Lead other staff in group projects

May participate as a mentor and provide cross-training as needed.



* - Other duties may also be assigned

Qualifications:



Education & Experience:

Bachelor's degree and three years of job related experience, or combination of education and relevant experience.



Knowledge, Skills and Abilities:

Strong math and accounting skills; knowledge of fund accounting principles

Extreme attention to detail.

Ability to work well independently, but also to seek assistance when needed.

Excellent time management and organizational skills.

Excellent analytical skills; demonstrated expertise in Excel and web-based tools.

Willingness and ability to understand and interpret university policies and procedures.

Excellent oral, written, and verbal communication skills.

Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.

Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.

Experience working successfully with PIs and their administrative staff

Available to work before / after normal business hours, when such hours are necessary to ensure completion of other time sensitive work

Knowledge of or ability to learn Stanford administrative and financial systems


Strong interpersonal skills including tact, diplomacy, and flexibility



Certifications and Licenses:

Cardinal Curriculum I and II must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.



Physical Requirements*

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.

Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.

Rarely lift, carry, push and pull objects weighing 11-20 pounds.



* - The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.



Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.



Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.


Work Standards

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.



How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and resume along with your online application. Your one-page cover letter should briefly describe your background in customer service and provide examples of your experience with attention to detail, responsiveness, and decision-making



We are unable to provide Sponsorship for this position.



Thank you for your interest!

Additional Information

• Schedule: Full-time
• Job Code: 4934
• Employee Status: Regular
• Grade: J
• Department URL: http://ophthalmology.stanford.edu/
• Requisition ID: 87111

Job:

Location: School of Engineering, Stanford, California, United States
Schedule:
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.







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