Project Manager

Job description

Project Manager

Stanford University

Job Number:

Welcome to Land, Buildings & Real Estate

Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University's physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university's academic mission, as well as preserving and enhancing Stanford's 8,180 acres and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy.”

The Department of Buildings and Grounds Maintenance is the operations and maintenance side of the Land, Buildings & Real Estate organization, which functions as stewards of campus physical assets and a provider of support services. BGM is dedicated to being the Caretakers of a Legacy. In everything we do, we strive to deliver high quality, reliable, and innovative services that are responsive to the changing needs of the Stanford University community.

Immediate Opportunity

Stanford is seeking an experienced project manager with-in depth working knowledge and understanding of historical preservation and institutional type retrofit projects. Position is non-supervisory, staff position reporting to the Manager of Zone Project Management.

What you will do in this role:

  • Must be able to operate at a high level of autonomy. Must also have working knowledge of plumbing, mechanical, electrical and control systems. Primary responsibilities are to deliver timely, efficient, and value-added services to university facilities and customer base by managing projects with value up to $3,000,000.
  • Manage projects with manpower supplied by outside vendors and/or Building Grounds & Maintenance - Shops and complete projects on time and within budget.
  • Provide timely and efficient delivery of construction projects through all stages: conceptual, design, estimate, budget, bid/qualification, contract, permit, build out, change order and completion.
  • Interface with Contracts Dept. and manage lump sum, GMP and design-build contracts.
  • Apply both verbal and written communication skills to develop project scopes of work and implementation of projects. Ensure all critical project members, customers, building occupants, etc. are kept in the communication loop through project completion. Establish construction delivery methods, prepare RFP packages, and negotiate / quickly process change orders on projects.
  • Perform punch list and quality control inspections to ensure projects comply with plans and specifications.
  • Manage inter-relationships with architects, shop managers, engineers, space planners, schedulers, building inspectors, environmental and safety staff, outside contractors and zone managers to achieve collaboration on project delivery.
  • Provide technical information and expertise to facilitate successful project delivery.
  • Respond to critical emergency service requests and to sensitive special service requests.
  • Identify and pinpoint constructible and phasing issues involved with all projects. Incorporate these items within the project scope of work, prior to estimate development and commencement of work. Incorporate all phasing elements in the design drawings.
  • Listen, learn, and follow through with direction provided by supervisor / manager.
  • Perform field scoping / site inspections necessary for identification of future “planned” maintenance projects.
  • Select and qualify appropriate vendors and consultants to be used on various project assignments. To be successful in this role you must bring:

  • Thorough knowledge of building codes and regulations as they apply to projects.
  • Preferred project experience:
    o Historical preservation work (wooden windows & associated hardware, sandstone, pavers, integral stucco, red tile roofs, etc.)
    o Roofing, waterproofing & building envelope systems
    o Fire alarm and elevator upgrades
    o Electrical system upgrades: including lighting, switchgear, MCC's, generators, etc.
    o Mechanical system upgrades: constant volume w/ reheats, VAV - HVAC systems, etc.
    o Energy Retrofits: DDC - Controls upgrades, Phoenix Controls, etc.
    o Compressor, DI water, HHW, CHW and vacuum systems
  • Able to work collaboratively with a variety of university organizations and contractors.
  • Experience with long range, phased work in occupied buildings.
  • Experience in sensitive facilities with complicated occupant constraints.
  • Demonstrated success as a team member of multiple-discipline groups.
  • Knowledge of jurisdictional permitting process, such as city, county, and state building authorities.
  • Requires Bachelor's degree in project management or technical engineering discipline, plus 10 years work experience in general contracting, facilities renovation and/or maintenance.
  • A team player with a positive attitude. Willing to work independently and with others (diverse groups) to problem solve and complete projects on time and within budget. Must have initiative, follow through skills, and a client-service approach.
  • Ability to manage special assignments (i.e. development of Dept. benchmark pricing matrix / tool) and programs.
  • Ability to travel to East Coast (Washington D.C., etc.) for off campus project management assignments.
  • Clear and effective verbal and written communication skills. Must have a professional demeanor. Must have the ability to use tact, diplomacy, and discretion when working with others.
  • In depth knowledge of Project Management principles, construction practices and methods, building trades and associated terminology, building and fire codes, laboratory design and Americans with Disabilities Act (ADA) construction requirements. Ability to understand, interpret and apply University and LBRE (Land, Buildings & Real Estate) policies and procedures.
  • Read and interpret construction drawings, schematics, and specifications.
  • Ability to problem solve. Prepare sketches, develop scopes and accurate cost estimates. Manage projects with emphasis on academic environment, complete understanding of requirements and constraints within academic arena.
  • Ability to set and manage priorities to perform in a fast-paced environment where deadlines are critical, and clients are demanding.
  • Valid California driver's license.
  • Preferred computer concepts and systems: PlanGrid, Bluebeam Revu, MS Word, MS Excel, Email, MS Project, EAM, SharePoint, PowerPoint, Project Mgt. databases or equivalent systems.
  • Share technical knowledge with team members / group.

    Why Stanford is for You

    Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

    Freedom to grow
    . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

    A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

    A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

    Discovery and fun. Stroll through historic sculptures, trails, and museums.

    Enviable resources
    . Enjoy free commuter programs, ridesharing incentives, discounts and more!

    Additional Information:

    Physical Requirements*:
  • Frequently stand/walk, sit, perform desk-based computer tasks and lift/carry/push/pull objects that weigh up to 10 pounds.
  • Occasionally use a telephone, write by hand, twist/bend/stoop/squat, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 20 pounds.
  • Rarely kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully, carry, push, and pull objects that weigh up to 40 pounds or more.
  • Ability to maintain a valid non-commercial California Driver's license.
  • Auditory acuity with ability to hear horns and bells.
  • Visual acuity with ability to determine colors for finishes.
  • Ability to climb scaffolding, ladders, stairs etc.

  • May work in active laboratories or outdoor environments.
  • May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals /asbestos, or heavy
  • metals or work on roofs at heights greater than 10 ft.
  • May drive vehicle day and night.
  • Must wear personal protective equipment as defined/required by job assignments, and dress for clean rooms.
  • May work extended hours, evenings, and weekends.

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety.
  • Communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory for all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.Consistent with obligations under the law, the University will provide reasonable accommodation to any employee with any disability who requires accommodation to perform the essential functions of his or her job.
    Stanford is an equal opportunity employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or another other characteristic protected by law.

    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record. Additional Information
    • Schedule: Full-time
    • Job Code: 4402
    • Employee Status: Regular
    • Grade: K
    • Requisition ID: 87029


    Location: Land, Buildings and Real Estate, Stanford, California, United States
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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    Job No:
    Posted: 9/2/2020
    Application Due: 10/4/2020
    Work Type: