Director of Operations

Job description

Director of Operations

Stanford University

Job Number:

Stanford University School of Medicine sets the training ground for the next generation of biomedical leaders and pioneers. The Director of Operations of MD Admissions will collaborate with the Assistant Dean on strategic planning for admissions process including applicant management system database development and maintenance.

They will uses LEAN and other skills to facilitate development of programs from initial concept to implementation. Serve as a primary lead (collaborate with the Associate Dean and Admissions Officers) for the development and maintenance of the various database management systems including primary Admissions applicant management system - MedAdmit (AMP).

Duties include but are not limited to:

  • Serves as the primary liaison to IRT and AAMC to manage the smooth flow of data and proper functioning of applications. Collaborate with IRT on process enhancements, document management, reporting, etc.
  • Serves as the administrative liaison to the Committee of Admissions and Diversity Advisory Panel to ensure the Office of MD Admissions meets institutional and programmatic goals. Proactively identify potential roadblocks and gaps in meeting goals and develop solutions.
  • Take lead (in collaboration with the Associate Dean and Admissions Officers) to develop and maintain a comprehensive manual(s) with all policies, process maps, instructions, timelines, Admissions Office operation manual, Recruitment Manual, and interviewer/reviewer manual. Conduct reviews with Stanford University stakeholders (i.e. Legal) and modify based on input.
  • Oversee the Admissions group's finances. Set the financial parameters, manage the financial resources, perform financial analyses, and conduct long-range financial planning to inform decisions for all Admissions expenses. Work with the Financial Services Group during budgeting to set priorities for the upcoming year.
  • Forecast requirements; prepare an annual budget; schedule expenditures; analyze variances; initiating corrective actions
  • Oversee the interpretation, implementation and compliance with policies and regulations. Recommend actions and/or resolve complex issues that often span organizational boundaries. Monitor HR policies and compliance. Oversee hiring objectives and job description creations. Knowledge of employment trends, legal issues, and best practices.
  • Participate in multiple recruitment events throughout the admissions cycle—national travel is required.
  • Take a leadership role in regional/national committees and conferences. Represent Stanford University School of Medicine to various constituents and at multiple events throughout the country
  • Establish and maintain strong liaison and working relationships with students, faculty, pre-med advisors, and Educational Program Services, staff, as well as admissions peers nationally.
  • Develop, analyze, evaluate, and revise outreach and recruitment strategies to identify talent and increase diversity of the candidate pool.
  • Based on the analyses of admissions trends, evaluation of the MMI, and outcomes of various constituent surveys, contribute to and/or serve as primary or contributing author on publications of these analyses that can contribute to the evolving field of MD admissions.
  • Assist in preparation of the Admissions Office operation manual, Recruitment Manual, and interviewer/reviewer manual to accommodate outreach, and interview techniques. Conduct reviews with Stanford University stakeholders (i.e. Legal) and modify based on input.

* - Other duties may also be assigned.

Come make one of the best medical schools in the world even better!

About Stanford University School of Medicine

Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.

With more than 1,900 faculty, each providing a unique mix of research, education, and patient care effort, organized in 28 academic departments and 9 interdisciplinary institutes and centers, supported by more than 3,500 staff, educating 3,000 students, postdoctoral fellows, clinical residents and fellows, and trainees, and collectively generating about $2.3B in revenues, the School of Medicine is Stanford's largest school and truly a complex organization.

Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.

  • Master's degree highly desired.
  • At least 8 years of experience managing an admissions office, preferably MD admissions.
  • Experience in grant writing.
  • Experience in data analysis and advanced database management skills.
  • Experience in major project management with advanced skills in leading teams.
  • Experience in program development.
  • Supervisory experience.

  • Bachelor's degree and eight years of relevant experience, or combination of education and relevant experience.

  • Demonstrated leadership skills and ability to influence and motivate constituencies which could span multiple organizational boundaries.
  • Demonstrated excellent planning, organizational and analytical skills.
  • Demonstrated ability to make sound business decisions using good business judgment and innovative and creative problem-solving.
  • Demonstrated ability to manage financial, organizational and staff resources.
  • Excellent interpersonal and communications skills with the ability to cultivate professional and business partnerships.
  • Relevant subject matter expertise.


  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May work extended hours or weekends.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Additional Information
  • Schedule: Full-time
  • Job Code: 4123
  • Employee Status: Regular
  • Grade: K
  • Requisition ID: 87018


Location: School of Medicine, Stanford, California, United States
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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Job No:
Posted: 9/2/2020
Application Due: 9/2/2032
Work Type: