Professional Overview

Responsible for the implementation of continuing medical education activities tied to independent medical education grants and other Duke Cancer Network (DCN) educational activities to enhance educational programs for DCN providers. The role is responsible for utilizing the DCN needs assessment to determine educational needs for a multidisciplinary team (MDs, NPs, PharmDs, and nurses) by managing and directing programs related to educational grant funding. The role is responsible for investigating and engaging with industry sponsors and third-party educators to identify potential educational opportunities appropriate for the DCN providers. Responsible for collaborating on which types of educational offerings are provided and ensuring educational content is in alignment with current oncology care trends. This role is responsible for writing and managing educational grants from pre-award through post award. Additionally, this role will provide data analysis and financial oversight to ensure operational excellence and achievement of educational pursuits of the grants.

Program Management

• Collaborates with DCN education leadership to translate the needs assessment into tangible educational offerings by completing in depth research for educational opportunities provided by industry sponsors and third-party educational partners.
• Once educational partners are identified, structure and recommend educational offerings for DCN providers by writing and managing grants (pre-award through post award).
• Manage and implement standard project management processes, tools and methodology by contributing to the identification, development, implementation and maintenance of standard operating procedures.
• Develop operational plans, timelines and project processes for large complex projects and secure approval from key stakeholders while recommending modifications when necessary.
• Plan and manage educational programs to include developing, implementing and directing related procedures and processes.
• Plan, lead and facilitate regular cross-functional project team meetings.
• Develop detailed work effort and assessment reports of short and long-term resource allocations plans in coordination with involved stakeholders.
• Develop communication plans with project team. Proactively assess and analyze any risks and issues that may compromise the project team’s performance and works with key stakeholders to remove barriers.
• Act as a liaison between all stakeholders (internal and external to Duke) engaged in the Educational programs. Address proposed modifications to project scope, schedule or budget to minimize changes and by still accomplishing program objectives. Facilitate any approved modifications to the project plan. Work with PI’s, functional managers and all stake holders to resolve schedule issues.
• Generate and issue regular internal and external project reports for all projects managed with the educational grant funding and identify progress, adverse trends and appropriate recommendations and conclusions.
• Assist with the collection of clear, consistent, standard data for each program, project or event.

Business Development and Strategic Planning

• Cultivate new, and sustain communications with faculty, sponsors and strategic partners in an effort to build and strategic educational partnerships.
• Address appropriate contractual matters as needed in order to ensure mutually beneficial partnerships between the DCN and key stakeholders.
• Facilitate contract communications and interactions as needed among key stakeholders in order to achieve resolution.

Budgeting

• In coordination with the respective Research team, this role is responsible for developing and managing program budgets ranging from $10,000 to $2 million dollars; inclusive of forecasting, monitoring, verifying funds . Responsible for overseeing reconciliation of expenditure of budgeted funds as appropriate. Final approval of budget will be by Duke Cancer Network leadership.
• Oversee the compilation and preparation of operational and financial reports and analysis setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Utilize appropriate financial systems in order to adhere to fiscal policies for managing and reporting or projects.
• Formulate, measure, and communicate key success metrics for programs.

Marketing Strategy and Communications

• In collaboration with Duke (external groups as needed);
• Develop marketing materials.

Oversee the distribution and communications of targeted marketing messaging through various venues such as e-newsletters, conference websites and conference brochures

• Execution of Program Implementation and Monitoring Activities

Education

Work requires analytical, communications, and organizational skills acquired through completion of a bachelor’s degree program. A master’s degree in a health related field is preferred. Project management certification is strongly preferred.

Experience

Work requires a minimum of four years of experience of progressively responsible program management, including complex projects involving multiple functional groups and working with PI’s. Experience in medical education, clinical research is desired Experience in program administration or involving academic, instructional activities to acquire skills necessary to plan, coordinate educational program activities OR AN EQUIVALENT COMBINATION OF RELEVENT EDUATION AND/OR EXPERIENCE.

Knowledge/Skills/Abilities

• Apply project management knowledge, tools, and techniques for projects that are conducted within the DCN in collaboration with Duke Cancer Institute and industry sponsors.
• Strong computer literacy in numerous computer programs including Microsoft office tools, ability to learn multiple databases and web applications.
• Strong analytical, problem solving, systems thinking and negotiation skills.
• Financial management skills related to development and management of budget, forecasting and closeouts.
• Contract review and analysis.
• Flexible, adaptable to changing workloads and rapidly environment.
• Excellent customer service skills.
• Effective verbal and written communication skills.
• Highly organized with attention to detail.
• Strong interpersonal skills.
• Excel in performing multiple projects simultaneously.
• In state and out of state travel based on specific project requirements.

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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.