Skip to main content

This job has expired

Assistant to the Vice President

Employer
Coe College
Location
Cedar Rapids, IA, 52402

View more

Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Institution Type
Four-Year Institution
Send job

Job Details

Assistant to the Vice President

Coe College seeks task-oriented and highly organized applicants for the position of Assistant to the Vice President. The Assistant to the Vice President assists the Vice President for Enrollment, Marketing & Institutional Effectiveness and manages budget for the Offices of Admission, Marketing, Student Financial Services and Information Technology.

Essential Job Responsibilities: Assistant to the Vice President Assistant to the Vice President



  • Assist the Vice President in day-to-day tasks as needed for admission, financial aid, information technology, institutional effectiveness projects, mailroom, marketing and the print center.
  • Process and analyze numerical reports and data as requested.
  • Maintain calendars and handle scheduling for the Vice President.
  • Manage phone and email inquiries on behalf of the Vice President.
  • Manage the budget for admission, financial aid, marketing, information technology, the mailroom and the print center.
  • Oversee invoicing, check requests, expense reports, purchasing and other finance-related tasks for admission, financial aid, marketing, information technology, the mailroom and the print center.
  • Maintain office supplies, cleaning supplies and staff equipment inventory and ordering.
  • Maintain records of all staff job descriptions and coordinate logistics of the hiring processes.
  • Plan staff travel including hotels, registrations and airline reservations.
  • Maintain polite and professional communication via phone, email and mail.
  • Submit work order requests for the office as needed.
  • Update and create process sheets, workflow graphics and other documentation.
  • Maintain staff emergency contact lists and organizational charts.
  • Serve as support for the Offices of Admission, Marketing, Student Financial Services, Information Technology and Mailroom administrative staff as needed.
  • Provide support in all office areas to ensure the success of any office effort.
  • Provide the Vice President with reporting assistance.
  • Assist the Vice President in day-to-day tasks as needed for admission, financial aid, information technology, institutional effectiveness projects, mailroom, marketing and the print center.
  • Process and analyze numerical reports and data as requested.
  • Maintain calendars and handle scheduling for the Vice President.
  • Manage phone and email inquiries on behalf of the Vice President.
  • Manage the budget for admission, financial aid, marketing, information technology, the mailroom and the print center.
  • Oversee invoicing, check requests, expense reports, purchasing and other finance-related tasks for admission, financial aid, marketing, information technology, the mailroom and the print center.
  • Maintain office supplies, cleaning supplies and staff equipment inventory and ordering.
  • Maintain records of all staff job descriptions and coordinate logistics of the hiring processes.
  • Plan staff travel including hotels, registrations and airline reservations.
  • Maintain polite and professional communication via phone, email and mail.
  • Submit work order requests for the office as needed.
  • Update and create process sheets, workflow graphics and other documentation.
  • Maintain staff emergency contact lists and organizational charts.
  • Serve as support for the Offices of Admission, Marketing, Student Financial Services, Information Technology and Mailroom administrative staff as needed.
  • Provide support in all office areas to ensure the success of any office effort.
  • Provide the Vice President with reporting assistance.
    • Qualifications:
    • Bachelor’s degree preferred.
    • Experience working with complex and high dollar budgets.
    • 5 years experience in an office setting.
    • Successful completion of a background check in accordance with Coe College policy.
    • Valid driver's license.
  • Bachelor’s degree preferred.
  • Experience working with complex and high dollar budgets.
  • 5 years experience in an office setting.
  • Successful completion of a background check in accordance with Coe College policy.
  • Valid driver's license.
    • Knowledge, Skills and Competencies:
    Position Specific:
    • Demonstrated positive and welcoming approach to all interpersonal interactions.
    • Organized, task oriented, accurate.
    • Ability to maintain confidentiality and discretion.
    • Willingness to jump in on any task at a moment's notice while maintaining consistent quality of work.
    • Ability to prioritize projects with overlapping timelines in a face-paced, fluid environment.
    • Demonstrated analytical, mathematical and problem-solving skills.
    • Ability to take directions and apply to independent work.
    • Extensive knowledge of Microsoft Office Suite, in particular Microsoft Excel (formulas, functions and pivot tables.)
    • Appreciation for being part of an overarching mission that intrinsically motivates quality work in the day-to-day tasks.
  • Demonstrated positive and welcoming approach to all interpersonal interactions.
  • Organized, task oriented, accurate.
  • Ability to maintain confidentiality and discretion.
  • Willingness to jump in on any task at a moment's notice while maintaining consistent quality of work.
  • Ability to prioritize projects with overlapping timelines in a face-paced, fluid environment.
  • Demonstrated analytical, mathematical and problem-solving skills.
  • Ability to take directions and apply to independent work.
  • Extensive knowledge of Microsoft Office Suite, in particular Microsoft Excel (formulas, functions and pivot tables.)
  • Appreciation for being part of an overarching mission that intrinsically motivates quality work in the day-to-day tasks.
    • Coe Competencies:
    • Dedication to the educational mission of a private, residential liberal arts college.
    • Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
    • Commitment to excellent customer and/or student service.
    • Demonstrated ethical and responsible decision making.
    • Consistent attendance and accountability necessary to meet position objectives.
  • Dedication to the educational mission of a private, residential liberal arts college.
  • Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
  • Commitment to excellent customer and/or student service.
  • Demonstrated ethical and responsible decision making.
  • Consistent attendance and accountability necessary to meet position objectives.
    • Coe is committed to fostering a multicultural environment and encourages applications from individuals who will help fulfill that goal. We value the input of multiple viewpoints and diverse perspectives and aim to create an academic community that is rich with cultural, social and intellectual diversity. Coe College is an equal opportunity employer.

    Organization

     

    Coe College is a national, residential liberal arts college offering a broad array of programs in the arts, sciences and professions. The campus encompasses nearly 70 acres in the heart of Iowa’s second largest city, Cedar Rapids, and is adjacent to the MedQuarter Regional Medical District. 

    A member of the Associated Colleges of the Midwest (ACM), Coe enrolls 1,400 students and has approximately 415 full- and part-time employees. This includes nearly 90 full-time faculty members and 180 full-time staff members. The nine largest incoming classes in the college’s history have all come in the last nine years, with the most recent class totalling 436 students from 27 states and six countries.

    The college offers over 60 areas of study with a 4-4-1 academic calendar including an optional May Term. Nearly all students live on campus all four years, and 90% of students are involved in one or more co-curricular activities. 

    Producing 32 Fulbright Scholars in the last eight years, Coe has been named a top producer of U.S. Fulbright students when compared nationally with all colleges and universities. The college provides a highly personalized approach to education with an average class size of 16 students and a student faculty ratio of 11:1. Coe is ranked among the top 20% of all colleges and universities (according to U.S. News & World Report), and hosts a Phi Beta Kappa chapter.

    Coe’s nearly 70-acre campus includes 40 buildings and serves as an urban field station creating opportunities for students and faculty to research and study interaction of the city with the campus environment. An extension of campus includes Coe’s Wilderness Field Station, which is situated on 120 acres of land in the Boundary Waters of Minnesota. 

    Recent capital improvement projects exceeding $40 million in investments include the renovation and expansion of Coe’s athletic facilities, renovation of Hickok Hall, an addition to and renovation of Peterson Hall of Science and renovation of Stewart Memorial Library to create the Learning Commons. 

    For the past decade, nearly 100% of Coe graduates have been employed, in grad school, or engaging in public service within nine months of graduation. Our location in Cedar Rapids means students have access to an extensive network of employment, internship, research and networking opportunities. That’s why The Princeton Review ranks Coe as the #10 best private college in the nation for internships and the #20 best private college in the nation for alumni network.

    Our C3: Creativity, Careers, Community center is dedicated to working one-on-one with students to help them identify and land internship placements that match their unique interests and goals. Research opportunities have taken students to laboratories in the United Kingdom, Germany, China, and many other locations around the world. Students can participate in one of over 40 off-campus study programs in Washington, DC; New York City; and dozens of foreign countries.

     

     

     

     

    Company info
    Website
    Telephone
    3193998000
    Location
    1220 1st Ave NE
     Cedar Rapids
    IA
    52402
    US
    Send job

    Get job alerts

    Create a job alert and receive personalized job recommendations straight to your inbox.

    Create alert