Facilities Project Management Specialist (0364U) - CoE/Dean's Office



Facilities Project Management Specialist (0364U) - CoE/Dean's Office About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: Immediate Review

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 220 regular faculty members, 1,600 graduate students and 2,700 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley Campus. The Facilities and Capital Projects Unit of the Dean's office provides project and facilities management and consultation services to its eleven campus buildings and off-campus sites at the Richmond Field Station and 2150 Shattuck Avenue - Berkeley, CA as well as other on campus colleges.

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 220 regular faculty members, 1,600 graduate students and 2,700 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley Campus. The Facilities and Capital Projects Unit of the Dean's office provides project and facilities management and consultation services to its eleven campus buildings and off-campus sites at the Richmond Field Station and 2150 Shattuck Avenue - Berkeley, CA as well as other on campus colleges.

This position involves managing the design and construction of capital projects, including renovations, expansions and new facilities and infrastructure as well as landscape projects; collect, develop, and analyze technical data to determine project requirements and preparation of information regarding specifications, materials, equipment, estimated costs, and completion times. In addition, this position trains and develops new and existing facilities and project managers; oversees administrative, financial, and procurement services, budgeting, travel and entertainment, events management, PRRs, blanket agreements, card key access and video camera surveillance systems, key system, maintenance and key databases and development and an online room reservation system; space planning and design services, and is executive assistant to the Assistant Dean of Facilities and Capital Projects.



Responsibilities

60% PROJECT MANAGEMENT:
  • Manages the project program, including meeting with clients to help define both project scope and program.


  • Formally establishes campus project, including working with other units, departments, and the Office of the President (i.e., SMCP, Budget Office and other Capital Project Units) to facilitate this effort and ensure funding transferred.
  • Selects architectural, engineering and consultant firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings; provides leadership expertise, direction and management of the engineers, architects and other consultants.
  • Select and manage the services of architects, engineers, and contractors.


  • Prepares and approves cost estimates, functional studies and establishes project schedule and budget and reviews with clients; establishes milestones and monitors adherence to master plans, budgets and schedules.


  • Plans, coordinates, and monitors schedules, budgets, staff, and deliverables. Monitor projects from initiation through delivery.


  • Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; ensures plans and specifications conform to all codes and regulations.


  • Determine delivery method and bids or negotiates construction contracts.


  • Reviews, manages and oversees construction activities, including contractor's schedule, RFIs, Submittals, Change Order Requests, and Punch List; specializes and focuses in monitoring construction milestones.


  • Administer, review and recommend action on design and construction; review documents to ensure compliance with programs and policies of the University; oversee the preparation of construction cost estimates and bidding documents; develop construction schedules incorporating end user interruption limitations and campus physical plant interface for shutdowns and assistance; resolve problems and/or issues that arise during construction; evaluate and resolve change order issues as needed


  • Acts as liaison among project participants and resolves problems or conflicts, including recommending range of solutions to disputed issues or contractor claims.


  • Manages activities that involve departmental or cross-functional teams, develops detailed project plans; organizes interdepartmental activities ensuring completion of the project/product on schedule and within budget constraints; and develops solutions.


  • Ensures project is properly closed out.


  • Develop and manage project budget, cost summaries, and schedules.
  • Exercises independent judgement in selecting methods, techniques, and evaluation criteria for obtaining results. Incumbent is assigned to projects of broad and diverse scope, size, impact, budget and/or project team size.


  • May oversee, manage, and/or direct other Project Managers and Analysts.


  • Create project in Prism and or Microsoft Project and/or other project management methods including updating and reporting of project status as required by UCOP, regulatory agencies, Campus, and Capital Projects.


  • Management, including budget and schedule; may include monthly written analysis of project.


  • Performs organizational, campus and administrative activities not directly relating to projects, including serving on campus committees representing department or unit.
  • Contributes to the development of project management standards in methodology and tools for the unit.
  • Manage space & interior planning and design services for projects within Etcheverry Hall. May include space layouts, drawings, specifications, and act as liaison with furnishings' vendors.





35% FACILITIES MANAGEMENT:
  • Incumbent serves as the Facilities Operations Manager, Building Safety and Emergency Preparedness Coordinator for Etcheverry Hall. In addition, provide oversight and facilities management support to other facilities managers and buildings within the College of Engineering.


  • Oversees all aspects of facilities management such as building maintenance, access control (cardkey, key, and video surveillance systems), computer assisted online facilities management, key recordkeeping systems, datacomDatacom /telecom services, and facilities reservation systems for the College.


  • Works with internal and external agencies/contractors as needed in regards to existing contract terms or to solicit new contracts.


  • Assists department leadership with budget development for moves and minor building infrastructure upgrades.


  • Develops space allocation plans for management review.


  • Maintains building related plans and procedures including access controls and security, emergency preparedness, commonly encountered hazardous materials storage and disposal, crime prevention activities, fire safety inspection compliance and reporting.


  • Coordinates emergency repairs during and after work hours.



5% ADMINISTRATIVE OPERATIONS MANAGEMENT


  • Manage business processes and budget for projects related to Capital Improvements and Maintenance work in Etcheverry Hall.



Required Qualifications
  • Advanced knowledge of building and construction, design, construction contract administration and California Building Codes, including advanced understanding of industry practices, or deep expertise in a highly specialized and critical discipline.
  • Advanced project management skills to effectively manage highly complex projects, or highly specialized and critical project component.
  • Advanced analytical, organizational and problem recognition/avoidance/resolution skills.
  • Advanced written, verbal, and interpersonal communication skills, including highly effective negotiation skills and highly developed political acumen.
  • Advanced knowledge of facilities management.
  • Thorough knowledge in planning, design, construction, environmental issues, legal issues, federal, state and local laws regulations and practices governing planning, building design and construction, state and federal legislative processes.
  • Thorough knowledge of procurement, financial, budgeting, and cost management processes.
  • Working knowledge of policies and procedures relative to project management, facilities management, equipment, safety and emergency preparedness.
  • Working knowledge of space and interior planning, ability to specify finishes, equipment, casework, and materials required of projects.
  • Working skills in supervising facility maintenance and improvements
  • Working skill in interpersonal communication and motivation of staff
  • Working verbal and written communications skills
  • Excellent organizational skills including skill in consistently and effectively meeting project budget, constraints, and time deadlines.
  • Excellent skills to lead, direct, mentor, train, develop, and manage personnel.
  • Excellent written, verbal and interpersonal communications skills, including skill to work effectively with multiple constituencies to advance organizational objectives.



Preferred Qualifications
  • Bachelors degree in related area and/or equivalent experience/training.
  • Thorough knowledge of the campus, including its vision, mission, goals, organization, achievements, infrastructure and short and long range strategic capital projects plans.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

*Commensurate with experience.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=10464&PostingSeq=1





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