Imaging Data Specialist

Job description

Imaging Data Specialist

Sugar Grove, IL
Full-time Support Staff
Dickson Center, Sugar Grove Campus

The Imaging Data Specialist is responsible to the Director of Student Financial Aid Services. The primary responsibilities of this position include document management, assistance with automated financial aid processes, and assistance at the reception desk in being the initial contact point for students and parents seeking information and assistance from the Financial Aid Office. Document management refers to imaging and indexing documents to electronic student records. Automated financial aid processes refers to using the scheduling software, Automic, to efficiently schedule Banner processes.


Index scanned documents in accordance to the guidelines established based on document type and layout. Inspect scanned images for clarity, completeness, and readability.

Index documents in a timely manner in accordance with the parameters established by the Financial Aid Office.

Monitor the imaging process and make recommendations for improvements.

Import and export data applicant data associated with the FAFSA and with the federal grant and loan programs.

Build, test, and implement automated business, financial aid, and enrollment processes via job scheduling software, Automic, for all areas of enrollment, including Financial Aid, Bursar Office, Registration and Records, etc.

Act as primary point of contact for job scheduling client-side support, provide assistance with all updates and schedule changes required by each area utilizing the applications manager.

Assist at the Financial Aid Reception desk by answering questions, entering students into the scheduling system to see Financial Aid Advisors and answering the main outside phone number. Assist with the electronic document management system of scanning and indexing all documents related to students’ applications for financial aid.

Create and run population selections in Banner as part of applicant processing and on an ad hoc basis.

Perform other duties as assigned by the Director of Student Financial Aid Services.

Minimum Qualifications

Bachelor’s degree required.

One year of computer data entry experience required. Experience with educational systems such as Banner a plus.

Demonstrated knowledge of relational database management systems, SQL, and various read-only DML required.

Ability to do detailed work with a very high level of accuracy.

High level of integrity regarding the confidentiality of student records. This includes maintaining security of student records at all times, both electronic files and physical files/documents.

A proven ability to function effectively with a wide variety of people in a dynamic environment. This includes the ability to communicate with other staff, faculty and students in a friendly and effective manner, and good organizational and human relations skills.

Preferred Experience:

-Document imaging


-Automated job scheduling

-UC4/Automic preferred

-Basic SQL queries, joins, and views

Please attach the following documents when applying:

  1. Cover Letter-Yes
  2. Resume-Yes
  3. References-Yes (Can be provided at interview)
  4. Transcripts-Yes (Can be provided at interview)

Position Details
Grant Funded: No
Compensation Range: 20.64 - 20.64(starting pay reflected)
Compensation Type: Hourly
Work Schedule: M-F 8 a.m. - 4:30 p.m.
Work Hours: 40
Testing: Yes
Targeted Hire Date: 9/18/2020

Special Instructions: Please attach all required documents at time of application. Thanks.

EqualOpportunity Employer: minority/female/disability/veteran




Diversity Profile: University



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Job No:
Posted: 9/1/2020
Application Due: 11/30/2020
Work Type: