Administrative Assistant for Student Services

Department:Office of Human ResourcesSalary:Commensurate with experience City/State:Education:A Bachelor's Degree from and accredited four year college or universityType:StaffExperience:5 years of experience with clerical and or administrative skillsWork Schedule:Contact Name:Contact Email:Date Posted:07/17/2020Description:QUALIFICATIONS:•A bachelor’s degree from an accredited four-year college or university•Efficient and accurate data entry skills •Intermediate knowledge of MS Word and Excel•5 years of experience with clerical and/or administrative skills•Strong customer services skills •Excellent communication skills and professionalism•Ability to multi-taskRESPONSIBILITIES:•Provide advanced secretarial skills in typing, filing, record-keeping, correspondence, and reception duties•Schedule meetings and appointments•Maintain files for the office •Gather and compile information,•Take and transcribe dictation, type reports, forms, memorandums, other documents •Disseminating information regarding the departmental function to other departments•Receive visitors, convey telephone messages, answer questions for students, faculty and staff•Perform other related duties as assigned by the supervisor to enhance the operation of the office•Routinely inform administrator/manager of schedules, obligations, and commitments•Screen calls and visitors and disseminate messages appropriately •Maintain confidential correspondence and administrative files•Arrange itineraries for business travel for the College•Maintain purchasing policy and manage agreements with vendors •Maintain supplier list and complete periodic reviews of vendors, submit RFPs as needed•Review vendor pricing, compare pricing and secure the best vendors for the College as it pertains to quality and cost•Process all approved purchase order requisitions•Communicate with departments regarding purchasing policies, vendors, and status of purchase order•Open, read, date-stamp, route mail and prioritize correspondence QUALITIES AND CHARACTERISTICSDemonstratesoTrustworthinessoConfidenceoEnthusiasmoInitiativeoFlexibilityoSound work ethicsProven SkillsoListening skillsoTeam playerSUPERVISION AND EVALUATION•Performance of this job will be evaluated annually by the immediate supervisor in accordance with provisions of the Jarvis Christian College Administrative Policies and Procedures Manual.PROFESSIONAL PRESENTATION•Success in the workplace depends on a strong commitment to the tasks assigned, respect for others and confidentiality in handling, and dealing with prospects, and sensitive constituent information•Honesty, integrity, and treating others with respect are expected at all times.•Good presentation skills which include, but not limited to, professional dress/business attire, excellent personal grooming, and excellent verbal, as well as, written skills.PROFESSIONAL GROWTH•Assume responsibility for own professional growth and development, keeping current of best practices in area of responsibilityETHICAL BEHAVIOR•Adhere to the Jarvis Christian College Code of EthicsTERMS OF EMPLOYMENT•Twelve (12) month position