Community Outreach Assistant III

Location
Tucson, AZ
Posted
Aug 31, 2020
Institution Type
Four-Year Institution
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Under the direction and with the support of the Agent in Urban Horticulture, this position is responsible for the coordination of the Pima County Master Gardener program including daily operations, volunteer recruitment, training and retention; event organizing, fundraising, budget management, and cultivating community partnerships. The program coordinator serves as the "team captain" and ensures high quality, science-based training for prospective Extension Master Gardener program volunteers and works with the Agent to develop new, outreach activities and learning opportunities in response to community needs. The Program Coordinator works with Master Gardener volunteers to produce educational resources and learning opportunities for community members interested in home horticulture and assists the Agent in program evaluation, including impacts and demographics. This position also works to promote the work and services of the Pima County Master Gardener program through consistent program evaluation.

As a cost-saving measure related to the impact ofCOVID-19, Furlough and Furlough-Based Salary Programs have been approved by theArizona Board of Regents. All new hires subject to the programs will benotified in accordance with adopted Furlough and Furlough-Based Salary Programsguidelines and will be required to comply with all measures. To learn moreabout the programs and whether this position is affected, please visithr.arizona.edu/FY-2020-2021-Furlough-Program.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

TheUniversity of Arizona has been recognized for our innovative work-lifeprograms. For more information about working at the University of Arizona andrelocations services, please visit http://talent.arizona.edu/

Duties & Responsibilities

Program Coordination

  • Maintains relationships with donors, partners, volunteers and University colleagues in Arizona and beyond.
  • Serves as principal liaison for community partners and point of contact for volunteers and the public.
  • Uses data on the programs to identify appropriate programs or services.
  • Submits monthly demographic, financial & program reports to Agent.
  • Field calls from the public.

Volunteer Management

  • Review applications, administers and review Master Gardener certificates and products.
  • Communicates program policies and direction to large volunteer base.
  • Holds monthly meetings with MG committee chairs and members.
  • Provides training and oversight to outreach activities of 200 volunteers.
  • Coordinates the class schedule for the annual MG program in collaboration with the Horticulture Agent.
  • Tracks volunteer hours and helps MG's maintain certification by scheduling continuing education and meaningful service opportunities.

Program Delivery

  • Develops communications materials to promote programs in communities; creates articles for departmental newsletters & collaborates with local partners.

Budget Oversight

  •  Administers the Master Gardener program maintaining financial records of purchases and invoices through reconciling p-cards forms, making purchases and deposits on behalf of program, completing disbursement vouchers, and making vendor payments through internal billing.
  • Oversees program budget and communicates cash flow updates to volunteers. Works with agent to administer and monitor grant-funded projects and track expenses and budgets for events, outreach activities and special projects.
  • Tracks annual budget of program materials needed for operations, and procures materials for multiple volunteers and activities.
Minimum Qualifications
  • Minimum of 5 years of relevant experience required.
  • High school diploma or equivalent, or equivalent learning attained through experience required.
Preferred Qualifications
  • Do you have a bachelor's degree (or higher) in a related field or will you upon hire?
  • Spanish proficiency; 3+ years experience in volunteer management and program coordination.
FLSANon-Exempt Full Time/Part TimeFull TimeNumber of Hours Worked per Week40 Job FTE1.0Work CalendarFiscalJob CategoryOutreach and Community EngagementBenefits EligibleYes - Full Benefits Rate of Pay$15.00 Compensation Typehourly rate Grade4 Career Stream and LevelOC3Job FamilyCmty Outreach Job FunctionOutreach & Community Engage Type of criminal background check required:Fingerprint criminal background check (security sensitive due to title or department) Number of Vacancies1 Target Hire Date9/6/2020 Expected End Date Contact Information for CandidatesConnie Callahan
[email protected] Open Date8/28/2020Open Until FilledYesDocuments Needed to ApplyResume and Cover LetterSpecial Instructions to Applicant Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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