Administrative Assistant, IPLP (Extended Temporary)
Law InstructionDepartment Website Link:Location:
Tucson, AZ USAPosition Highlights:
The James E. Rogers College of Law at the University of Arizona is seeking to hire an Administrative Assistant for the Indigenous Peoples Law and Policy (IPLP) Program. This position is grant funded and subject to grant renewal. The Administrative Assistant will be responsible for providing administrative and clerical support for the Associate Director of the IPLP International Human Rights Advocacy Workshop, the United Nations Special Rapporteur for the rights of indigenous peoples. This position is a combination of secretarial and administrative duties that requires the highest skill level in the secretarial field. It also requires a high degree of professionalism, organization, initiative, ability to follow instructions, maintenance of strict confidentiality and use of good judgment. Skill is required in both English language oral and written communications, and computer proficiency is essential. Spoken and written Spanish language proficiency and translation skills are essential and required. The person must be able to handle multiple projects and to work as a team member, communicating effectively with volunteers and work colleagues.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!
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As a cost-saving measure related to the impact of COVID-19, Furlough and Furlough-Based Salary Programs have been approved by the Arizona Board of Regents. All new hires subject to the programs will be notified in accordance with adopted Furlough and Furlough-Based Salary Programs guidelines and will be required to comply with all measures. To learn more about the programs and whether this position is affected, please visit hr.arizona.edu/FY-2020-2021-Furlough-Program.Duties & Responsibilities:
- Performs a variety of administrative and/or secretarial support activities for Associate Director such as formatting, composing and proofreading correspondence, documents and related materials, data input and analysis, event support, and evaluating and resolving problems within scope of position.
- Summarizes and translates reports and communications into English and Spanish.
- Prepares, edits, and creates agendas, minutes, contracts, proposals and presentation materials utilizing specialized knowledge of the area supported. Maintains and updates website.
- Creates record-keeping processes, structures, and databases.
- Plans and arranges conferences or meetings under general instructions from supervisor; communicates arrangements to appropriate individuals.
- Maintains and coordinates calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations, itineraries, authorizations, and expense and reimbursement forms; anticipates and prepares background materials needed.
- May supervise, monitor or coordinate the activities of subordinates, students and/or volunteers when necessary.
- Receives, directs, and responds to visitors, telephone calls, and written communication with internal and external stakeholders. Directs more complex inquiries to appropriate individuals.
- Compiles and organizes information for inclusion in reports or presentations. Sorts, distributes, and circulates mail.
- Provides routine posting of financial records.
- Responds to non-routine inquiries from faculty, staff, students, alumni, public, and outside agencies utilizing knowledge of department and university policies and procedures. Composes replies to complaints or requests for information.
- Analyzes and summarizes information; calculates data and prepares special and recurring reports.
- Maintains and reconciles budgets for departmental or work unit accounts. Follows up on discrepancies.
- Creates correspondence, reports or other documents from rough draft or notes; corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
- Other duties as assigned.
Knowledge, Skills, & Abilities:
- Proficiency in a wide range of computer applications and programs.
- Proficiency in spoken and written Spanish language and English translation skills.
- High school diploma or GED, or equivalent learning attained through experience required.
- Minimum of 3 years relevant experience required.
- Certificate in Secretarial Science AND three years of directly related experience.
Non-ExemptFull Time/Part Time:
Full TimeNumber of Hours Worked per Week:
Organizational AdministrationBenefits Eligible:
Yes - Full BenefitsRate of Pay:
4Career Stream and Level:
Administrative SupportJob Function:
Organizational AdministrationType of criminal background check required::
Name-based criminal background check (non-security sensitive)Number of Vacancies:
1Target Hire Date:
Expected End Date:
Contact Information for Candidates:
Robert A. Williams, Jr.
Regents' Professor, E. Thomas Sullivan Professor of Law andFaculty Chair, Indigenous Peoples Law and Policy Program
The University of Arizona Rogers College of Law
Tucson, Arizona 85721
Tel.# 520-621-5622 Fax: 520-621-9140
e-mail: [email protected]
8/14/2020Open Until Filled:
YesDocuments Needed to Apply:
Resume and Cover LetterSpecial Instructions to Applicant:
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.