Sr. Sponsored Programs Specialist (Office of the Executive Dean for Research)

Job description

Job location: Miami, FL

Employment Type: Full-time
Posted data: 2020-09-17
Req: R100040988
Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

Transforming Lives

The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida.

With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

About This Position

The Office of the Executive Dean for Research at the University of Miami, Miller School of Medicine, has an exciting opportunity for a Sr. Sponsored Programs Specialist. This position will coordinate administrative and financial functions for assigned departments. This position also oversees junior staff and will take on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.

The duties and responsibilities for this position may include, but are not limited to:

  • Problem solver with ability to provide mentoring to other administrative staff on complex issues.
  • Recommends changes to improve programs, policy and/or practice.
  • Guide faculty through the multiple steps of pre and post award activity. Respond to faculty inquiries.
  • Maintain a portfolio of pre and post award activity.
  • Assist faculty with proposal submissions including budgets, justifications, formatting, interpretation of guidelines and final compilation. Check all materials for completeness and accuracy.
  • Work as a liaison between faculty and central/compliance offices.
  • Assist in the creation of tools to aid research-related activities including checklists, procedures, guidelines, workflows and other documents.
  • Create and maintain relationships with departmental staff, central staff and faculty. Work on research related issues that cross organizational boundaries.
  • Assist faculty with post award activities including, preparation and interpretation of reports, forecasting, effort distribution and certification. Provide guidance on allowable and unallowable expenditures at both
    the budget stage and the post-award expenditure stage.
  • Monitor systems for required approvals, check validity of requests and approve as appropriate. Escalate questionable be requests to Senior Research Analyst or Manager.
  • Maintain timely data on research-related activities.
  • Maintain a current knowledge of grant regulations for various sponsors.
  • Contribute information and ideas related to area of responsibility in development of division/department/school-wide strategy and operational initiatives.
  • Ensures effective and efficient work flow and adherence to quality standards for program and self.

Minimum Qualifications

Bachelor's Degree in a closely related field of study with at least three years of relevant experience. Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion. Ability to work evenings, nights, and weekends as necessary. Commitment to the University’s core values. Ability to work independently and/or in a collaborative environment. Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

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Job No:
Posted: 8/29/2020
Application Due: 10/28/2020
Work Type: