Administrative Manager - Plant Genome Mapping Lab

Job description

Posting Details

Posting NumberS04852PWorking TitleAdministrative Manager - Plant Genome Mapping LabDepartmentCAES PGMLAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Plant Genome Mapping Lab is part of the College of Agricultural & Environmental Sciences and the Franklin College of Arts & Sciences. In addition to the Director, the lab is currently comprised of 3 Research Scientists, 2 Postdoctoral Associates, 6 research staff, an Administrative Manager, a Scientific Computing Professional, and several graduate students. PGML frequently hosts visiting scholars from around the world.

College/Unit/Department websitehttp://www.plantgenome.uga.eduPosting TypeExternalRetirement PlanTRS or ORPEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday – Friday, 8 am-5 pm. Occasional evenings/weekends may be required based on workload.

Advertised SalaryCommensurate with experiencePosting Date03/24/2020Open until filledYesClosing DateProposed Starting Date10/01/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Classification TitleBusiness Operations ProfessionalFLSAJob FamilyAdministrativeFTE1.00Minimum QualificationsPreferred Qualifications

Ability to work independently with minimal supervision
UGA financial and administrative experience
Familiarity with UGA e-Research Portal

Position Summary

This is a position which independently performs administrative functions for UGA’s Plant Genome Mapping Laboratory by planning, organizing and executing of the day to day operations of this unit of about 20 senior personnel with a $1.5 million/yr annual budget. The role independently performs accounting, budgeting, auditing, purchasing, and other financial or related functions to ensure the financial integrity of PGML. This position assists the Lab Director in payroll planning and processes position funding actions and serves as the Time and Absence approver and OneUSG Connect System manager for the unit. It works with the Office of International Education to assist international hires and visiting scholars, reviews grant proposal budgets, submits proposals in eResearch Portal, and manages grant awards.

Knowledge, Skills, Abilities and/or Competencies

Knowledge of UGA OneSource Financial & OneUSG Connect systems
Knowledgeable in UGA policies and procedures as well as state and federal regulations pertaining to departmental budget and accounting practices

Physical Demands

Sitting at a computer for long lengths of time

Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? YesIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Sponsored Projects Administration: Assist PI’s in developing budgets and justifications for grant proposals including proposal preparation, post-award management, and state fund management. Enter proposal information in e-Research Portal. Administer grant budgets in accordance with agency and UGA policies. Prepare financial reports as requested.

Percentage of time45Duties/Responsibilities

Fiscal Management: Preparation and submission of financial transactions including payroll, budget and general ledger journals, travel authorizations, payment requests and UGAMart requisitions. Manage state, sales and services, and sponsored project accounts and ensure accuracy of system financial data. Process intra-university charges for departmental sales account. Oversee and participate in planning, developing, and administering unit budget as a part of the annual budget development process.

Percentage of time45Duties/Responsibilities

Performs duties related to personnel records, personnel actions, and job postings.

Percentage of time5Duties/Responsibilities

Maintain annual inventory, assist in postal/shipping matters, serve as Departmental Telephone Representative, work with the Office of International Education re: international hires and visiting scholars, and may in some instance.s be designated to represent the unit on various department and university committees as well as compose correspondence for faculty lab members.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    Optional Documents
    1. Cover Letter
    2. List of References with Contact Information
    3. Other Documents #1




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    Job No:
    Posted: 8/29/2020
    Application Due: 10/28/2020
    Work Type: