Assistant Evening Coordinator Associate I

Job description

Posting Details

Posting NumberS05166PWorking TitleAssistant Evening Coordinator Associate IDepartmentLibraries General OperationsAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Tues-Fri: 12pm-9pm
Sat: 10am-7pm.

Advertised Salary$26,669Posting Date08/27/2020Open until filledYesClosing DateProposed Starting Date10/06/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleLibrary Technical Paraprofessional/ProfessionalFLSANon-ExemptJob FamilyLibraryFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The Associate Evening Coordinator is responsible to the Evening Coordinator for performing public service duties and handling a variety of routine and non-routine problems in order to maintain the integrity of the Libraries collection. The Associate Evening Coordinator (AEC) serves as the person in charge in the absence of the Circulation/Reserves Coordinator or the Evening Coordinator. The AEC serves library patrons in accessing the collection by attending the public service desk including handling specialized services to Library patrons, supervising student assistants, handling unusual problems as they arise, processing materials, and maintaining accurate records. This position also provides key assistance to Security at night and on the weekends in case of an emergency situation in the Libraries. Work is performed under general supervision following established practices and procedures. Work at a computer.

Work hours change during Summer semester

Knowledge, Skills, Abilities and/or Competencies

Previous and accurate work experience using a computer; Ability to deal tactfully and courteously with library patrons; Ability to perform clerical tasks accurately with close attention to detail; Ability to establish and maintain effective working relationships; Effective verbal and written communication skills; Experience processing cash receipts, checks and credit cards;

Physical Demands

Typical for office environment.

Is driving a responsibility of this position?NoIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Oversees the Circulation desk during evening and weekend hours by providing direct supervision to all students and staff working the desks and by handling all non-routine problems.

Percentage of time25Duties/Responsibilities

Assists patrons with specialized access services, including the Libraries’ resource sharing program, GIL Express by issuing various types of borrowers’ cards, placing and lifting flags and handling problems with patrons that concern policies, procedures and routines relating to the Circulation Desks, instructing UGA patrons in the use of GIL Express, circulating materials to walk up patrons from other USG institutions, and by communicating with other Libraries concerning problems that arise with GIL Express.

Percentage of time20Duties/Responsibilities

Provides routine information and direction pertaining to Libraries’ policy by greeting patrons, assisting them with questions and directing them to appropriate Departments.

Creates reserve lists using GIL by setting up information for each course, adding item records and creating necessary course links. Adding item records includes creating temporary bibliographic records for personal items and readings placed on reserve; assigning call numbers and barcodes to items; and creating electronic reserves, which includes retrieving, photocopying, scanning, downloading or converting electronic formats of materials; securing the electronic files; and creating the electronic bibliographic records.

Assists in the management of the Main Library’s study carrel by monitoring the physical conditions of the carrels and reporting any issues to the Assistant Head.

Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

Maintains flexibility in the Department and organization by assuming other similar responsibilities as assigned.

Percentage of time10Duties/Responsibilities

Completes assigned projects and assists in other areas of the Department in order to facilitate work flow by offering services to other staff when appropriate and with the permission of the immediate supervisor.

Percentage of time10Duties/Responsibilities

Keeps materials circulating and available to patrons by assessing the status of items, searching for missing books, and generating various notices and correspondence.

Percentage of time5Duties/Responsibilities

Assists the evening coordinator in the hiring, training and supervising of the student assistants.

Percentage of time15Duties/Responsibilities

Assists in the operation of the Libraries’ resource fulfillment initiatives by searching for materials, preparing materials by scanning or creating hold requests, and placing material on hold shelf or delivering scanned materials to patrons via email.

Percentage of time10Duties/Responsibilities

Directs the distribution of books to other departments by collecting, sorting and shipping books to the repository and to other libraries on campus. Sends items with On-The-Fly records to the Cataloging department and, upon completion of cataloging process, retrieves and routes items to appropriate locations.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




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      Job No:
      Posted: 8/29/2020
      Application Due: 9/30/2020
      Work Type: