Administrative Specialist - Plant Pathology

Job description

Posting Details

Posting NumberS05158PWorking TitleAdministrative Specialist - Plant PathologyDepartmentCAES Plant PathologyAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The College of Agricultural and Environmental Sciences is one of 18 schools and colleges that make up the University of Georgia. Small, upper-level classes allow students to connect easily with professors. Students can study plants, animals, business, communication, teaching, food science and the environment. The college focuses on providing a safe food supply, clean environment and a better life for everyone. CAES has classrooms, laboratories and facilities on UGA campuses in Athens, Griffin and Tifton, Georgia.

College/Unit/Department website TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday-Friday 8:00-5:00

Advertised Salary$25,175-$40,000; based on qualifications and experiencePosting Date08/27/2020Open until filledYesClosing DateProposed Starting Date09/21/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitleOffice/Clerical LeadFLSANon-ExemptJob FamilyAdministrativeFTE1.00Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This position provides broad administrative support to the Department of Plant Pathology (PP) and Department Head. The incumbent reports to the Business Manager and operates as an integral member of the departmental staff support team. Some of the responsibilities include: developing, assembling, and handling documents related to hiring, visa and residency issues for faculty, staff, international visitors, and students; acting as department representative for building, telephone, listerserv representative, and other services; administrative support to meet departmental goals and objectives; assisting and coordinating PP events; handles inventory and inventory management, ordering and maintenance of supplies. The incumbent routinely deals with issues of a confidential nature and will use discretion effectively and work under limited supervision.

Knowledge, Skills, Abilities and/or Competencies

Working knowledge of UGA and CAES policies and procedures
- Computer Skills: MS Office 365, Banner, Athena, and Argos, Phantom, and Adobe Acrobat
- Web managing skills
- Ability to work within a team
- Ability to work with diverse groups: multicultural students, faculty, staff, and external stakeholders
- Ability to understand complex information, and to define and solve problems
- Ability to manage several projects simultaneously and meet deadlines
- Strong communication and customer service skills
- Experience in UGAJobs a plus

Physical Demands

Sit or stand for extended periods of time and work with computer for extended periods of time. Light lifting up to 25 lbs. Driving.

Is driving a responsibility of this position?YesIs this a Position of Trust?YesDoes this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Administrative Support
-Receives calls; screens/sends/receives/distributes campus/postal mail & packages; oversees assignment of office space, mailboxes, and keys
-Monitor department vehicles, controls inventory and surplus, departmental contact for maintenance/repairs and serves as phone and building representative, processes work orders, plan and provide support for departmental events
-Manages and orders general office supplies
-Manages department website & listservs
-Maintain seminar schedules, send out reminders, and coordinate refreshments for seminar
-Other duties as assigned

Percentage of time30Duties/Responsibilities

Hiring/Position Management
-Assist with onboarding for faculty, staff, graduate research assistant, Postdoc, and temporary positions
-Position Management in UGAJobs including position requests, position postings, and hiring proposals
-Serves as liaison for visiting researchers/scholars and Office of Global Engagement: coordinates VRS procedures with faculty, requests UGA MyIds, gather and submit necessary visa sponsorship paperwork
-Develop, assemble, and handle documents and issues required for hiring, visa, and residency requirement.
-Serves as department IDM manager and Federal Work Study liaison

Percentage of time35Duties/Responsibilities

Administrative Support for Athens Plant Disease Clinic
-Enters diagnostic sample submission forms into the database
-Communicates with county offices in case of missing or incorrect information
-Maintains Plant Disease Clinic reports
-Prepares receipts of services rendered and submits payment to the Business Manager for deposit

Percentage of time15Duties/Responsibilities

Academic Support
-Backup for loading courses in Banner and scheduling classrooms
-Addresses issues with undergraduate enrollment; provides clearance, overrides, course changes, etc.
-Collects and summarizes data from learning outcome assessment surveys

Percentage of time10Duties/Responsibilities

Department Head Assistant
-Schedules and organizes events/meetings
-Prepares correspondences and maintains records
-Manages building access

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a valid driver's license?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References with Contact Information
Optional Documents




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    Job No:
    Posted: 8/29/2020
    Application Due: 9/30/2020
    Work Type: