Job description

Posting Details

Posting NumberS05170PWorking TitlePROGRAM SPECIALIST IIDepartmentEcology Dean's OfficeAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday-Friday, 8:00AM – 5:00PM

Advertised Salary$48,000Posting Date08/27/2020Open until filledYesClosing DateProposed Starting Date09/01/2020Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification TitlePublic Service Paraprofessional/ProfessionalFLSAJob FamilyOutreach ServicesFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Requires technical knowledge in the field of ecology and/or infectious diseases acquired through an MS or PhD degree.

Position Summary

This position serves as an administrative assistant and liaison to the Program Director of the NSF IDEAS Training Program housed within the Odum School of Ecology. The individual holding this position will be responsible for coordinating all aspects of the program. Duties include collating and disseminating information regarding the program to prospective and current students, as well as faculty; providing assistance with the planning and implementation of programmatic activities; and maintaining and updating program level databases, websites and promotional materials. The position also involves advising of program trainees and developing and implementing data science workshops (IDEAS data clinics) for trainees. Key programmatic duties include: acting as the communications hub for the program; scheduling program-related meetings; and general program administration.

Knowledge, Skills, Abilities and/or Competencies

-Excellent organization and time management skills
-Excellent oral and written communication skills
-Effective problem solving skills
-Ability to use the internet, databases (e.g. MS Access, Filemaker), and basic web updating skills and scientific programming applications (e.g. R, R Studio)
-Ability to work with graduate students and faculty

Physical Demands

Sitting for long periods of time, working in front of a computer screen

Is driving a responsibility of this position?NoIs this a Position of Trust?NoDoes this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



General program administration (including designing and writing a regular program newsletter; creating, maintaining, and updating program website and promotional materials; coordinating program communication; scheduling program-related meetings; coordinating programmatic events and activities; advertising and updating program-related course materials; general clerical tasks and assisting program director with program operations)

Percentage of time40Duties/Responsibilities

Admissions-related activities (including attending local recruitment events on behalf of the program, fielding queries from prospective students, processing applications for admission of prospective students, compiling data and assisting admissions committee with prospective student evaluation, assisting with coordination of UGA-based recruitment events).

Percentage of time30Duties/Responsibilities

Database-related tasks (including creating a new program database; maintaining and updating program-related databases; generating program-related data for program assessment; contributing data for grant reports, etc)

Percentage of time20Duties/Responsibilities

Advising-related activities (including meeting with program trainees once per semester to gather program-related data on student progress)

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    3. List of References with Contact Information
    Optional Documents




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      Job No:
      Posted: 8/29/2020
      Application Due: 10/11/2020
      Work Type: