Managing Director, The Lab - Georgetown University's Walsh School of Foreign Service

Location
Washington D.C.
Posted
Aug 28, 2020
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


Managing Director, The Lab - Georgetown University's Walsh School of Foreign Service

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Managing Director, The Lab - Georgetown University's Walsh School of Foreign Service (SFS)

Working closely with the faculty Co-Founding Directors, the Managing Director will provide strategic direction and administrative management for the Laboratory for Global Performance and Politics (The Lab), a growing organization that is a joint initiative between Georgetown's School of Foreign Service and the Georgetown College Department of Performing Arts. Duties include, but are not limited to:

Administrative and Financial Management

Manage the overall administrative operations of the Lab including the Lab's business and financial operations, in coordination with SFS and University HR and financial administrators.
  • Supervise all Lab staff, including term positions, project-based part-time professionals, and temporary and student employees. Serve as Timekeeper in GMS.
  • Prepare supporting documentation for all academic appointments for adjuncts, visiting, and regular faculty, working with the SFS Director of Faculty Affairs.
  • Assist visiting scholars, visiting researchers, Post-Doctoral Fellows and other associated visitors with onboarding.
  • Serve as Requisitioner, Expense Preparer and Departmental Administrator.
  • Execute all financial transactions, including but not limited to ordering supplies, preparing documentation for contracts and reimbursements, and managing/procuring equipment.
  • Coordinate grant applications with cluster administrator for SFS and SFS budget administrators.
  • Research and identify new potential sources of funding.
  • Manage and reconcile ProCards. Ensure compliance with policies on card use.
  • Work with SFS finance team to manage administration of grants. Assist faculty as needed with grant management (budgets, compliance, reports, etc.)
  • Track donations and gifts.


Program Development and Management
  • Serve as lead producer on Lab programming and special events, including artists in residence, performances and co-productions, partnerships with local, national and global organizations (including The Kennedy Center, International Theatre Institute and many others), convenings, and the biennial CrossCurrents Festival, and its signature event The Gathering.
  • Administer the Lab's partnership with Theatre Communications Group, and help to shape and manage all Lab activities as part of the Global Theater Initiative, including the UNESCO/International Theatre Institute and UNITWIN Global Network for Higher Education in the Performing Arts.
  • Oversee the management of the Lab Global Fellows Program.


Stakeholder Engagement and Communications
  • Working closely with The Lab Co-Directors and the University Advancement team, coordinate and oversee all development and fundraising tasks for the Lab, including the cultivation and stewardship of individual donors, creating fundraising materials, and identifying, writing, and managing grants.
  • Shape and implement the marketing plan and communications strategies for individual events as well as the organization as a whole, and in collaboration with other Lab, SFS, and University staff, oversee communications, media relations, marketing and public relations (including e-blasts/newsletter and social media), and audience development.


The Managing Director will supervise Lab staff members and student employees.

Qualifications

Bachelor's degree and a minimum of 5 years of progressively responsible experience in arts management, including budget and grants management experience. An advanced degree in arts management or related area is preferred.

Candidates should have a strong understanding and connection to the Lab's mission and background, and exceptional written and verbal communication skills.

Experience with fundraising, grant writing, producing, marketing and/or prior experience in international contexts is a plus.

Must be available for periodic travel and some evening/weekend hours.

Sponsored Project Management

As the designated Department Financial Manager for Sponsored Research Projects, the employee will work closely with SFS budget administrators about the financial management of sponsored research projects to ensure compliance with sponsor's requirements and University's policies and procedures. This may include:
  • Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
  • Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
  • Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
  • Review the calculation of indirect cost recovery to ensure accuracy;
  • Work with SFS budget administrators to process corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
  • Work with SFS budget administrators to accurately file Financial Status Report (FSR) worksheets; and
  • Ensure that payments to subrecipients are reviewed and processed in a timely manner


Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Managing-Director--The-Lab---Georgetown-University-s-Walsh-School-of-Foreign-Service_JR09291





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