Student Academic Advisor 3 (4545U) - 10269

San Francisco
Aug 28, 2020
Administrative Jobs
Student Affairs, Academic Advising
Institution Type
Four-Year Institution

Student Academic Advisor 3 (4545U) - 10269 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: September 9, 2020

Departmental Overview

Undergraduate and Interdisciplinary Studies (UGIS) is the academic teaching and enrichment unit within the L&S Division of Undergraduate Studies. UGIS is a large and complex unit comprised of diverse interdisciplinary majors and undergraduate programs. Its primary mission is to develop innovative and/or interdisciplinary approaches to undergraduate education.

The Student Academic Advisors staffing the unit's three undergraduate major programs face challenges that are unique to interdisciplinary programs. The curriculum for each major program is drawn in part from courses offered in departments across the campus. The role of the SAA is to provide academic advice to the undergraduates as well as coherence, stability and consistency to the major program. Using advanced academic advising concepts and experience, the Student Academic Advisor must address the challenges inherent in interdisciplinary and interdepartmental majors, and develop solutions to these problems. The advisor provides intake advising and supports the faculty advisors for the programs. The position must have a broad and detailed knowledge of the academic units and undergraduate curriculum across the campus and a specialized understanding of the nature of interdisciplinary inquiry. The advisor works independently with only general guidance from the faculty director and the supervisor (Director of Administration). While each advisor has primary program responsibilities, they work as a team providing backup support as needed to each of the three major and three minor programs. The position currently under recruitment works primarily with the Media Studies major. Media Studies is one of the fastest growing undergraduate majors on campus. This position will work as a team with the current SAA to provide advising and program support. The SAA will need a working knowledge of all aspects of advising and programs support.

  • Advise students about admission to and completion of major program requirements.
  • Help students define realistic academic goals and gain an understanding of how to achieve these goals within a particular interdisciplinary major program.
  • Drawing from an understanding of course content and area of interdisciplinary inquiry, help students devise their academic focus within the UGIS programs and prepare them to present their program of study for faculty advisor review.
  • Keep abreast of relevant course offerings across the College and campus and maintain connections with student service staff across the campus.
  • Advise faculty director(s) on the formulation of department policy by identifying areas needing clarification and proposing solutions.
  • Analyze the consequences of program academic policies and recommend new or changed policies.
  • The Student Academic Advisor should be the historian and resource for all decisions concerning major requirements, exceptions, and practices relevant to the major programs.
  • Review program curriculum and make recommendations for changes to better accommodate student demand and areas of focus.
  • Certify completion of degree requirements and honors designation. Includes approval of substitution of major requirements and transfer evaluation credit.
  • Coordinate, review and advise program director and faculty on transferability and applicability of non-UC Berkeley courses and/or courses on campus within or outside of the department that may affect ongoing requirements.
  • Maintain thorough knowledge of University and College policies; advise faculty and students on registration and enrollment procedures; assist students in taking full advantage of the numerous campus programs for education abroad, internships, research, scholarships and graduate school preparation.
  • Create and maintain student files, database, student list serve, webpage, handbook, and catalog entry to ensure accuracy.
  • Coordinate faculty office hours.
  • Serve as liaison with COCI, prepare course approval material, and maintain articulated transfer credit agreements.
  • Maintain program administrative files.
  • Create and keep current calendar of upcoming events, deadlines, etc.
  • Provide backup for other advisors in UGIS.
  • Maintain familiarity with all programs housed in UGIS—including knowledge of major/minor requirements, admissions procedures, course offerings, etc.
  • Schedule courses based on a thorough understanding of the intricacies of Campus Solutions.
  • Monitor and analyze shifting enrollment patterns and adjust seat reservations accordingly.
  • Analyze waitlists for courses and determine which students are eligible to enroll in impacted courses.
  • Balance competing demands such as instructor requests, facility needs of the courses, student and overall program needs.
  • Serve as program event planner; includes detailed planning for large annual commencement ceremony, orientation meetings, program sponsored events, etc.

Required Qualifications
  • Advanced knowledge of undergraduate advising and counseling techniques.
  • Thorough knowledge of or ability to learn and understand University, College, and departmental policies, procedures and requirements.
  • Understanding of the nature of interdisciplinary inquiry.
  • Skills in judgment and decision-making, problem solving, project management.
  • Ability to work in a team environment and independently.
  • Strong interpersonal skills and student service orientation.
  • Strong written and verbal communication skills and experience working with a diverse population of students, faculty, and staff.
  • Attention to detail and strong organizational skills.
  • Ability to multi-task, work with regular interruption, and prioritize in response to changing demands.
  • Experience in problem identification, reasoning, ability to develop original ideas to solve problems.
  • Bachelor's degree and/or equivalent experience/training.

Preferred Qualifications
  • Experience working with interdisciplinary programs.
  • Familiarity with or ability to learn and understand Letters and Science departments and curriculum.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit

Copyright ©2017 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency


Similar jobs

Similar jobs